Program Leader Handbook - International Education and ...

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8 Appalachian Overseas Education Programs Program Leader Handbook Director of Student Conduct Ms. Judy Haas Office: 828-262-2704 E-mail: haasjm@appstate.edu Appalachian Student Health Services Appalachian State University 614 Howard Street Website: http://healthservices.appstate.edu/ Main phone number: 828-262-3100 Appointments phone number: 828-262-6577 Medical records/Immunizations: 828-262-6578 HTH Medical Insurance For medical evacuation and other 24/7 emergency assistance, call HTH Worldwide: Call collect from outside the U.S. 1-610-254-8771 Call toll free from within the U.S.: 1-800-257-4823 E-mail: assist@hthworldwide.com In an emergency, seek appropriate medical care directly and then call HTH Worldwide. For other general benefits information and to replace a lost card, contact HTH Customer Service: Call collect from outside the U.S.: 1-610-254-8741 Call toll free from within the U.S.: 1-866-281-1668 E-mail: customerservice@hthworldwide.com To request medical reimbursement: You must submit a Claims Form, which is available on http://www.hthadvisors.com/ and send it to: HTH Worldwide Attn: International Claims Department One Radnor Corporate Center, Suite 100 Radnor, PA 19087 Fax: 1-610-293-3529 To register with HTH and access useful health and safety information related to your AOEP’s destination (s): Go to the HTH website at http://www.hthstudents.com/. You will need to register first, using your individual certificate number listed on your HTH insurance card. U.S. Department of State For information pertaining to: - international travel, passports, and visas - travel warnings and alerts - country specific information - U.S. and foreign embassies and consulates - Smart Traveler Enrollment Program or STEP (formerly known as “Travel Registration” or “Registration with Embassies”) Please visit the U.S. Department of State website at: http://www.travel.state.gov Overseas Citizens Services: Call 1-888-407-4747 (from overseas: 202-501-4444) for answers related to questions concerning a crisis/emergency involving American citizens abroad. Revision Date 5/8/13 507_AOEP_LeaderHandbook
9 Appalachian Overseas Education Programs Program Leader Handbook II. GETTING STARTED A. PROGRAM LEADER SALARY CONSIDERATIONS Program leader summer school salaries are mostly determined through academic college deans, but academic departments may also be involved in using their summer school funding allocations. We strongly recommend that you first consult with your department chair to discuss your summer school salary while working on your program proposal. For programs offered outside of the summer sessions, program leaders are awarded a $1000.00 stipend. Always feel free to consult us with questions about salary as our office’s mission is to serve as your information resource regarding all aspects of leading an AOEP. B. PASSPORT AND VISA If students inquire early on about a passport, you can inform them that it needs to be valid for at least six months after the return date to the U.S., and to apply for one immediately if they do not have one when they sign up for your program. The university post office accepts passport applications on behalf of the U.S. Department of State. Students and program leaders may apply for their passport at the university post office Monday through Friday, from 9 a.m. to 2 p.m. Some program locations may require a visa for U.S. citizens. Please check with the appropriate embassy for visa information. To obtain information related to passport application forms and fees, visa, embassy and consulate website information, etc., please visit: http://www.travel.state.gov If some program participants are not U.S. citizens, please check early on the destination country’s entry/exit requirements specific to their nationality and work closely with those students to ensure that they will not encounter difficulties while traveling on your program. Please see section Country Entry Requirements on page 17 for more information. C. COMPLIANCE WITH EXPORT CONTROLS AND HUMAN SUBJECT RESEARCH/ IRB REGULATIONS 1. Definitions Export controls are the set of laws, policies and regulations that restrict the export of certain goods, software and technology for reasons of national security and foreign policy. Violations of export controls laws carry monetary and/or criminal penalties, for both the individual committing the violation and for the University. IRB, the University’s Institutional Review Board, is a federally-mandated university committee established to protect the rights and welfare of human subjects participating in research projects undertaken by Appalachian faculty, staff or students. Any Appalachian program, regardless of funding, that involves human subjects must be reviewed and approved by the IRB. 2. Process As already stated on the AOEP program proposal form, it is your responsibility as program leader to learn early on how export controls and human subject research regulations may affect your program and program participants. It is especially important to familiarize yourself with their impact on your program if you can answer “yes” to any of the following questions: 1. Does your project involve directly interacting with or collecting data about individuals for research purposes? 2. Will you transport any Appalachian owned equipment (laptops, GPS , etc.) abroad or receive items from abroad? 3. Will you enter into a contract with a non-U.S. citizen/entity or provide technical data, technical assistance or funds to a non-U.S. individual/entity? 4. Will you require students to bring any items other than necessary personal effects (e.g. a personal laptop)? If you answer “Yes” to any of the above questions, you will need to consult the Office of Research and Sponsored Programs’ website at http://www.orsp.appstate.edu/protections/export-control and contact Julie Taubman, Director of Research Protections at compliance@appstate.edu or 262-7981 for any further assistance in making sure your program is in compliance with federal regulations. If you cannot obtain compliance approval at the time you submit your program proposal, you will need to consider alternative programmatic options. Revision Date 5/8/13 507_AOEP_LeaderHandbook
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