Program Leader Handbook - International Education and ...

Appalachian Overseas Education Programs Program Leader Handbook
Appendix A - Information Session Checklist
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Informaon Session Checklist
1. Student Contact Info Sheet
‐ Circulate contact sheet for students names, email addresses, etc…
2. Student Eligibility Criteria
‐ Academic requirements and/or prerequisites to parcipate in your program course (s).
‐ Physical demands and potenal health issues associated with the program.
3. Academic Informaon
‐ Course tle, credits and academic content.
‐ Global and cross‐cultural/internaonal components of the course.
‐ Administrave process for independent study course (if applicable to your program).
‐ Bring course syllabus.
4. Financial Informaon
‐ Program cost and budget for spending money (what is and what is not included in program cost).
‐ Explain if tuion is/is not included in program cost and that it is due (if applicable) with last program cost installment.
‐ Bring copy of payment schedule and cancellaon policy, go over important points such as non‐refundable deposit, cancellaon process...
5. Financial Aid
‐ Strongly advise students to consult with their financial aid advisor PRIOR to applying to your program.
‐ Explain to students that they are contractually responsible for total program cost regardless of actual financial aid disbursement
6. Country Entry Requirements
‐ Strongly advise for early passport applicaon.
‐ Go over visa requirements and how they may differ for different naonalies.
‐ Make note to internaonal students to check with Natalie Best in OIED for re‐entry paperwork and possible visa requirements.
7. Health Issues
‐ Go over the country desnaon’s specific health issues and immunizaon requirements.
‐ Strongly advise students with pre‐exisng medical condions or disabilies to consult with their doctor prior to applying and to disclose
their condions to you in confidence should they sign up, so that accommodaons, if available overseas, are planned for in advance.
‐ Strongly advise all students to see the University Travel Services nurse or other medical professionals EARLY, no later than 12 weeks prior
to departure unless otherwise needed.
‐ If your desnaon requires very early medical preparaon, invite the University Travel Nurse to come talk to your student group.
8. Issues with Graduaon Date Preceding Departure Date
‐ Alert graduang students of the need to maintain enrolled status with Appalachian during your program and of related administrave
opons.
9. Early Alert about Course Registraon Process
‐ If OIED cannot register students for the course linked to the program for various reasons (including financials holds on student accounts,
OIED lacking independent study paperwork, overload permissions not obtained...) students will be dropped from the program at full cost.
10. AOEP Applicaon Packet
‐ Bring a copy of the packet and emphasize the contractual nature of the applicaon, especially the Parcipant Agreement, the AOEP
Student Conduct Code and the Courses, Payment Schedule and Cancellaon Policy forms.
‐ Distribute the “AOEP Applicaon Process” flyer (see Appendix C) or explain where to find the packet online at:
hp://internaonal.appstate.edu/studyabroad/apply
11. AOEP Student Handbook: Remind students it is posted online, to read it and share it with their family, along with the applicaon forms.
12. Export Controls Regulaons: Share informaon about the impact of export controls regulaons on your program.
13. Applicaon Deadline
Revision Date 5/8/13
507_AOEP_LeaderHandbook