ZO/RO/ZAO January 15, 2008 PNB PARIVAR ... - Pnbnet.net.in

HUMAN RESOURCES DEVELOPMENT DIVISION
HO: 7 BHIKHAIJI CAMA PLACE, NEW DELHI – 110066
E-mail:pnbparivar@pnb.co.in
PNB PARIVAR
CIRCULAR
LETTER NO.
01/08
TO ALL HO DIVNs/ ZO/RO/ZAO January 15, 2008
PNB PARIVAR CIRCULAR LETTER NO. : 01/2008
RECORDING DETAILS OF LEAVE SANCTION/REJECTION
The procedure and complete navigation for recording leave details of employees
by competent authority in HRMS was conveyed through PNB PARIVAR Circular
Letter No. 13/2006 dated 17.04.2006, 15/06 dated 04.05.2006, 35/06 dated
14.12.2006 and 10/07 dated 17.10.2007.
Process for calculating leave accrual and providing credit thereof was run at HO
on 10 th January and each employee was provided credit of PL/SL based on data
available in the system. However, calculation of Leave accruals and credit of the
same depends on correct data entry in the system and the following points need
immediate attention:
‣ All types of leave are submitted and sanctioned on day to day basis
‣ In case sanctioned leave is not availed or extended, necessary modifications
must be recorded in the system immediately
‣ Leave encashment at the time of LFC are recorded properly on LFC Details
page
‣ PL denied and extended are properly recorded in the system as explained in
PNB Parivar Circular Letter No. 35/06 dated 14.12.2006
However, during leave calculation process on 10 th January’08, it was observed
that more than 15000 leave were submitted and sanctioned at the last moment,
which means that leaves are not being submitted/sanctioned on day to day
basis as per extant guidelines. The impact of delayed submission/sanction of
leave is that:
‣ Impact of Leave without pay for more than 3 months old, if any will not be
accounted for in salary for January’2008
‣ Impact of Sick leave(on half-pay) for more than 3 months, if any will not be
accounted for
‣ PL denied and extended in previous year but debited now, will not be
accounted for and employee will loose the benefit
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‣ Any leave availed and not debited or leave debited but not availed will result
in wrong credit being provided to the employee
‣ In some of the cases, it was found that excess leaves were submitted which
could not be debited as there was no balance available. All such leaves are
not accounted for in calculation of PL entitlement as on 01.01.2008.
In view of the above, it has been decided that:
‣ Leave can be submitted only for the current and previous two months, for
example leave for June/July & August can be submitted in the month of
August. However, leave availed/encashed during November-December must
be updated in the system latest by 5 th January of the succeeding year.
‣ As on 1 st of every month a process will be run at HO for the purpose of PL
denied and extended upto a specific date. The process will check the PL
extended and availed upto the previous month and in case extended leave are
not availed, the same will lapse. For example, when the process is run on 1 st
May, system will check for all PL extended upto March’2008, reduce PL
availed till PL extended date i.e. 31.03.2008 and unutilized PL, if any will
lapse. Details of such lapsed leave will be available in “DENIED LEAVE
DETAIL” in Leave Register under salary package.
‣ Modification of sanctioned leave will also be possible for current as well as
previous two months only.
All concerned to please note for meticulous compliance.
CHIEF MANAGER
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