Program Leader Handbook - International Education and ...

Appalachian Overseas Education Programs Program Leader Handbook
7. Personal Announcement and Notification System (PANS)
PANS is a very efficient way to send pertinent information to a selected group of students. You may want to use this system to
target students whose majors’ academic requirements can be met from participating in your program. PANS is designed as a
replacement for email distribution lists and listserv targeted to specific groups of students, and is not intended for mass marketing.
When a student logs into AppalNET, the PANS announcement is prominently displayed. To use the PANS, please refer to
the following website: http://www.registrar.appstate.edu/admin/proposals/PANS.pdf
8. Timing of your Program Publicity
Students usually discuss summer plans with their parents. Therefore, you will see good results from publicity efforts released
just prior to the Thanksgiving and winter holiday breaks. It is important that you begin publicizing your program as early as
possible and CONTINUE publicizing it in many different venues during the year until the application deadline set forth for all
programs by OIED (by spring break at the latest for late spring/summer programs) or until your program is full.
One last piece of advice: Never get so carried away with your program promotion that you promise things you cannot deliver.
Nothing will destroy the reputation of a program more quickly than unhappy returned student participants. Market your program
reasonably and honestly and deliver what you promise. It is essential that you only advertise the minimum programmatic
activities that the lowest recruitment number will allow you to budget and offer.
9. Recruitment of Non-Appalachian Students
This option should only be considered for programs offered in the summer terms. OIED will not accept applications from non-
Appalachian students for fall and spring programs. OIED will accept applications ONLY from students who have been admitted
at Appalachian for the summer terms and have been assigned a Banner ID number.
As the admission process is likely to be lengthy (8 to 12 weeks on average) and is a pre-requisite for OIED to process the
AOEP application, it is important for the student to understand the importance of applying very early on and that failure to
follow up with the admission process at Appalachian may preclude him/her from being enrolled in your program in time (e.g.,
having official high school and college transcripts submitted to Appalachian, and mailing application forms, data sheet, etc.
and check in a timely fashion). Students should use the First Connections portal, their personal admission account created for
them once Summer Sessions has processed their application, to track the receipt of their application packet documents and to
ensure that the application process is complete.
Non-Appalachian students inquiring about enrolling in your program less than 12 weeks prior to the program departure date
should be strongly discouraged from applying for admission at Appalachian. A prospective student needs to understand that
submitting the check for admission at Appalachian is no guarantee that he/she will be able to enroll in time in your program.
If the student has been admitted at Appalachian, OIED will process the application. Please note that the admission procedures
described below are subject to change without prior notice. Please advise the students to call Nathalie first before applying
for admission so that she can brief them about the admission process and “keep track” of their admission status.
Non-Appalachian Undergraduate Students
If you recruit undergraduate students from other institutions or students who have previously attended Appalachian State University,
please instruct them to contact Nathalie first and apply for summer school as “non-degree” or “visiting students” as
soon as possible. For information about the admission process for summer school at Appalachian, students should consult:
http://www.summerschool.appstate.edu/apply.
Non-Appalachian Graduate Students
If you recruit graduate students from other institutions or students who have previously attended graduate school at Appalachian,
please instruct the students to contact Nathalie first.
A graduate student may elect to apply through the Undergraduate Admission process described above as an “Undergraduate
Non-Degree Student” if your program is offered at the undergraduate level.
If the student is seeking graduate credit, he/she will need to apply for “Graduate Non-Degree” status. The student will need to
complete the application online at: http://graduate.appstate.edu/admissions/applying/index.html.
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Revision Date 5/8/13
507_AOEP_LeaderHandbook