School Board Adopted FY 2013 Budget - Fluvanna County Public ...

FLUVANNA COUNTY PUBLIC SCHOOLS 

SCHOOL BOARD ANNUAL BUDGET 

FISCAL YEAR 2013 

March 14, 2012

School Board Members 

Chairperson 

Ms. Camilla Washington, Columbia District 

Vice Chairperson 

Mr. William Hughes, Cunningham District 

Ms. Brenda Pace, Palmyra District 

Ms. Bertha Armstrong, Fork Union District 

Central Office Administrative Staff 

Superintendent 

Ms. Gena Keller 

Assistant Superintendent 

Mr. Chuck Winkler 

Director of Operations 

Mr. Thomas Patrick 

Director of Finance 

Mr. Ed Breslauer 

Director of Elementary Instruction 

Ms. Margaret Crawford 

Director of Secondary Instruction 

Ms. Brenda Gilliam 

Director of Student Services 

Ms. Karen Decker 

Director of Testing and Accountability 

Dr. Jamie Mathieson 

2


CENTRAL ELEMENTARY SCHOOL – GRADES PK-2 

Ms. Amy Barnabei, Principal 

Ms. Jennifer Valentine, Assistant Principal 

CUNNINGHAM AND COLUMBIA ELEMENTARY SCHOOLS – GRADES K-2 

Ms. Sue Davies, Principal 

Ms. Janet Harper, Assistant Principal 

Carysbrook Elementary – GRADES 3 AND 4 

Mr. Don Stribling, Principal 

Ms. Yvonne Howdyshell, Assistant Principal 

FLUVANNA MIDDLE SCHOOL – GRADES 5-7 

Mr. Frank Leech, Principal 

Ms. Tonya Carter, Assistant Principal 

Mr. Clint Estes, Assistant Principal 

FLUVANNA COUNTY HIGH SCHOOL – GRADES 8-12 

Mr. James Barlow, Principal 

Ms. Margo Bruce, Assistant Principal 

Ms. Wanda Elliott, Assistant Principal 

Mr. Jason Lee, Assistant Principal 

3

Do not train children to learning by force and harshness, but direct 

them to it by what amuses their minds, so that you may be better able 

to discover with accuracy the peculiar bent of the genius of each. 

Plato 

4

March 14, 2012 

To: 

Members of the Fluvanna County Board of Supervisors 

From: Camilla Washington, Fluvanna County School Board Chair 

Re: 

Fluvanna County Public Schools FY 2013 Budget 

Education is the process by which individuals acquire general knowledge, develop 

reasoning and judgment to prepare oneself for life. This definition describes the 

foundation that we must provide to our children for growth and become contributing 

citizens in our community. It is my responsibility as a school board member to provide 

students with the tools they need to succeed. It is also my responsibility to ensure that 

we have qualified individuals in positions within our buildings that meet the needs of 

our students to foster learning. 

In the Summer of 2011, the Board developed four priorities that are directly linked to 

the way our division operates and how the FY13 budget document was created. Our 

first priority is to provide a quality education to all of our students. We believe that all 

children can learn and our task is to develop their success. Our administration and 

staff have reviewed programs and methods of learning to identify best practices that 

are imperative to assist our students. The second priority of our Board is to build a 

culture that is conducive to learning in a safe and nurturing environment. We must 

be supportive of our students at all times and provide guidance. We also must be 

sensitive to their needs, physically and emotionally in order for them to show growth. 

As we prepare to open our new high school, we envision the building as the central 

hub of learning for our youth and adult students. Our third priority is to foster 

relationships with our community. We understand that we cannot provide education 

without community support. The administrative staff has reached out to our local 

businesses and community members for assistance. We have worked with members of 

the Board of Supervisors to provide information that was used to develop our budget 

considerations. We also continue to collaborate and develop a relationship that is 

positive and proactive. Our board offered community meetings to hear from our 

constituents when planning for transition of schools. We are a visible and active, 

supportive voice in our buildings. We encourage our community to participate in our 

efforts as we inform them of our activities. Our final priority is to operate in an effective 

and efficient manner. As economic struggles continue, we are tasked to re-evaluate 

how we operate daily. The administration has re-structured positions, developed 

policies and procedures for accountability and continues to explore our vision of a 

seamless K-12 educational system. We have developed this budget to be transparent, 

precise and to demonstrate our needs as a school division. Our increase in funding 

request is one that allows us to transition our students into their grade designated 

buildings in the Fall 2012. It also reflects a reward to our staff who works diligently to 

provide a quality education. We continue to scrutinize funds in order to alleviate 

increased insurance costs. We ask that as you view this budget document, you would 

keep the above priorities in mind and join us in the vision that we have for Fluvanna 

County Public Schools. We are committed to providing an educational experience 

that will prepare our students for an ever-changing world that demands the best 

critical thinkers. 

5


14455 JAMES MADISON HIGHWAY 

PALMYRA, VIRGINIA 22963 

OFFICE OF THE SUPERINTENDENT 

Phone: (434) 589 8208 Fax: (434) 589 2248 

March 7, 2012 

To: 

From: 

Re: 

Members of the Fluvanna County School Board 

Gena C. Keller 

Superintendent’s Proposal for FY 2013 Budget 

The sole purpose of our work as public educators and members of the School Board is to 

provide our students with the best educational opportunities possible. We are here to 

provide a foundation for our students in order that they have solid footing as they enter 

post-secondary education opportunities or move directly into the work force. 

Over the past few years, in response to the economic restraints, we have restructured our 

staff, scrutinized our spending patterns, streamlined our resources, frozen salaries, and 

organized a “collective K-12 budget planning model” in order to lessen the impact on 

services provided to our children. It remains a priority that we continue to meet the needs 

of our diverse population and assure adequate funding from our Board of Supervisors for 

the 2012-2013 school year. The members of our School Board continue to bridge 

communication with their counterparts on the Board of Supervisors and this is integral to 

our success as a school division and as a community. 

I am grateful for the never-ending efforts of our administrative leadership team as well as 

our Fluvanna County Public School employees who have offered their insights, suggestions, 

and rolled up their sleeves to make the best of the implications related to the economic 

distress. I am also truly grateful for the members of our School Board. Having a board that 

believes deeply in our public education system assures us that we can remain focused, 

accountable, and ultimately successful in meeting the needs of each and every child. 

Thank you for the opportunity to serve the community of Fluvanna. 

6

Table of Contents 

Mission………………………………………………………………………….…………………..…….… 8 

Vision………………………………………………………………………………………………..………. 8 

Information…………………………………………………………………………………………………. 9 

Average Daily Membership 2001 – 02 through 2013 – 14…………………………………………. 11 

Student Enrollment 2011 – 12……………………………………………….…………………………… 12 

Fluvanna County Public Schools Points of Pride……………………………………………….……. 13 

Fiscal Year 2012 Budgetary and Program Scrutiny……………………….……………………….... 14 

Revenue…………………………………………………………………………….………………………. 15 

Fiscal Year 2013 Budget: Expenditures ……………………………………………………………….. 18 

Expenditures by Category – Summary………..………………………………………………………. 19 

Expenditures by Category – Detail of Changes……………………………………………………. 20 

Appendix A: Salary: Scales and Comparisons…………….………………………………………... 23 

Appendix B: Capital Improvement Plan………………...…………………………………...………. 32 

Appendix C: Composite Index of Local Ability to Pay..…………………………………...………. 59 

Appendix D: Glossary of Terms ……………………………………..……...……………………..…... 63 

7

MISSION 

The mission of Fluvanna County Public Schools is to provide quality education whereby all students 

acquire the skills, knowledge, and values necessary to develop into responsible and productive 

citizens of the 21 st century. 

