Police Services Feasibility Study - City of Santa Paula

The impact is less clear with regard to the workload increase in the total number
of reports to be handled by the Records Bureau following a contract
implementation. With the recent RMS implementation, and the upcoming FileNet
expansion and Field Reporting System projects, the mostly paperless reporting
process that is being designed should result in a streamlining of the reportsrelated
processes. Assuming the systems function as planned-to-date, the
addition of a Santa Paula contract would not cause a significant workload
increase. However, the Department won’t know for sure until later this year when
the implementations are farther along.
The review of the number of CLETS inquiries for the SPPD Records terminal
indicated that there were almost 10,000 inquiries made on that terminal in
calendar year 2003. Based on the Records Bureau’s 24/7 operational hours, that
breaks down to about 1.14 CLETS inquiries per hour as a workload addition,
which is not a significant issue.
There would also be an unknown workload increase in the number of telephonic
requests from patrol deputies to the Records Bureau for warrant and other
information. The amount of the increase would be based upon what deployment
would occur with a contract.
Crime Analysis Unit
As discussed above, the use of Options (1) or (3) to provide access to SPPD’s
reports would leave the Sheriff’s Department unable to perform analytical
functions on the historical SPPD reports. Only Option (2), with its high cost and
lengthy timeline for implementation, would provide access to the data for
analytical use.
The new RMS has resulted in a large increase in data entry of newly captured
report fields, as well as data review and quality control functions, for staff. The
data entry workload will virtually disappear with the implementation of the new
Field Reporting System, but the addition of Santa Paula reports would increase
the ongoing data review and quality control functions with the new systems.
Auxiliary Services/Programs
Contract police services provided by the Sheriff’s Department to the City of Santa
Paula would include the assimilation of some of their existing auxiliary services
and programs. The Santa Paula Police Department currently provides the
following community programs:
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