Program Leader Handbook - International Education and ...

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Appalachian Overseas Education Programs Program Leader Handbook
II. GETTING STARTED
A. PROGRAM LEADER SALARY CONSIDERATIONS
Program leader summer school salaries are mostly determined through academic college deans, but academic departments may
also be involved in using their summer school funding allocations. We strongly recommend that you first consult with your
department chair to discuss your summer school salary while working on your program proposal. For programs offered outside
of the summer sessions, program leaders are awarded a $1000.00 stipend. Always feel free to consult us with questions about
salary as our office’s mission is to serve as your information resource regarding all aspects of leading an AOEP.
B. PASSPORT AND VISA
If students inquire early on about a passport, you can inform them that it needs to be valid for at least six months after the return
date to the U.S., and to apply for one immediately if they do not have one when they sign up for your program.
The university post office accepts passport applications on behalf of the U.S. Department of State. Students and program leaders
may apply for their passport at the university post office Monday through Friday, from 9 a.m. to 2 p.m.
Some program locations may require a visa for U.S. citizens. Please check with the appropriate embassy for visa information.
To obtain information related to passport application forms and fees, visa, embassy and consulate website information, etc.,
please visit: http://www.travel.state.gov
If some program participants are not U.S. citizens, please check early on the destination country’s entry/exit requirements specific
to their nationality and work closely with those students to ensure that they will not encounter difficulties while traveling
on your program. Please see section Country Entry Requirements on page 17 for more information.
C. COMPLIANCE WITH EXPORT CONTROLS AND HUMAN SUBJECT RESEARCH/ IRB REGULATIONS
1. Definitions
Export controls are the set of laws, policies and regulations that restrict the export of certain goods, software and technology
for reasons of national security and foreign policy. Violations of export controls laws carry monetary and/or criminal penalties,
for both the individual committing the violation and for the University.
IRB, the University’s Institutional Review Board, is a federally-mandated university committee established to protect the
rights and welfare of human subjects participating in research projects undertaken by Appalachian faculty, staff or students.
Any Appalachian program, regardless of funding, that involves human subjects must be reviewed and approved by the IRB.
2. Process
As already stated on the AOEP program proposal form, it is your responsibility as program leader to learn early on how export
controls and human subject research regulations may affect your program and program participants. It is especially important
to familiarize yourself with their impact on your program if you can answer “yes” to any of the following questions:
1. Does your project involve directly interacting with or collecting data about individuals for research purposes?
2. Will you transport any Appalachian owned equipment (laptops, GPS , etc.) abroad or receive items from abroad?
3. Will you enter into a contract with a non-U.S. citizen/entity or provide technical data, technical assistance or funds to a
non-U.S. individual/entity?
4. Will you require students to bring any items other than necessary personal effects (e.g. a personal laptop)?
If you answer “Yes” to any of the above questions, you will need to consult the Office of Research and Sponsored Programs’
website at http://www.orsp.appstate.edu/protections/export-control and contact Julie Taubman, Director of Research Protections
at compliance@appstate.edu or 262-7981 for any further assistance in making sure your program is in compliance with
federal regulations. If you cannot obtain compliance approval at the time you submit your program proposal, you will need to
consider alternative programmatic options.
Revision Date 5/8/13
507_AOEP_LeaderHandbook