VISION 

An educational partnership comprised of highly qualified educators, responsive learners, supportive 

parents, and a community dedicated to lifelong learning through responsibility and respect. 

Beliefs 

We believe that: 

Goals 

• Student, staff, parent, community, and business involvement are vital for a quality 

public education. 

• Safety and security are essential in providing a productive learning 

environment. 

• All individuals can learn. 

• Excellence is the cornerstone for teaching and learning, which provides an equal 

opportunity for all to achieve their highest potential. 

• Innovation and creative, responsible change are critical to continuous improvement. 

• Mutual respect and trust promote positive attitudes and cooperation. 

• Learning is a lifelong process. 

• To provide the highest quality education for each student while meeting and 

exceeding state and national standards. 

• To prepare each student for our high-tech changing world. 

• To employ and to sustain highly qualified staff for all positions within the school 

district. 

• To promote parental and community confidence by partnerships. 

FOUR STRATEGIC PRIORITIES 

Fluvanna County Public Schools will: 

 

 

 

 

Provide a quality education to all of our students. 

Build a culture that is conducive to learning in a safe and nurturing environment. 

Foster relationships with our community. 

Operate in an effective and efficient manner. 

8

FLUVANNA COUNTY - VIRGINIA 

Founded in 1777, Fluvanna County is the fourth fastest growing community in the Commonwealth of Virginia. 

Yet, we pride ourselves in maintaining a rural, community-based atmosphere where neighbors care about one 

another. We are located just off of Interstate 64, approximately 20 miles east of Charlottesville, 60 miles west of 

Richmond, and approximately 100 miles south of Washington, D.C. 


Our targeted student-teacher ratio is 22:1. We offer a variety of programs for our students, including special 

education, gifted and talented education, career and technical education, and alternative education. We 

invite our parents and community to partner with us in order to provide a comprehensive education for each 

and every child. 

Our Mission: 

The mission of Fluvanna County Public Schools is to provide quality education whereby all students acquire the 

skills, knowledge, and values necessary to develop into responsible and productive citizens of the 21 st century. 

Our Vision: 

An educational partnership comprised of highly qualified educators, responsive learners, supportive parents, 

and a community dedicated to lifelong learning through responsibility and respect. 

Four Strategic Priorities 

Fluvanna County Public Schools will: 

Provide a quality education to all of our students. 

Build a culture that is conducive to learning in a safe and nurturing environment. 

Foster relationships with our community. 

Operate in an effective and efficient manner. 

Administrative Staff 

Ms. Gena Keller, Superintendent 

Mr. Chuck Winkler, Assistant Superintendent 

Mr. Tom Patrick, Director of Operations 

Mr. Ed Breslauer, Director of Finance 

Ms. Margaret Crawford, Director of Elementary Instruction 

Ms. Brenda Gilliam, Director of Secondary Instruction 

Ms. Karen Decker, Director of Student Services 

Dr. Jamie Mathieson, Director of Testing and Accountability 

School Board Members 

Ms. Camilla Washington, 

Chair, Columbia District 

Mr. William Hughes, 

Vice Chair, Cunningham District 

Ms. Bertha Armstrong, 

Fork Union District 

Ms. Brenda Pace, 

Palmyra District 

9

Fluvanna County Public Schools Demographics (as of January 2012) 

Schools 

Students K-12 

Total Schools= 5 

Elementary= 3 

Middle=1 

High=1 

Total Students=3802 

Central Elementary=1397 

Columbia Elementary=140 

Cunningham Elementary=256 

Fluvanna Middle=847 

Fluvanna County High=1161 

Student Demographics 

American Indian= less than 1% 

Asian= less than 1% 

Black= 16% 

White= 77% 

Hispanic= 4% 

Native Hawaiian= less than 1% 

2 or more= 3% 

Economically 

Disadvantaged= 28% 

Average Daily Attendance 

Elementary=95% 

Secondary= 95% 

*15 th Lowest Dropout Rate in the 

State 

Graduates 

2011 Graduates= 280 

Advanced Diplomas=151 

Standard Diplomas=110 

On-Time Graduation 

Rate=93.3%* 

*12 th Highest Graduation Rate 

in the State 

Scholarships= $677,944 

Attending 4-year College=42% 

Attending 2-year College=37.5% 

Continuing Education in Other 

Areas=2.5% 

Enlisting in Military=3% 

Entering Work Force=14% 

Other=1% 

Drop Out Rate=2.7% 

Employees 

Total=518 

Certified Staff= 327 

Highly Qualified=98.99% 

Hold Master’s Degree or 

Higher=48% 

Average Years of Experience=14 

Finance 

Operating Budget= $34,858,085 

Budgeted Per Pupil 

Expenditure=$9,249 

Average Teacher/Pupil Ratios 

Elementary=1:21 

Middle=1:24 

High=1:25 

Career and Technology Education 

(CTE) 

Total CTE Enrollment=802 

Percent of Students enrolled in CTE= 

56% 

CTE Completers= 48% 

CTE Program Offerings - Current 

Technical Drawing 

TV Production 

Teacher Cadet 

Leadership 

Pre-Engineering 

Business and Information Technology 

Carpentry 

FY 2012 Adopted Expenditure 

Category: 

Instruction=$26,806,222 

Administration, Attendance & 

Health=$1,239,091 

Transportation=$2,375,458 

Operations & Maintenance= 

$3,155,966 

Debt Service=$186,030 

Technology=$1,095,318 

Students Receiving Additional 

Services 

Special Education Students=519 

Gifted Students=299 

LEP Students=44 

Additional CTE Programs Planned 

for New High School opening in 

Fall 2012 

Culinary 

Cosmetology/Barbering 

Health Occupations 

FY12 Adopted Budget Revenue: 

State=$17,698,386 

Local=$13,950,000 

Federal $2,654,599 

Other Local:$555,100 

10

Average Daily Membership 

The principal source of state funds is received in the form of Basic Aid. This funding is provided by the 

state and is determined through a series of complex formulas. The distribution of Basic Aid is based on 

“Average Daily Membership” or ADM. The ADM is determined as of March 31 st of each school year. 

The chart below shows ADM for Fluvanna County Public Schools from school year 2001 – 02 through 

the March 2014 projection for the 2013 – 14 school year. 

11

Student Enrollment 

The chart below shows the number of students by school during the 2011 – 12 school year through 

January 2012. 

Developmentall 4 

year old Program 

Pre‐School 

Handicapped SPED 

January 2012 Membership By 

School/Grade 

School K 1 2 3 4 5 6 7 8 9 10 11 12 Total % ATT 

Central Elementary 1 178 182 184 295 296 279 1414 95.47% 

Columbia Elementary 18 45 44 38 127 95.00% 

Cunningham Elementary 36 21 59 73 67 199 95.55% 

Fluvanna Middle School 282 279 294 855 95.25% 

Fluvanna High School 327 273 313 249 1162 94.11% 

Totals 54 22 282 299 289 295 296 279 282 279 294 327 273 313 249 3757 

Not in Totals 

Percent of 

Attendance 

95.08% 

12


POINTS OF PRIDE 

2011 – 2012 

Schools Closure on Tuesday, March 6, 2012 to give staff and students the opportunity to support the Boys’ 

Basketball team 

Fluvanna County School Board Members Urge Congress to Make Public Education a Top Priority 

Fluvanna School Board takes Action on the Domino Plan 

26 Fluvanna County High School Students Recognized as AP Scholars 

Fluvanna County High School is Accepting Applications for the Paul W. Bragg Scholarship 

All Fluvanna Schools Fully Accredited for 2011-2012 

School Board Appoints Administrative Team 

School Board Lobbies State Legislators 

Fluvanna School Board Names Grades 3 and 4 School 

Change Order Issued for Treatment of New High School’s Drinking Water 

Fluvanna County High School Continues to Surpass the State and Nation on the Advanced Placement Test and 

Sees Significant Increase in Students Taking SAT 

Columbia Elementary School Students Donated Playground Equipment to Students in Louisa after the 

Earthquake 

Fluvanna County Public Schools Evaluates Buildings after Earthquake and finds no Significant Damage 

Fluvanna Earns Highest On-Time Graduation Rate in Four Years and Surpasses State Averages 

Jackie Cook, Fluvanna County High School Senior, Named a Commended Student in the 2012 National Merit 

Scholarship Program 

Fluvanna’s Theatre Troupe Earned Third Place at Jefferson District Tournament for performing 

[How to Eat Like a Child (And Other Lessons in Not Being a Grownup)] 

Fluvanna Girl’s Cross Country Team Wins Jefferson District 

Williams Hughes appointed to School Board in October 2011 

13

On – Going Budgetary and Program Scrutiny 

The ongoing challenging economy requires that rigorous scrutiny of the budget be the norm. 

