trilogy at vistancia community association ... - My Trilogy Life

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Step 4 Hand carry to the address below: Trilogy at Vistancia Community Association ATTN: Activities Director 12600 W. Yellow Bird Lane Peoria, Arizona 85383 Step 5 Step 6 Step 7 The Activities Director will review the package to ensure that all elements are complete. Within 10 business days after all requirements have been satisfied, the application package will be forwarded to the Board with a recommendation for approval or disapproval. The Board shall approve/disapprove the establishment of the club within 30 days after receipt of the application package. If approved, a copy of the minutes of the Board meeting containing the authorization for establishment of the club and Club Rules will be mailed to the prospective president/chairperson of the club. If disapproved, the club will be provided with a written explanation or required revisions for approval. Upon receiving authorization from the Board to operate as a Trilogy club, an account for the club will be established with the Association through the SAC (see Section 9.5). Signatories for the club account will be limited to the Treasurer and Assistant Treasurer of the SAC and two club officers. 9.3.4 Club File. The official club file will be kept in the Activities Director’s office. The file will be organized as follows: Section I Section II Section III Section IV Application for Establishment with Initial Membership Roster. Copy of Board minutes establishing the club, approved Club Rules and amendments thereto (as applicable). In case of conflict between the Association’s files and files kept by club members, the Association’s file copies will control. Additional Club Rules as adopted by the club and approved by the Board from time to time, which may include a safety program. All club correspondence between the Activities Director and club officers. 9.4 Membership And Club Operation. 9.4.1 Membership Roster. The club officers are responsible for providing to the Activities Director on or before the last day of June and December a membership roster. 441241.4 [8/1/05 2:40 PM] 0131890 36
9.4.2 Annual Meetings. The Club Rules must require at least one general membership meeting during each calendar year. The club’s officers will meet as needed to ensure club business is kept current. 9.4.3 Proper Conduct; Termination of Club Membership. Proper conduct and common courtesy are essential for successful clubs. Members whose behavior projects an undesirable or inappropriate image may have their club membership terminated by the Association. Any member for whom a club has recommended termination will have an opportunity to be heard by the Board, and the Board shall make any final determination with respect to the member’s termination. 9.4.4 Program Supervision and Safety. Club Trainer: If a club’s activities and/or equipment are of a nature that a club member and/or Resident could be injured during the activity or as a result of using the equipment, or if the equipment can be damaged by improper use, training may be necessary prior to performing the activity or using the equipment. Non-club members are entitled to use the room and any special equipment; however, the non-club member must be trained and permitted by the Association to use the facility and special equipment. In the event of disagreement between a trainer and club member or other user of the facilities, the decision of the trainer will prevail in all instances. A trainer’s decision may be appealed to the club’s officers (or the Board, in the case of a non-club member), but until such appeal is heard and acted upon, the trainer’s decision prevails. Safety Program: Any club using power equipment and/or hand tools, must establish written safety rules prior to use. A copy of the club’s recommended safety rules must be forwarded to the Activities Director for review and subsequent approval by the Board. Clubs are responsible for providing the Association with any proposed changes to safety rules, and all such changes shall require approval by the Board prior to implementation. At a minimum, the written rules will set forth safe operating policies for all equipment and identify safety awareness signs and accessory equipment required for the work area, i. e., safety eye goggles. If the club’s officers determine that an individual cannot or will not comply with published operating procedures or cannot safely operate power equipment, the officers may suspend all or part of his or her privileges relating to the use of the equipment. Before making such a decision, however, clubs should make every effort to provide additional training instruction to such an individual. Any suspension of privileges based on safety concerns may be appealed to the Board provided that the individual whose privileges have been suspended shall have an opportunity to be heard by the Board. In such matters, the decision of the Board will be final. The following are additional safety rules (i) (ii) All incidents or accidents occurring in club facilities (whether requiring medical attention or not) will be immediately reported to the Activities Director using the form “Incident/Accident Report.” If emergency medical attention is required for any accident occurring in Association facilities, a club member or officer will immediately notify the Manager. 441241.4 [8/1/05 2:40 PM] 0131890 37
Page 1 and 2: TRILOGY AT VISTANCIA COMMUNITY ASSO
Page 3 and 4: ARTICLE 6 POLICY OF CORRECTIVE ACTI
Page 5 and 6: TRILOGY AT VISTANCIA ASSOCIATION RU
Page 7 and 8: Website. Postings by persons, group
Page 9 and 10: Annual Assessment for the next fisc
Page 11 and 12: 441241.4 [8/1/05 2:40 PM] 0131890 1
Page 13 and 14: the facilities for more than 30 day
Page 15 and 16: 3.3.4 No Smoking Policy. Smoking is
Page 17 and 18: (viii) Please brush tables after us
Page 19 and 20: exercise in the lap pool and life j
Page 21 and 22: (v) (vi) (vii) Children under the a
Page 23 and 24: ARTICLE 4 GENERAL RULES GOVERNING T
Page 25 and 26: ARTICLE 5 GENERAL RULES GOVERNING T
Page 27 and 28: 441241.4 [8/1/05 2:40 PM] 0131890 2
Page 29 and 30: 6.9 Other Violations. Violations by
Page 31 and 32: ARTICLE 8 POLICIES, PROCEDURES, RUL
Page 33 and 34: ARTICLE 9 TRILOGY CLUBS 9.1 Introdu
Page 35: All rights of a Trilogy club may be
Page 39 and 40: 9.4.7 Business Communications. Any
Page 41 and 42: (i) (ii) (iii) Check and balance pr
Page 43 and 44: cover basic operating requirements.
Page 45 and 46: EXHIBIT 1 AGE VERIFICATION FOR TRIL
Page 47 and 48: EXHIBIT 2 AGE VERIFICATION FOR RENT
Page 49 and 50: EXHIBIT 3 AGE VERIFICATION SURVEY F
Page 51: EXHIBIT 4 CLUB FORMS AVAILABLE AT A

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