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Did you know that almost one in ten invoices are incorrect? How do you know if you are being overcharged? Pelican’s invoice checking service automatically checks client invoices daily and generates an email to the supplier to raise a credit note if the invoice price differs from the contracted price. Established for 25 years, Pelican has a strong team of procurement specialists who are CIPS qualified and have a wealth of experience in managing purchasing and supply chain activities on behalf of private and public sector organizations. Pelican offers a number of professional financial and purchasing solutions to ensure that organisations are getting the best value from their current contract. www.pelicanprocurement.co.uk Call Pelican on 01252 705 222
Finance What does e-invoicing mean for your school? It is not often that I hear news of a new directive from the European Commission that I can get excited about. Frequently, new rules from the EU are loaded with lots of administration or additional layers of red tape that seem more of burden than a benefit. I was however talking with legal expert Paul Henty recently who was telling me of a new legislation that is set to come into force by 2016, which will be of interest and relevance to the way in which invoicing is managed in contracts governed by EU procurement directives. In summary, the European Commission has published a draft directive for the creation of a ‘standardised e-invoicing system’. What this means is that public sector bodies will stop receiving paper invoices and instead receive electronic invoices. It is also part of a wider movement to create fully digital public procurement processes by 2020. This takes all paper-based invoicing ‘into the cloud’ meaning that at any time, anyone authorised within your school will be able to get instant access to all invoices, without them having to be manually printed and passed from pillar to post. From what we have read, this directive will be mandatory for public sector organisations but to me this approach could work just as well whether you’re operating in a public or privately-run school. In my eyes, this is real progress and is one of the few EU regulations that I welcome. Having seen how many schools currently manage their hundreds of supplier invoices, I can see great efficiencies for all involved in the supply chain. It would mean school staff can spend more time on more pressing tasks than simply chasing suppliers for copy invoices or credits. So what actions do you need to consider in the meantime? It may be advantageous to start looking into the range of systems which are already available on the market that support e-invoicing. There are a number of systems available today that not only capture supplier invoices electronically, but also enable you to undertake greater analysis on the resulting data. For example, using the invoice data information it can automatically update stock control lists, or log the information against pre-determined budgets, meaning at any time you can visibly track your budget without fussing with spreadsheets. You can set budgets of each cost centre and the invoices are automatically allocated to that cost centre. It can then graph how your expenditure compares to your budget; and you don’t even have to enter any values – it does this for you automatically. If you wanted to place an order with your supplier, the system knows what you have purchased and allows you to enter quantities and you can email this to your supplier. In fact, the list of automated management information and tools are almost endless, especially with outputting to graphs and charts making annual reporting easier to compute. Fundamentally, this level of analysis and budget tracking can only help towards supporting schools in not only keeping track of invoices but in taking greater control of their overall procurement management. So, perhaps the bureaucrats deserve a pat on the back this time around. Shabaz Mohammed, Managing Director, Pelican Procurement Services. Summer 2014 | 85
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cademy Volume 3 Number 3 Summer 201
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contents Volume3 Number3 Summer 201
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From the editor From the editor I a
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From the editor Ofsted The recent P
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System leadership Unlocking achieve
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System leadership and unlock real p
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System leadership of their autonomy
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System leadership Department for Ed
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System leadership will carry our na
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System leadership Priority 1: Impro
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System leadership The true strength
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System leadership management teams,
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System leadership Being supported a
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System leadership e or different? -
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System leadership The Trust cut its
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Political matters On March 11th Sha
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Page 39 and 40: Political matters UTC facts and fig
Page 41 and 42: Conference Stellar names and lively
Page 43 and 44: Conference Tristram Hunt addresses
Page 45 and 46: News from Don’t miss out - Join F
Page 47 and 48: Accountability difference. It is re
Page 49 and 50: Accountability managing, indeed car
Page 51 and 52: Accountability Using the example of
Page 53 and 54: Accountability “Striking, intrigu
Page 55 and 56: NQTs The level and speed of support
Page 57 and 58: The extra dimension Two Minute Lead
Page 59 and 60: The extra dimension Cut bureaucracy
Page 61 and 62: The extra dimension The report note
Page 63 and 64: The extra dimension exciting the st
Page 65 and 66: The extra dimension As a consequenc
Page 67 and 68: The extra dimension Following the v
Page 69 and 70: The extra dimension the faculty tea
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Page 73 and 74: Changing structures How will CECET
Page 75 and 76: Changing structures • CECET’s d
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Page 79 and 80: Changing structures Martin’s Acad
Page 81 and 82: Changing structures The financial i
Page 83 and 84: Finance According to the Academies
Page 85: Finance Since the academies program
Page 89 and 90: Finance have more autonomy and with
Page 91 and 92: Aon Risk Solutions A tailored appro
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