Programs continue to be reviewed with consideration for continuation or alteration. The following programs 

have been examined during Fiscal Year 2012. 

Program 

Division Vehicle Fleet 

Professional Development 

Staff (1) 

Outcome 

Reported to School Board November 9, 2011. Revised 

employee eligibility for assignment and use of division 

vehicles. 

Continued to minimize employee travel, using on – site 

webinars to the maximum extent possible. 

Staff Restructuring has been made part of basic business – 

follow the child, move staff to classrooms. 

Staff (2) 

Review and adjust employee’s contract length. 

Pre - School 

Program is funded primarily through federal and State grants – 

pay local match of $95,128 to receive $150,872. 

Alternative Education 

Property Insurance (1) 

Property Insurance (2) 

Legal Services 

Adult Literacy 

Field Trips 

Athletics: Student "Pay - to - 

Participate" 

Early Retirement Incentive Program 

(ERIP) 

SOL test results continue to show student improvement and 

return to traditional classroom. 

Eliminated duplicate coverage from more expensive, less 

robust State program. 

Aggressively pursuing claims and associated funds 

appropriation. 

After extended review, switched to a retainer agreement 

starting January 1, 2012. 

Approximate local cost is $90,000 – balance reimbursed/paid 

for by regional groups and grants. 

Have limited number and length. 

Continue with students paying $60 to participate in VHSL 

activities. Routinely students participate in a variety of 

fundraising activities to offset this cost. 

Continue to review options to restructure for FY 2013. Instituted 

Extended Service Program opportunities in FY 2012. 

Governor's School 

Examining how other fiscal agents operate. 

14

Revenue 

Fluvanna County Public Schools receives funding from three primary sources: state, federal, and local. The 

school division receives other relatively small amounts of revenue from a number of sources that include, but 

are not limited to: grants from local and regional organizations, insurance claim reimbursements, leasing of 

real property and broadband spectrum. The two charts below show the funding budgeted for Fiscal Year 

2012 and projected for Fiscal Year 2013. 

Fiscal Year 2012 Revenues by Source 

Fiscal Year 2013 Projected Revenues by Source 

15

State Revenue: 

Most state funding is allocated through the Local Composite Index (LCI). This is a formula set out in 

the Virginia General Assembly’s annual appropriations act that measures a locality’s ability to pay for its 

schools based on population, school enrollment, and factors such as True Value of Property, Adjusted Gross 

Income, and General Sales and Use Taxes. A description of the LCI and specific information used to 

calculate it are contained in Appendix C. Fluvanna’s LCI for the 2012 – 2014 biennium is 0.3924, which 

means that Fluvanna is responsible for 39.24% of the state – calculated costs of educating its children and 

the state share is 60.76%. 

Based on Governor’s Introduced Budget of December 19, 2011, Fluvanna County Public Schools will 

receive $18,451,976 from the state in Fiscal Year 2013. This is $753,590 more than projected and budgeted 

for Fiscal Year 2012. 

The following chart shows the funding received from the state from Fiscal Year 2007 through the 

projection for Fiscal Year 2014. 

Note: For the chart above, the Fiscal Years 2012 – 14 Revenue projections are based on state projected 

ADM. 

16

Federal Revenue: 

Federal funds are received for various entitlement programs and specific grants. It must be 

expended in accordance with the entitlement or grant-specific directives. Federal revenue for Fiscal Year 

2013 is projected to be $757,590 less than FY 2012. 

Local Revenue: 

The amount of additional County funding requested in the Superintendent’s Proposed Budget is 

$1,389,027 more than FY 2012, for a total of $36,247,112. 

17

Fiscal Year 2013 Budget: Expenditures 

The following table shows the major cost elements in Fiscal Year 2013 above the initial appropriation 

adopted by the Fluvanna County Board of Supervisors for Fiscal Year 2012. 

Budget Base – FY 2012 initial 

budget appropriation from Board 

of Supervisors 

Facilities Transition – Option 3: 

open new High School, re – align 

other sites 

Additional State funds as 

contained in the Governor’s 

Introduced Budget 

Staff Quality of Life - Salary 

Supplement 

VRS additional cost for positions 

not funded by State 

Funding for Transportation, 

Operations, and Technology 

$34,858,085 

$789,251 

-$753,590 

$452,431 

$887,652 

$230,552 

Restructure staffing -$454,270 

Health Insurance: 5% increase $237,000 

Total Funding requested for FY 2013 $36,247,112 

Additional Local Funding Needed $1,389,027 

18

Expenditures 

The following table shows the appropriated amounts for the state budget categories that are 

specified in the Code of Virginia, § 22.1 – 115 and as proposed for FY 2013. 

FY 2010 BOS 

Adopted 





FY 2013 

Superintendent 

Proposed (rev 

3/8/2012) 

Instruction 29,944,576 26,266,771 26,806,222 27,457,080 

Administration, 

Attendance and 

Health 

1,298,867 1,272,766 1,239,091 1,280,779 

Pupil Transportation 2,544,688 2,556,451 2,375,458 2,438,981 

Operation and 

Maintenance 

Debt and Fund 

Transfers 

3,144,628 3,103,549 3,155,966 3,669,674 

213,888 206,935 186,030 172,372 

Technology 1,226,508 1,062,574 1,095,318 1,228,227 

Total 38,373,155 34,469,046 34,858,085 36,247,112 

Note: The School Division is paying debt service on one Literary Fund Loan that will be paid off in July 2012. 

The following table shows the per pupil expenditure for nine local school divisions using the most current 

information (FY 2010) available from the Virginia Department of Education. 

Per Pupil 

School Division Expenditure 

Albemarle 12,572 

Buckingham 11,318 

Charlottesville 16,141 

Fluvanna 10,030 

Goochland 11,037 

Greene 9,901 

Louisa 10,162 

Nelson 11,698 

Orange 8,764 

19

Changes in Expenditures FY 2012 to FY 2013 

The following shows detail information for the changes in expenditures for each of the six (6) State 

categories shown in the table on page 18 above. 

Instruction 

26,806,222 FY 2012 BOS ADOPTED 

80,000 cost of office staff (2) at Carysbrook Elementary. 

64,000 salary 

16,000 benefits 

80,000 Total - Instruction: Carysbrook Office of the Principal 

20,000 cost to convert an assist. principal to a principal for Carysbrook Elementary. 

