trilogy at vistancia community association ... - My Trilogy Life

Private, individualized instruction in Association/club facilities is only permitted
during times of low membership usage, or during times that do not preclude facility use by
Association members. The Activities Director must approve all such private or individualized
instructions.
9.5.3 Insurance. The Association maintains various insurance policies to
cover general membership activities and programs that take place on Common Areas.
Property purchased by clubs and maintained on Association property becomes the
property of the Association and is therefore covered under the Association’s hazard insurance
policy, subject to the terms, conditions and limitations of that policy. All personal items
purchased and maintained by club members, even though used in club activities, are not covered
under the Association’s hazard insurance policy.
Liability exposure for club activities on Common Areas is covered by the
Association’s liability policy, subject to its terms. Activities conducted off-sight are personal
assumptions of risk.
Club funds accounts are maintained as a part of Association accounts and are
under the direct supervision of Association officers and/or staff. Club funds accounts are
covered under the Association’s fidelity policy.
Decisions made in good faith by club officers are insured under the Association’s
directors and officers liability insurance policy.
9.5.4 Record Retention Schedule. Record retention will be the responsibility
of the Manager and the Activities Director. The following shall apply to the records of all clubs:
(i)
(ii)
(iii)
Correspondence and meeting minutes - 3 years.
Financial records - 7 years (prior to current year).
Daily attendance forms - current and prior year.
9.5.5 Club Dissolution. If a club disbands, all club assets (monies and
equipment) shall remain the property of the Association and shall be managed and/or disbursed
for Association activities under the direction of the SAC. If a club’s rights to operate as a
Trilogy club are revoked and the group remains intact as a non-Trilogy club, all assets purchased
for or on behalf of that club will remain the property of the Association, and the Board will
determine the amount of club funds that will remain the property of the Association (if any). In
all situations, club-approved debts must be satisfied by the club prior to final dissolution. The
Activities Director will assist clubs in efforts relating to dissolution.
9.6 Fees and Charges.
9.6.1 Dues. A club’s primary sources of revenue are membership dues and
fundraisers. Additional funds also may be obtained through portions of contract fees collected
from club members for instructional classes. Dues should be set at a minimum and sufficient to
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