CAMPUS EMERGENCy RESPONSE PLAN - Butler University

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3.3.1 Location #1/Emergency Operations Team Headquarters First Choice Second Choice Who Reports Assignments Butler University Police Department Basement conference room COPHS Data Center Emergency Operations Team Strategies, media, response 3.3.2 Location #2/At the Scene of the Emergency First Choice Second Choice Who Reports Assignments Scene of Emergency N/A BUPD, director of Public Safety, director of Public Relations Scene management, PIO, media inquires 3.3.3 Location #3/Communications Work Room First Choice Second Choice Who Reports Assignments Jordan Hall #140 University Relations Office HB317 Conference Rm Associate director of Public Relations, University Relations secretary, directors of Print and Web Marketing Communications, CSE staff, if needed. Field calls to the University about incident, draft/send external/internal communications, and post information on Butler web page. 3.3.4 Location #4/Media Work Room Should a crisis occur at Butler that draws a large number of media representatives, they will be asked to stage and work from an assigned media work room. First Choice Second Choice Who Reports Assignments Clowes Hall Krannert Room AU326 Associate director of Public Relations Collect questions to be answered 3.3.5 Location #5/Student Call Center Should a crisis hit Butler or the country (e.g., 9/11) that would inhibit the use of cell phones, students would be able to contact family members from an assigned call center. First Choice Second Choice Who Reports Assignments Ruffalo Cody Call Center: JH55 TBD Dean of Student Support
Services 3.4 Target Internal/External Audiences • Campus community (students, faculty, staff) • Parents • Area schools, daycares, churches • General public • Media • Trustees • Alumni 3.5 Communication Methods The following communication methods may be used in a crisis situation to relay critical information to our target audiences. The content for all messages will be determined by the Emergency Operations Team or EOT team leader, if the team has not yet assembled. 3.5.1 Instant Alert Plus Delivers voice and text message alerts to email, home, cell and/or work phones. Messages can be sent to email addresses only or all devices. 3.5.2 InformaCast Delivers voice and text message alerts through campus CISCO IP phones. 3.5.3 Butler University Website Messages about the crisis situation may be posted on the homepage www.butler.edu in two locations – under top-level navigation and under “news.” 3.5.4 All-Campus Email Messages reach Butler email addresses and can be sent to the following groups: Everyone, faculty, staff or students. 3.5.5 All-Campus Voicemail Messages reach office phones, dorm/apartment phones or Greek house phones and can be sent to the following groups: residence halls, GreekhHouses, faculty/staff. 3.5.6 Campus Operator Messages can be recorded on the main campus phone line (800) 368-6852. 3.5.7 Crisis Information Line (located in University Relations office) Messages may be recorded on the crisis information line by a member of the public relations staff. This number may be included in emails, media statements and on the Butler website. 3.5.8 Local Media The local media may be utilized to communicate information to Butler’s neighbors and the larger Indianapolis community. A strategy for approaching the media will be determined by the Emergency Operations Team. Any information released to the media will be monitored by the PR staff and quickly corrected when errors are made. 3.5.9 Parent Notify Listserv This email listserv may be used to communicate with parents throughout a crisis situation.
Page 1 and 2: B U T L E R U N I V E R S I T Y Cam
Page 3 and 4: Contents 1 Introduction 1.1 Importa
Page 5 and 6: 6.2.2 How does IAP differ from Info
Page 7 and 8: SECTION 2 CAMPUS EMERGENCY RESPONE
Page 9 and 10: 2.2.17 Unit Emergency Response Coor
Page 11 and 12: • Vice president for Operations
Page 13: SECTION 3 CRISIS COMMUNICATION PLAN
Page 17 and 18: Indianapolis Metropolitan Police De
Page 19 and 20: SECTION 4 PANDEMIC EMERGENCY PLAN 4
Page 21 and 22: • Housekeeping and sanitation of
Page 23 and 24: 4.4.3 Cleaning procedures Butler Un
Page 25 and 26: HS Important info to gather from st
Page 27 and 28: 4.7 University Health Services The
Page 29 and 30: SECTION 5 CRISIS ASSESSMENT CHECKLI
Page 31 and 32: During an emergency both Instant Al
Page 33 and 34: SECTION 7 BEING PREPARED 7.1 Types
Page 35 and 36: • If you are in a room when a fir
Page 37 and 38: • Follow instructions, be alert a
Page 39 and 40: • Enter the building with caution
Page 41 and 42: • After the effects of the explos
Page 43 and 44: SECTION 8 ADVERSE WEATHER POLICY 8.

CAMPUS EMERGENCy RESPONSE PLAN - Butler University

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