15,000 salary 


20,000 Total - Instruction: Carysbrook Office of the Principal 

150,000 3 CTE teachers at FCHS 

112,500 salary 


150,000 Total - Instruction: FCHS 

120,000 4 additional custodians at FCHS 

90,000 salary 


120,000 Total - Instruction: FCHS 

45,000 CTE Program start - up costs -> 3 @ $15,000 

379,159 2% staff supplement 

352,215 pay 

26,944 fica 

379,159 Total 

743,896 VRS increase, employer pays employee share 

198,618 Health insurance increase at 5% 

-631,546 general funding increase from Governor's Proposed Budget 

-454,270 restructuring savings 

650,858 total net change from FY 2012 

27,457,080 FY 2013 Superintendent Proposed 

Administration, Attendance and Health 



14,305 pay 

1,094 fica 

15,399 Total 


13,659 Division - level restructuring 





20

Pupil Transportation 


18,200 Transportation needs 


23,131 pay 

1,770 fica 

24,901 Total 






Operation and Maintenance 


30,000 1 additional maintenance worker due to FCHS 

22,500 salary 


30,000 Total - Operations 

50,000 Insurance on new FCHS 

420,000 utilities for new FCHS 

80,000 teardown/removal of 31 leased modular units 

-205,749 recouping of funds from modular leases/utilities 

100,352 materials/equipment 


19,958 pay 

1,527 fica 

21,484 Total 






21

Debt and Fund Transfers 

186,030 FY 2012 BOS ADOPTED 

-13,658 Reduction in outstanding balance due on Literary Loan; last payment to 

be made in July 2012. 

-13,658 total net change from FY 2012 

172,372 FY 2013 Superintendent Proposed 

Technology 


112,000 Technology materials 


10,671 pay 

816 fica 

11,487 Total 






22

Appendix A 

Salary: Scales and Comparisons 

The following pages contain a comparison of teacher salary scales for FY 2012, summary 

demographic information on the divisions represented in the comparison, a brief summary of salary actions 

from FY 2002 through FY 2012 for school division employees, salary scales used in support of the 

Superintendent’s Proposed Fiscal Year 2013 Budget. 

23

Appendix A 

Comparisons 

A comparison of FY 2012 Teacher salary scales for nine (9) area school divisions (Albemarle, 

Buckingham, Charlottesville, Fluvanna, Goochland, Greene, Louisa, Nelson, and Orange) are included in 

Appendix A for information purposes. 

The following table contains summary information on the school divisions included in the salary scale 

comparison for FY 2012. 

School Division 

Membership (Fall 

2011) 

Region 2010-12 

Composite Index 

2012-14 

Composite Index 

Albemarle 13,104 5 - Valley 0.6872 0.6502 

Buckingham 2,059 8 - Southside 0.2738 0.3104 

Charlottesville 4,175 5 - Valley 0.6560 0.6861 

Fluvanna 3,800 5 - Valley 0.3867 0.3924 

Goochland 2,399 1 - Central Virginia 0.8000 0.8000 

Greene 3,014 5 - Valley 0.3500 0.3724 

Louisa 4,706 5 - Valley 0.5392 0.5659 

Nelson 1,983 5 - Valley 0.5734 0.5928 

Orange 5,239 4 - Northern Virginia 0.4257 0.3842 

24

Appendix A 

FY 2012 Teacher Salary Scales Compared 

2011-12 Albemarle Buckingham Charlottesville Goochland Greene Louisa Nelson Orange Fluvanna 

Minimum $40,839 $36,956 $41,546 $38,900 $39,030 $40,370 $39,643 $37,094 $40,047 

5 Years $43,943 $36,956 $44,143 $39,695 $40,401 $40,979 $39,643 $38,284 $40,047 

10 Years $47,047 $38,242 $47,718 $42,180 $42,462 $43,267 $41,029 $40,513 $44,332 

15 Years $50,958 $39,849 $51,634 $43,874 $44,628 $46,566 $42,416 $42,582 $48,075 

20 Years $54,869 $41,777 $55,488 $45,867 $46,904 $50,957 $43,802 $44,757 $54,943 

25 Years $58,596 $50,989 $58,985 $50,851 $49,297 $55,613 $47,129 $49,635 $57,397 

30 Years* $62,324 $53,560 $62,875 $55,660 $51,812 $60,091 $54,891 $53,473 $59,853 

* Charlottesville scale only goes to 29 years 

25

Appendix A 

The following shows compensation adjustments for Fluvanna County Public Schools employees 

during the period FY 2002 (2001 – 2002) through FY 2012 (2011 – 2012). 

Compensation Actions FY 2002 (2001 - 02) through FY 2012 (2011 - 12) 

Fiscal Year 

Salary action(s) 

2001-2002 6.4% Increase plus step 



2004-2005 4% Increase plus step 





2009-2010 Salaries Frozen – no increase/no step increase 

2010-2011 Salaries cut based on four tiers – salaries reduced and no step increase 

● ≤ $25,000 no reduction to salary 

● ≥$25,001 and ≤ $40,000 2% reduction to salary 

● ≥$40,001 and ≤ $70,000 3.5% reduction to salary 

● ≥$70,001 4.5% reduction to salary 

NOTE: The reductions were imposed with the limitation that no employee's 

salary would be lowered below the bottom dollar amount for that 

particular tier. 

2011-2012 Salaries Frozen at reduced FY 2011 level – no increase/no step increase 

Notes: 

(1) For 2010 - 2011, in addition to the salary reductions, employees with health insurance 

through the Schools had to pay the 9% increase in premiums. 

(2) For 2010 - 2011, employees that received a salary reduction were paid a one - time 

supplemental payment from Federal Ed Jobs funds to offset that amount of the reduction 

in December 2010. 

(3) For 2010 - 2011, all eligible employees were paid a $275 one - time supplement 

from Federal Ed Jobs funds in December 2010. 

26

Appendix A 

TEACHER'S SALARY SCALE 

2012-2013 SCHOOL YEAR 

STEP/ 

YRS. B.A. B.A. B.A. M.A. M.A. M.A. PHD 

EXP. 10 Mo. 10.5 Mo. 11 Mo. 10 Mo. 10.5 Mo. 11 Mo. 10 Mo. 

0-6 40,047.00 42,050.00 44,051.00 | 42,197.00 44,200.00 46,201.00 | 44,347.00 

| | 

7-9 43,491.00 45,666.00 47,841.00 | 45,641.00 47,816.00 49,991.00 | 47,791.00 

| | 

10-12 44,332.00 46,549.00 48,764.00 | 46,482.00 48,699.00 50,914.00 | 48,632.00 

| | 

13-15 46,014.00 48,317.00 50,616.00 | 48,164.00 50,467.00 52,766.00 | 50,314.00 

| | 

16-18 48,075.00 50,480.00 52,882.00 | 50,225.00 52,630.00 55,032.00 | 52,375.00 

| | 

19-21 54,943.00 57,688.00 60,437.00 | 57,093.00 59,838.00 62,587.00 | 59,243.00 

| | 

22-26 57,397.00 60,265.00 63,135.00 | 59,547.00 62,415.00 65,285.00 | 61,697.00 

| | 

27-31 59,853.00 62,845.00 65,836.00 | 62,003.00 64,995.00 67,986.00 | 64,153.00 

| | 

32 OVER 62,305.00 65,421.00 70,001.00 | 64,455.00 67,571.00 72,151.00 | 66,605.00 

27

Appendix A 

BUS DRIVER'S SALARY SCALE 


STEP/ 

ANNUAL 

YRS. EXP. SALARY DAILY RATE 

0-4 12,302.00 67.97 

5 12,594.00 69.58 

6 13,137.00 72.58 

7-8 13,549.00 74.86 

9-12 13,723.00 75.82 

13-15 14,058.00 77.67 

16-17 14,496.00 80.09 

18-20 14,633.00 80.85 

21-22 14,856.00 82.08 

23-27 15,218.00 84.08 

28+ 15,434.00 85.27 

28

Appendix A 

TEACHER AIDE'S SALARY SCALE 


STEP/ 

YRS. EXP. 

