TOC Training Guide Module 3

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<strong>Module</strong> 3 Slide 3-5 Notes Objective 1: Describe the role of the Coordinator. The following are some general tasks that a Coordinator will be responsible for throughout the Communities That Care process. Although the tasks that a Coordinator will be responsible for in his or her community may vary, these will give you a general idea of the work you’ll be doing. Review each item as you click it onto the screen. A Coordinator provides staff support to the Community Board and its working groups. A Coordinator works with the Communities That Care trainer to arrange training and technical assistance (including ensuring readiness for the next training event; securing a training site; contacting participants; arranging for needed equipment; securing refreshments, if appropriate; coordinating materials). A Coordinator handles Community Board meeting preparation and follow-up. A Coordinator documents the Communities That Care effort by keeping files of all related activities. A Coordinator prepares reports as needed. 3—8
Communities That Care Slide 3-6 Notes Objective 1: Describe the role of the Coordinator. There are also a number of additional tasks you may be responsible for, depending on how your community structures the roles and responsibilities of the people who implement and maintain the Communities That Care system. As you know, a Coordinator supports the progress of the Communities That Care system. This means that if certain roles have not been filled, or if certain responsibilities haven’t been met, you may have to take action in order to keep the process moving forward. • Coordinators are often responsible for rallying support for the Communities That Care effort in their communities. For example, you may need to help convince reluctant Community Board members that their participation is vital to the effort. • In certain situations, you may have to set up and/or arrange for Community Board or work group meetings, beyond normal preparation. For example, you may need to work with the chair to develop the meeting agenda. • There may be situations in which progress isn’t being made because of lack of communication or conflict within work groups. While the Community Board Chair will be responsible for settling significant issues, you may be able to take care of some challenges, such as scheduling board meetings. Remember, every community will approach the Communities That Care process differently. Your community may have a very defined structure, which means you may not have many additional responsibilities. Other communities may be stretched thin. For example, if your community is in the middle of an election or is busy working on the town budget, Community Board members may have other responsibilities. In this case, your responsibilities may change over the course of the Communities That Care effort. 3—9
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TOC Training Guide Module 3

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