TOC Training Guide Module 3

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Module 3 Slide 3-19 Notes Objective 4: Help the community move to Phase Two. Let’s take a closer look at the Coordinator’s responsibilities to the Key Leader Board and Community Board as they prepare for moving on to Phase Two. You will have two primary responsibilities at this step: • First, you will be responsible for all clerical tasks, including preparing mailings, typing minutes and agendas, and photocopying any materials that will be needed by participants at the next training. • Second, you will be responsible for the meeting logistics that need to be determined before the next training event. You may also be responsible for helping to recruit Key Leaders and other stakeholders. The second page of the chart we just looked at in Tools for Community Leaders lists what steps need to be taken before starting Phase Two. You’ll notice that the responsibilities for these tasks fall mainly to the Champion and Catalyst. As the Coordinator, your responsibility will be to support the tasks of the Champion and Catalyst. These specific tasks, which will need to be completed at different stages leading up to the Phase Two training events, are listed in Appendix 3 of Tools for Community Leaders. The worksheets that follow in your Participant’s Guide outline your responsibilities in relation to preparing for training events. Since these responsibilities will need to be addressed before each training event, you should make enough copies of the worksheets to use in Phases Three, Four and Five, as well. The sponsoring site information at the end of Tools for Community Leaders also provides important information about planning for trainings. Take a few moments to review these worksheets, to see if you have any questions about any of the work you’ll be doing at this step. Answer any questions before moving on. 3—30
Activity One-Month Worksheet Communities That Care Training event: Coordinator: Mailings Completed by: Date sent: Invitations Directions/maps Meeting places Training location: Fill in once confirmed: Location of the training event: Address and telephone number of the training location: How many people will be attending the event: Maximum number location can hold (in case of late registrants): Food decisions Possible restaurants or catering services: Check off and list the following: Breakfast: Lunch: Snacks: Additional tasks: To be done before each training event: Training materials needed for the next training event have been ordered. Contact trainer to confirm equipment needs. 3—31
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TOC Training Guide Module 3

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