0-4 15,142.00 

5-6 15,899.00 

7 16,767.00 

8 17,737.00 

9 18,622.00 

10 19,479.00 

11 19,804.00 

12 20,135.00 

13 20,466.00 

14 20,796.00 

15 21,121.00 

16 21,453.00 

17 21,782.00 

18-21 22,667.00 

22-25 23,365.00 

26-29 24,299.00 

30 & OVER 25,001.00 

29

Appendix A 

CUSTODIAN'S SALARY SCALE 


STEP/ 

YRS. 12 Month 10 Month 

EXP. CUSTODIANS CUSTODIANS 

0-4 21,829.00 18,191.00 

5 23,461.00 19,551.00 

6 24,571.00 20,476.00 

7 25,283.00 21,499.00 

8 25,630.00 21,794.00 

9 25,763.00 21,909.00 

10 25,871.00 21,999.00 

11 27,097.00 23,042.00 

12 27,247.00 23,168.00 

13 27,375.00 23,279.00 

14 27,478.00 23,368.00 

15 27,580.00 23,453.00 

16 27,801.00 23,642.00 

17 28,286.00 24,055.00 

18-22 28,579.00 24,302.00 

23+ 29,496.00 25,001.00 

30

Appendix A 

SCHOOL SECRETARY'S SALARY SCALE 


11 MONTHS 12 MONTHS 

220 DAYS 260 DAYS 

STEP/ 

STEP/ 

YRS. EXP. SALARY YRS. EXP. SALARY 

0-4 23,374.00 0-4 25,001.00 

5-6 24,546.00 5-6 26,242.00 

7 25,001.00 7 27,039.00 

8 26,029.00 8 28,396.00 

9 26,462.00 9 28,868.00 

10 26,897.00 10 29,342.00 

11 27,331.00 11 29,815.00 

12 27,729.00 12 30,251.00 

13 28,197.00 13 30,759.00 

14 28,631.00 14 31,233.00 

15 29,247.00 15 31,906.00 

16 29,714.00 16 32,415.00 

17 31,129.00 17 33,956.00 

18 32,202.00 18 35,129.00 

19 33,071.00 19 36,078.00 

20 33,940.00 20 37,026.00 

21 34,859.00 21 38,028.00 

22 35,784.00 22 39,036.00 

23-25 36,911.00 23-25 40,001.00 

26-30 38,963.00 26-30 41,855.00 

31-35 40,001.00 31-35 42,294.00 

36+ 40,001.00 36+ 43,405.00 

31

Appendix B 

Capital Improvement Plan 

The Fluvanna County School Board develops capital project needs through the Capital 

Improvements Plan (CIP). Items identified are submitted to the Fluvanna County Board of Supervisors via the 

Fluvanna County Planning Commission. The items can be high cost items such as school buses, capital 

repair and maintenance projects such a roof replacements or waste water treatment plant maintenance, or 

capital construction projects such a building renovations and new construction. 

The following pages contain copies of the CIP requests submitted in September 2011 for inclusion in 

the County’s Capital Improvement Plan. They cover the period from FY 2012 through FY 2017. 

Project Fiscal Year Amount 

High School/Central Elementary 

Wastewater Treatment Plant Phase I FY 2012 $100,000 

Convert Existing Middle School to Upper 

Elementary FY 2013 $685,067 

High School/Central Elementary 

Wastewater Treatment Plant Phase II FY 2013 $60,000 

Middle School Wastewater Treatment 

Plant FY 2013 $250,000 

School Buses (4) FY 2013 $300,000 

Current High School Gym & Locker Rooms FY 2014 $1,354,486 

Current High School HVAC FY 2014 $2,580,174 

School Buses (4) FY 2014 $300,000 

Abrams Building Renovation FY 2015 $2,800,000 

Abrams Gym HVAC FY 2015 $483,991 




FY 2012 subtotal $100,000 

FY 2013 subtotal $1,295,067 

FY 2014 subtotal $4,234,660 

FY 2015 subtotal $3,583,991 



Total for CIP $9,813,718 

32

Appendix B 

Project Title: 

Agency: 

COUNTY OF FLUVANNA, VA - FINANCIAL FORM 

FY 2013-2017 CAPITAL IMPROVEMENT PLAN 

High School/Central Elementary Wastewater Treatment Plant Phase I 

Fluvanna County Public Schools 

Contact Person: (Print Name) 

Chuck Winkler 

Order in Rank# 1 of 1 

Select Cateogry: 

_x__ FY12 Proj- add'l funding. 

___Existing FY2013-2017 

___New Project -FY2013-2017 

Project Description, Justification & Location: The waste water treatment plant at the old high school handles the sewage for the old high school, the Abrams 

building and Central Elementary School. It is currently over capacity and we are required by the Commonwealth to upgrade it immediately. The most cost effective 

solution consists of placing a ten thousand gallon holding tank before the main tank to act as a buffer during the day to allow the main system to “catch up” over night 

when the buildings are not releasing effluent. Year to date we have accrued approximately $6,000.00 in fines from DEQ due to exceeding discharge limits defined by 

our permit. Additional fines could be forthcoming if improvements are not made. 

Although we are already well in to the 2011-2012 budget year, this expenditure is both substantial and an immediate requirement, so we are recommending that the 

current capital budget be modified to include it. 

Revenues 

(all figures in $) 

Borrowing - Indicate annual 

debt service & first year 

Proposed Source 

(if known) 

Current 

FY 12 Budget 

FY2013 FY2014 FY2015 FY2016 FY2017 

Total 

FY 13 -FY 17 

Total 

FY 12 - Beyond 

$0 $0 

Cash $0 $0 

Revenue Bonds- Indicate source 

of revenue 

$0 $0 

Grant $0 $0 

Other (Specify) $0 $0 

Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 


Propsective Vendor 

(if known) 

Current 



Total 


Total 


Engineering & Planning 

(10% of project costs) 

Land Acquisition 

(recommend estimating $20k per 

acre) 

$0 $0 

$0 $0 

Construction $100,000 $0 $100,000 

Equipment $0 $0 

Other - Specify type $0 $0 

Totals $100,000 $0 $0 $0 $0 $0 $0 $100,000 

County Administrator Recommendations: 

CIP Committee Recommendation: 

For Office Use Only: 

Board of Supervisors 

Planning Commission Recommendation: 

Department Head Signature 

Date 

33

Appendix B 



PROJECTED OPERATIONAL COSTS 

High School/Central Elementary Wastewater Treatment Plant Phase I 

Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions 

planned. Also enter any anticipated operational revenue for the projected project. 

Additional Anticipated Operational Expenses 

Current 



Total 


Total 


Additional Staff Salary $0 $0 

VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 

Health Insurance $0 $0 

Worker's Comp $0 $0 

Vehicle $0 $0 

Vehicle Insurance $0 $0 

Utilities $0 $0 

Furniture and Fixtures $0 $0 


Contractual costs $0 $0 

Other (specify) $0 $0 

$0 $0 

Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0 

Total Anticipated Operational Revenues 

$0 $0 $0 $0 $0 $0 $0 $0 

How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter. 

This request relates to Chapter 11, Goal 4, Item 2, replacements or capital repairs, of the Comprehensive Plan. 

Additional Narrative Description or Special Explanations: 

34

Appendix B 


Agency: 


Convert Existing Middle School To Upper Elementary School 



Chuck Winkler 



___ FY12 Proj- add'l funding. 

__x_Existing FY2013-2017 


Project Description, Justification & Location: The original estimate for this conversion was $2,315,000. The recent Facilities Study estimate is $4,627,084. The 

big difference is in the installation of a new HVAC system. As the existing system is less than ten years old and is working fine according to the administration, we 

don’t feel that there is a need to replace it at this time. The recommended cost is the result of removing the HVAC and site work portions from the facilities study. This 

leaves in all of the recommended changes to convert the building to an upper elementary school, which include: 

• Renovate shop area into admin office & educational space 

• Convert 3 science labs to classrooms. 

