July/August - El Paso County Extension - Colorado State University

El Paso County 4-H Newsletter Page 4
Reminders
All Animal & Shooting Sports Record Books
Small Animal, Dog, Horse, Livestock and (NEW THIS YEAR) Shooting Sports Record books are due to the extension
office graded from the club/project leaders on September 10th. Your clubs/project leaders will require you to hand the
books into them at an earlier date so that they have time to grade them, before handing them in to the office. I would like
clubs to hand their books in together so please do not bring your book into the extension office and drop it off. It will
only be accepted from your club or project leader. Ungraded books will also not be accepted. Leaders please grade all
books as having the feedback to your members assists in the learning process. Remember books must receive a score of
at least 70% in order for the member to complete the project. If the book is unsatisfactory the club or project leader will
hand it back to the member and ask them to make the needed corrections to bring the grade up. If that is not completed
by the time the books are due to the extension office then the unsatisfactory grade will count and you will not complete
the project.
Regarding animal books, the policy has NOT changed and is the same as the last several years. ONLY put one project
area per book (in other words you put both your market sheep in one book and put your breeding sheep in a separate
book and put your market swine in a different book). Do not put everything in one book it causes difficulty when grading.
They must be separated by project areas (i.e. breeding and market are different project areas as is species). Remember
for some projects a supplement is required and is also available on the website. Also you may find it helpful to also
download the e-record Users Guide for Livestock/Horse e –Records also available at the same site and location as the
record books are. It will have helpful information you can use to assist you in filling the books out.
Leaders when you get questions please refer to the Policies For Success Document on the website and review the
Record Book Policy. Score sheets are posted on our county web site and can be used as a guide by the members to help
complete the books.
Remember all books MUST receive at least a 70% after being graded or the member will receive an incomplete for their
project. I would suggest whoever grads the books collect them in mid August and grade them with enough time that
they may be handed back to an individual who receives less than a 70% on them so that they have a chance to bring their
score up before being handed into the Extension Office by the second Monday in September.
Which e record should you be using????
• All Livestock (Alpaca/Llama, Beef, Dairy Cattle, Swine, Sheep, Goat, Rabbit, and Poultry) and Horse projects use
the Livestock & Horse e‐Record (Juniors 8 ‐ 10, Intermediates 11 ‐ 13, Seniors 14 ‐ 18).
• Dog and Cat use the Pet/Exotic Animal e‐Record.
• All non‐animal projects use the Family and Consumer Science or General Project e‐Record.
E‐Records can be found online at: http://www.colorado4h.org/project_resources/erecords/index.php
E record supplements??
There are only a few project areas that use a supplement, in addition to the e‐Record.
All breeding animals need to use the breeding supplement.
All shooting sports projects need to use the specific discipline supplement and the inventory worksheet
Dog projects need to use the supplement
Family and Consumer Science/General Project e‐Records are posted with the supplement attached if necessary
Many projects require a ―Specific Project Information Page to be completed. Make sure you refer to the Exhibit
Requirements for each project you are taking to make sure you complete all the requirements.