• Renovate life skills / kitchen area into classrooms. 

• New marker / chalkboards. 

• Refurbish music room 

• ADA improvements / Toilet upgrades 

Revenues 





(if known) 

Current 



Total 


Total 


$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 

Construction $685,067 $685,067 $685,067 



Totals $0 $685,067 $0 $0 $0 $0 $685,067 $685,067 







Date 

35

Appendix B 





Convert Existing Middle School To Upper Elementary School 




Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 


This request relates to Chapter 11, Goal 4, Item 4 of the Comprehensive Plan. 


36

Appendix B 


Agency: 


High School/Central Wastewater Treatment Plant Phase II 



Chuck Winkler 

Order in Rank# 1A of 3 




Project Description, Justification & Location: This is the second part of the repair to the HS treatment plant. It consists of draining, cleaning and coating the main 

tank to gain another ten years of lifetime from the system. In this manner, we will be able to have a measured examination of the long term options of a total 

replacement of the system or the possibility of tying into the county system. This part has been separated from the previous section because it needs to be done when 

the system can be pulled out of operation. The work is best accomplished next summer which allows us to factor it into the 2012 budget year. 

_x__New Project -FY2013- 

2017 


(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 

Construction $60,000 $60,000 $60,000 



Totals $0 $60,000 $0 $0 $0 $0 $60,000 $60,000 







Date 

37

Appendix B 





High School/Central Wastewater Treatment Plant Phase II 




Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 


This request is related to Chapter 11, Goal 4, Item 2, replacement or capital repairs of the Comprehensive Plan. 


38

Appendix B 


Agency: 



Middle School Wastewater Treatment Plant 



Chuck Winkler 

Order in Rank# 1B of 3 




_x__New Project -FY2013- 

2017 

Project Description, Justification & Location: The waste treatment plant at the current middle school is twenty years old and has an expected life of twenty to 

twenty-five years. This plant handles not only the middle school but also the Carysbrook complex which is run by the county. 

The recently completed facilities study recommended a high priority on the replacement of this plant as it is not only showing wear but has indications of an impending 

tank failure. As the failure of the tank would cause the immediate loss of wastewater handling at both the middle school and the Carysbrook facility we recommend the 

boards take immediate steps to replace this plant. 

Revenues 





(if known) 

Current 



Total 


Total 


$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 

Construction $250,000 $250,000 $250,000 



Totals $0 $250,000 $0 $0 $0 $0 $250,000 $250,000 







Date 

39

Appendix B 





Midddle School Wastewater Treatment Plant 




Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 


This request is related to Chapter 11, Goal 4, Item 2, replacement or capital repairs of the Comprehensive Plan. 


40

Appendix B 


Agency: 




School Buses 


Chuck Winkler 






Project Description, Justification & Location: The Governor of Virginia and the Virginia Dept. of Education recommend a 15-year replacement cycle for school 

buses in the Commonwealth of Virginia. Fluvanna currently has 41 buses that are fifteen or more years old. Ten of these are over twenty years old and ten are nineteen 

years old. 

We recommend that we start immediately replacing the oldest of these buses at the rate of four/year. This will not get us caught up but will get us started on a 

maintainable cycle that can be adjusted as the bus needs change over the ensuing years. 

Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 

Construction $0 $0 

Equipment $300,000 $300,000 $300,000 


Totals $0 $300,000 $0 $0 $0 $0 $300,000 $300,000 







Date 

41

Appendix B 









Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 




42

Appendix B 


Agency: 



Current High School Gym & Locker Rooms 



Chuck Winkler 






Project Description, Justification & Location: Renovation will provide new public restroom fixtures, stalls with doors and finishes, and repair to lockers for the 

girls’ and boys’ locker rooms. The locker rooms will be refurbished to bring them up to a save and useable space for middle school gym and team uses. New shower 

and restroom fixtures will be installed and the gym flooring will be refinished. 

The scope of this work would include complete interior and systems (HVAC and electrical) demolition and replacement as well as reconfiguration of space to provide 

appropriate accessibility and function. New plumbing will be provided to meet current needs. 

The cost of this was calculated by taking the $1,649,357 figure from the Facilities study and removing the full locker replacement, new bleachers and athletic 

equipment replacement. We are then slightly above the original estimate of $1,150,000 in the Domino Plan. 

Revenues 





(if known) 

Current 



Total 


Total 


$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

Construction 

$1,354,486 

$0 $0 

$0 $0 

$1,354,486 $1,354,486 



Totals $0 $0 $1,354,486 $0 $0 $0 $1,354,486 $1,354,486 







Date 

43

Appendix B 





Current High School Gym & Locker Rooms 




Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 


This request relates to Chapter 11, Goal 4, Items 2 and 3 of the Comprehensive Plan. 


44

Appendix B 


Agency: 




Current High School HVAC 


Chuck Winkler 






Project Description, Justification & Location: The HVAC in the renovated space at the high school and the HVAC in the original building currently operate on two 

separate systems. The original HVAC was installed in 1976 to accommodate 800 students. The heating in the original building is provided by using hot water from 

three oil-fired water boilers. The three boilers are located in the mechanical equipment room. The boilers are also used to provide the majority of domestic hot water. 

Each boiler is sized to handle 35 percent of the heating load and to distribute heating water to coils throughout the building via two base-mounted centrifugal pumps. 

One pump is for duty service and one pump is for standby. The central cooling source for the original building has two air-cooled, outdoor package chillers located in a 

mechanical yard outside of the mechanical room. The chillers are sized for a diversified cooling load, and distribute chilled water to the air handler cooling coils via 

base-mounted pumps. The building distribution pump is outfitted with a variable frequency drive. Rooms in the original building have individual thermostats to control 

space temperature. Many of these thermostats are no longer in working order. Heating and ventilating units serve primarily shop-type areas that have a requirement for 

large amounts of outside air. The original equipment has a median service life of 20 years. This equipment is now 35 years old and is ready for replacement and 

merging with the HVAC system in the renovated space. There are eight rooftop units that are part of the 1976 system. Central heating appears to be in fair condition. 

All primary controls for the heating, ventilation, and air conditioning equipment is through a pneumatic control system. This type of control system has become 

outdated in recent years and most systems of this type have been replaced with direct digital control systems. The renovated space currently operates with a direct 

digital control system. 

The original estimate for this work was $3,415,000, the recent facilities study estimate is $2,999,638. We have removed an additional $118,000 from the base 

construction cost that was for replacement of light fixtures. Some of this might be needed if contractors find that bad ductwork requires additional demolition in some 

ceilings. 

Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

Construction 

$2,580,174 

$0 $0 

$0 $0 

$2,580,174 $2,580,174 



Totals $0 $0 $2,580,174 $0 $0 $0 $2,580,174 $2,580,174 







Date 

45

Appendix B 





Current High School HVAC 




Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 



Additional Narrative Description or Special Explanations: HVAC systems consume, on average, 30% of electrical utilities costs. Replacing the current system should 

improve efficiency by 20%. The average utilities cost for this area of the current high school is currently $20,000 per month. 30% (average HVAC portion) would be $6,000. 

Improving efficiency by 20% should result in a savings of $1,200 per month. 

46

Appendix B 


Agency: 






Chuck Winkler 








years old. 



Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 


Equipment $300,000 $300,000 $300,000 


Totals $0 $0 $300,000 $0 $0 $0 $300,000 $300,000 







Date 

47

Appendix B 









Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 



48

Appendix B 


Agency: 




Abrams Building Renovation 


Chuck Winkler 






Project Description, Justification & Location: Rationale: Renovation of this building could provide classroom and office space for the Adult Education and 

Alternative Education Programs currently housed at the School Board Office. Significant renovation would be required to comply with ADA requirements if these 

programs continue to be housed in the School Board Office building. The renovation will include the cost of asbestos abatement. The scope of proposed 

improvements is general in nature with a major focus on complete HVAC and electrical upgrades. The project would include a new roof and replacement flooring in 

classrooms. The cost would include basic architectural, civil, structural, mechanical, electrical, and plumbing engineering, and allowances for independent inspections. 

Surveys for boundary, topography, existing underground and concealed elements on the site will be completed. 

This is still the original cost estimate as we have not received an update. 

Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 

Construction $2,800,000 $2,800,000 $2,800,000 



Totals $0 $0 $0 $2,800,000 $0 $0 $2,800,000 $2,800,000 







Date 

49

Appendix B 





Abrams Building Renovation 




Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 




50

Appendix B 


Agency: 




Abrams Gym HVAC 


Chuck Winkler 






Project Description, Justification & Location: Rationale: The 12,000 square foot Abrams gym was built in the 1960s as part of the Abrams School, which 

educated African Americans during segregation. It later became a junior high school from the late 19602 until 1989. It became part of the high school complex after 

Fluvanna Middle School was built on Route 15. The annex gym was shared by the High School and Central Elementary until a gym was built at Central. The gym seats 

approximately 450 people and was heated by a blower in the gym and blowers in the locker rooms. Currently the gym is utilized by the High School and the Parks and 

Recreation Department. Installing HVAC in this structure would include connecting the gym to the current Trane-Summit system installed in the high school addition. 

These figures are directly from the new facilities study, which are somewhat greater than the $363,000 in the original estimate. 

Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 

Construction $483,991 $483,991 $483,991 



Totals $0 $0 $0 $483,991 $0 $0 $483,991 $483,991 







Date 

51

Appendix B 





Abrams Gym HVAC 




Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 




52

Appendix B 


Agency: 






Chuck Winkler 








years old. 



Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 


Equipment $300,000 $300,000 $300,000 


Totals $0 $0 $0 $300,000 $0 $0 $300,000 $300,000 







Date 

53

Appendix B 









Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 




54

Appendix B 


Agency: 






Chuck Winkler 

Order in Rank# 







years old. 



Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 


Equipment $300,000 $300,000 $300,000 


Totals $0 $0 $0 $0 $300,000 $0 $300,000 $300,000 







Date 

55

Appendix B 









Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 




56

Appendix B 


Agency: 






Chuck Winkler 

Order in Rank# 







years old. 



Revenues 



(if known) 

Current 



Total 


Total 




$0 $0 

Cash $0 $0 


of revenue 

$0 $0 

Grant $0 $0 


Totals $0 $0 $0 $0 $0 $0 $0 $0 

Expenditures 



(if known) 

Current 



Total 


Total 






acre) 

$0 $0 

$0 $0 


Equipment $300,000 $300,000 $300,000 


Totals $0 $0 $0 $0 $0 $300,000 $300,000 $300,000 







Date 

57

Appendix B 









Current 



Total 


Total 



VRS 15.67% $0 $0 

FICA 7.65% $0 $0 

Group Life 0.28% $0 $0 



Vehicle $0 $0 







$0 $0 



$0 $0 $0 $0 $0 $0 $0 $0 




58

Appendix C 

Composite Index of Local Ability to Pay 

The Composite Index of Local Ability to Pay (“Composite Index” or “LCI”) is a formula contained in 

the annual Appropriation Act passed by the Virginia General Assembly that adjusts how much public 

education funding a locality receives based on the formula. The principal factors used in the formula are: 

a) True values of real estate and public service corporations; 

b) Adjusted gross income; 

c) Sales subject to the state general sales and use tax; 

d) Average Daily Membership (“ADM”); 

e) Population. 

The formula is composed of two calculations that are combined. The first is the “index of wealth per 

pupil” or ADM calculation and the second is the “index of wealth per capita” or Per Capita calculation. The 

parts have different weighting assigned to them, ADM being 2/3 of the final figure and Per Capita 1/3 of the 

final value. 

The LCI for a locality is recalculated on a biennial basis. The data that is used in the calculation 

“lags” significantly. For example, the factors detailed above that were used to determine the 2012 – 2014 

Biennial LCI are from 2009: true values of property; adjusted gross income; general sales and use tax; and 

population. A copy of the trend analysis sheet included in the LCI distribution spreadsheet follows the two 

pages containing the LCI calculation for Fluvanna County. 

Fluvanna’s LCI for the 2012 – 2014 biennium is 0.3924, which means that Fluvanna is responsible for 

39.24% of the state – calculated costs of educating its children and the state share is 60.76%. 

The formula with factors used in the computation of the Fluvanna LCI for the 2012 – 2014 Biennium is 

shown on the following two pages. 

59

Appendix C 

60

Appendix C 

Step 3 -- Combining of the Two 2012-2014 Indices of Ability-to-Pay: 

Local 

(.6667 X ADM Composite Index) + (.3333 X Per Capita Composite Index) = Composite 

Index 

Local 

( .6667 X .8850 ) + ( .3333 X .8460 ) = Composite 

Index 

Step 4 -- Final Composite Index (adjusted for nominal 

state/local shares) 

Input Data: 

Local 

.5900 + .2820 = Composite 

Index 

( .8720 ) X 0.45 = .3924 

.3924 

Source Data Used in the Calculation: 

School Division: 

FLUVANNA 

Local True Value of Property $3,451,515,106 

Local AGI $531,321,109 

Local Taxable Sales $90,658,684 

Local ADM 3,678 

Local Population 25,328 

State True Value of Property $1,078,950,112,391 

State AGI $213,068,248,249 

State Taxable Sales $85,771,912,427 

State ADM 1,204,422 

State Population 7,928,779 

EXCEPTIONS: 

*Please note the following exceptions to the standard composite index calculation as specified in the appropriation act 

(see actual appropriation act language under the tab labeled "Appropriation Act Language"): 

1) For those divisions in which three percent or more of the adjusted gross income is derived from individuals who are not residents 

of Virginia, the Department of Education shall compute the composite index for such localities by using adjusted gross income data 

which exclude nonresident income. School divisions are no longer required to submit a certification form requesting the exclusion of 

nonresident AGI. 

2) Any division with a calculated composite index that exceeds .8000 is considered as having an index of .8000; 

3) Under hold harmless provisions addressing the consolidation of school divisions contained in the appropriation act and Section 

15.2-1302, Code of Virginia, the composite index to be used for funding in the 2012-2014 biennium for the following division is: 

Alleghany County: .2423 (the index approved effective July 1, 2004); however, the 2012-2014 composite 

index for Alleghany County calculated based on the data elements from base-year 2009 is shown above as .2297. 

This lower composite index of .2297 will be used for Alleghany County. 

61

Appendix C 

Trend Analysis of Composite Index Formula Components 

Change from 2010-12 (2007 base-year data) to 2012-14 (2009 base-year data) 

Please note BLUE text represents division data elements above the state average, and RED text represents 

division data elements below the state average. 

AVERAGE DAILY MEMBERSHIP 

ABSOLUTE DIVISION vs STATE 

% CHANGE AVERAGE CHANGE 

DIVISION 2008 to 2010 2008 to 2010 

032 FLUVANNA 0.70% 26 

STATE AVERAGE 1.01% 89 

POPULATION 

ABSOLUTE DIVISION vs STATE 

% CHANGE AVERAGE CHANGE 

DIVISION 2007 to 2009 2007 to 2009 

032 FLUVANNA (2.84%) (740) 

STATE AVERAGE 2.99% 1,691 

TRUE VALUE OF PROPERTY (50% of Composite Index) 

ABSOLUTE PER ADM PER CAPITA 

% CHANGE % CHANGE % CHANGE 

DIVISION 2007 to 2009 2007 to 2009 2007 to 2009 

032 FLUVANNA (6.33%) (6.98%) (3.59%) 

STATE AVERAGE (6.08%) (7.02%) (8.81%) 

ADJUSTED GROSS INCOME (40% of Composite Index) 




032 FLUVANNA (8.24%) (8.88%) (5.56%) 

STATE AVERAGE (6.14%) (7.08%) (8.86%) 

TAXABLE RETAIL SALES (10% of Composite Index) 




032 FLUVANNA 10.39% 9.62% 13.61% 

STATE AVERAGE (6.31%) (7.24%) (9.02%) 

FINAL INDEX COMPARISON 

2010-2012 2012-2014 COMPOSITE 

COMPOSITE COMPOSITE INDEX 

DIVISION INDEX INDEX VARIANCE 

032 FLUVANNA 0.3867 0.3924 0.0057 

EXCEPTIONS: 

*Please note the following exceptions to the standard composite index calculation as specified in the appropriation act (see 

actual appropriation act language under the tab labeled "Appropriation Act Language"): 

1) For those divisions in which three percent or more of the adjusted gross income is derived from individuals who are not 

residents of Virginia, the Department of Education shall compute the composite index for such localities by using adjusted 

gross income data which exclude nonresident income. School divisions are no longer required to submit a certification form 

requesting the exclusion of nonresident AGI. 

2) Any division with a calculated composite index that exceeds .8000 is considered as having an index of .8000; 

3) Under hold harmless provisions addressing the consolidation of school divisions contained in the appropriation act and 

Section 15.2-1302, Code of Virginia, the composite index to be used for funding in the 2012-2014 biennium for the following 

division is: 

Alleghany County: .2423 (the index approved effective July 1, 2004); however, the 2012-2014 composite 

index for Alleghany County calculated based on the data elements from base-year 2009 is shown above as .2297. 

This lower composite index of .2297 will be used for Alleghany County. 

62

Appendix D 

Glossary of Terms 

This glossary includes definitions of terms used in this budget document and other terms as seem 

necessary for an understanding of financial accounting procedures for Fluvanna County Public Schools. 

Adequate Yearly Progress (AYP)-A measurement defined by the federal No Child Left Behind Act that allows 

the U.S. Department of Education to determine how every public school and school district in the country is 

performing academically according to results on standardized tests. 

Advanced Placement (AP) Program—An intensive program of college-level curricula and examinations that 

provides high school students with an opportunity to earn advanced placement, college credit, or both, at 

universities and colleges across the country. 

American Recovery and Reinvestment Act (ARRA)—Federal funding intended to mitigate the impact of the 

economic crisis. This funding comes with significant restrictions, reporting requirements, and audits. 

Appropriation—An authorization granted by a legislative body to make expenditures and to incur 

obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it 

may be expended. 

Appropriation Act—This is non-codified legislation passed by the Virginia General Assembly annually to 

provide for the operation of the state government and the distribution of funds to localities, school divisions, 

and regional bodies. 

Average Daily Membership (ADM)—The aggregate membership of a school division divided by the number 

of days school is in session. ADM is a factor in the state funding formula. 

Bond—Bonds for school purposes are either General Obligation Bonds or Virginia Public School Authority 

Bonds. 

Budget—A plan of financial operation embodying an estimate of proposed expenditures for a given period 

or purpose and the proposed financing sources. 

Capital Budget—A plan of proposed capital outlays and the means of financing them for the current fiscal 

period. 

Capital Improvement Plan—The five – year plan for County and Schools construction projects and 

acquisitions in excess of $20,000, such as school buses. 

Conference Committee—The General Assembly’s joint body established to resolve differences, if any, in the 

proposed budget originating in the House of Delegates and Senate. The membership consists of the House 

Appropriations Committee and Senate Finance Committee. 

Debt Service Fund—A fund established to account for the accumulation of resources for, and the payment 

of, general long-term debt principal and interest. In Fluvanna, the County pays Debt Service on capital 

acquisitions, but the School Division is currently paying for two Literary Fund Loan notes. 

Expenditures—Total charges incurred, whether paid or unpaid, for current costs. 

63

Appendix D 

FCPS—Fluvanna County Public Schools. 

Fiscal Period—Any period of time at which the entity determines its financial position and the results of its 

operations. FCPS has a fiscal year of July 1 to June 30. 

Fund Balance—The excess of assets of a fund over its liabilities and reserves. 

Local Composite Index (LCI)—The relative wealth index used by the state to equalize state aid to localities. 

Maintenance of Effort (MOE)—A requirement associated with expenditures for two areas of Federal funding, 

Title I and special education. Failure to maintain the required MOE established for these programs can result 

in loss of Federal funds. 

No Child Left Behind Act (NCLB) - Federal legislation that enacts the theories of standards-based education 

reform, which is based on the belief that setting high standards and establishing measurable goals can 

improve individual outcomes in education. The Act requires states to develop assessments in basic skills to be 

given to all students in certain grades, if those states are to receive federal funding for schools. 

Revenue—The income of a government agency from taxation and other sources. 

Self Insurance—A term often used to describe the retention by an entity of a risk of loss arising out of the 

ownership of property or from some other cause, instead of transferring that risk to an independent third 

party through the purchase of an insurance policy. It is sometimes accompanied by the setting aside of 

assets to fund any related losses. Most bodies using this methodology also carry a supplemental insurance 

policy to cover previously unforeseen catastrophic events. This supplemental insurance is much smaller in 

scope and cost than if fully insured. 

Standards of Learning (SOL)—Objectives that are designated by the Virginia Board of Education as the 

student outcomes that are to result from the programs in the school. These standards are designated for 

elementary, middle, and secondary school students. 

Standards of Quality (SOQ)—The General Assembly and the Board of Education determine the SOQ for 

public schools in Virginia, as prescribed by the Code of Virginia. These standards are periodically revised and 

specify that each school division shall maintain schools that meet those requirements for accreditation 

prescribed by the Board of Education. 

State Category—The broad expenditure categories for school divisions prescribed by the State Board of 

Education in accordance with the Code of Virginia. Current state categories are as follows: 

(i) 

(ii) 

(iii) 

(iv) 

(v) 

(vi) 

(vii) 

(viii) 

(ix) 

instruction, 

administration, attendance and health, 

pupil transportation, 

operation and maintenance, 

school food services and other noninstructional operations, 

facilities, 

debt and fund transfers, 

technology, and 

contingency reserves 

64

Appendix D 

Virginia Public School Authority (VPSA)—The purpose of the Virginia Public School Authority (the “Authority” 

or the “VPSA”) is to purchase local school bonds with any available funds including bonds issued by the 

Authority for such purpose. The bonds may be sold at public or private sale and for such price and on such 

terms as the Authority shall determine. 

Virginia Retirement System—Created by General Assembly legislation. All full – time school division 

employees are required to participate. Other terms associated with the Virginia Retirement System (VRS) 

are: 

(a) Retiree Health Care Credit (RHCC) - A dollar amount set by the General Assembly for each year 

of service applicable to employees covered under the “professional” or “teacher” rate of VRS. Individuals 

must have at least 15 – years of VRS service. The RHCC is added to the monthly retirement benefit for health 

insurance premiums paid for: (i) Individual health plans, (ii) Coverage as a dependent on a spouse’s plan, 

(iii) Employer-sponsored health plans such as the State Retiree Health Benefits Program, (iv) Medicare Part B, 

(v) Dental, vision and prescription drug plans such as Medicare Part D. 

(b) Group Life Insurance (GLI) – Provided through the VRS participation. 

65

School Board Adopted FY 2013 Budget - Fluvanna County Public ...

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