School Board Adopted FY 2013 Budget - Fluvanna County Public ...
School Board Adopted FY 2013 Budget - Fluvanna County Public ...
School Board Adopted FY 2013 Budget - Fluvanna County Public ...
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FLUVANNA COUNTY PUBLIC SCHOOLS<br />
SCHOOL BOARD ANNUAL BUDGET<br />
FISCAL YEAR <strong>2013</strong><br />
March 14, 2012
<strong>School</strong> <strong>Board</strong> Members<br />
Chairperson<br />
Ms. Camilla Washington, Columbia District<br />
Vice Chairperson<br />
Mr. William Hughes, Cunningham District<br />
Ms. Brenda Pace, Palmyra District<br />
Ms. Bertha Armstrong, Fork Union District<br />
Central Office Administrative Staff<br />
Superintendent<br />
Ms. Gena Keller<br />
Assistant Superintendent<br />
Mr. Chuck Winkler<br />
Director of Operations<br />
Mr. Thomas Patrick<br />
Director of Finance<br />
Mr. Ed Breslauer<br />
Director of Elementary Instruction<br />
Ms. Margaret Crawford<br />
Director of Secondary Instruction<br />
Ms. Brenda Gilliam<br />
Director of Student Services<br />
Ms. Karen Decker<br />
Director of Testing and Accountability<br />
Dr. Jamie Mathieson<br />
2
FLUVANNA COUNTY PUBLIC SCHOOLS<br />
CENTRAL ELEMENTARY SCHOOL – GRADES PK-2<br />
Ms. Amy Barnabei, Principal<br />
Ms. Jennifer Valentine, Assistant Principal<br />
CUNNINGHAM AND COLUMBIA ELEMENTARY SCHOOLS – GRADES K-2<br />
Ms. Sue Davies, Principal<br />
Ms. Janet Harper, Assistant Principal<br />
Carysbrook Elementary – GRADES 3 AND 4<br />
Mr. Don Stribling, Principal<br />
Ms. Yvonne Howdyshell, Assistant Principal<br />
FLUVANNA MIDDLE SCHOOL – GRADES 5-7<br />
Mr. Frank Leech, Principal<br />
Ms. Tonya Carter, Assistant Principal<br />
Mr. Clint Estes, Assistant Principal<br />
FLUVANNA COUNTY HIGH SCHOOL – GRADES 8-12<br />
Mr. James Barlow, Principal<br />
Ms. Margo Bruce, Assistant Principal<br />
Ms. Wanda Elliott, Assistant Principal<br />
Mr. Jason Lee, Assistant Principal<br />
3
Do not train children to learning by force and harshness, but direct<br />
them to it by what amuses their minds, so that you may be better able<br />
to discover with accuracy the peculiar bent of the genius of each.<br />
Plato<br />
4
March 14, 2012<br />
To:<br />
Members of the <strong>Fluvanna</strong> <strong>County</strong> <strong>Board</strong> of Supervisors<br />
From: Camilla Washington, <strong>Fluvanna</strong> <strong>County</strong> <strong>School</strong> <strong>Board</strong> Chair<br />
Re:<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s <strong>FY</strong> <strong>2013</strong> <strong>Budget</strong><br />
Education is the process by which individuals acquire general knowledge, develop<br />
reasoning and judgment to prepare oneself for life. This definition describes the<br />
foundation that we must provide to our children for growth and become contributing<br />
citizens in our community. It is my responsibility as a school board member to provide<br />
students with the tools they need to succeed. It is also my responsibility to ensure that<br />
we have qualified individuals in positions within our buildings that meet the needs of<br />
our students to foster learning.<br />
In the Summer of 2011, the <strong>Board</strong> developed four priorities that are directly linked to<br />
the way our division operates and how the <strong>FY</strong>13 budget document was created. Our<br />
first priority is to provide a quality education to all of our students. We believe that all<br />
children can learn and our task is to develop their success. Our administration and<br />
staff have reviewed programs and methods of learning to identify best practices that<br />
are imperative to assist our students. The second priority of our <strong>Board</strong> is to build a<br />
culture that is conducive to learning in a safe and nurturing environment. We must<br />
be supportive of our students at all times and provide guidance. We also must be<br />
sensitive to their needs, physically and emotionally in order for them to show growth.<br />
As we prepare to open our new high school, we envision the building as the central<br />
hub of learning for our youth and adult students. Our third priority is to foster<br />
relationships with our community. We understand that we cannot provide education<br />
without community support. The administrative staff has reached out to our local<br />
businesses and community members for assistance. We have worked with members of<br />
the <strong>Board</strong> of Supervisors to provide information that was used to develop our budget<br />
considerations. We also continue to collaborate and develop a relationship that is<br />
positive and proactive. Our board offered community meetings to hear from our<br />
constituents when planning for transition of schools. We are a visible and active,<br />
supportive voice in our buildings. We encourage our community to participate in our<br />
efforts as we inform them of our activities. Our final priority is to operate in an effective<br />
and efficient manner. As economic struggles continue, we are tasked to re-evaluate<br />
how we operate daily. The administration has re-structured positions, developed<br />
policies and procedures for accountability and continues to explore our vision of a<br />
seamless K-12 educational system. We have developed this budget to be transparent,<br />
precise and to demonstrate our needs as a school division. Our increase in funding<br />
request is one that allows us to transition our students into their grade designated<br />
buildings in the Fall 2012. It also reflects a reward to our staff who works diligently to<br />
provide a quality education. We continue to scrutinize funds in order to alleviate<br />
increased insurance costs. We ask that as you view this budget document, you would<br />
keep the above priorities in mind and join us in the vision that we have for <strong>Fluvanna</strong><br />
<strong>County</strong> <strong>Public</strong> <strong>School</strong>s. We are committed to providing an educational experience<br />
that will prepare our students for an ever-changing world that demands the best<br />
critical thinkers.<br />
5
FLUVANNA COUNTY PUBLIC SCHOOLS<br />
14455 JAMES MADISON HIGHWAY<br />
PALMYRA, VIRGINIA 22963<br />
OFFICE OF THE SUPERINTENDENT<br />
Phone: (434) 589 8208 Fax: (434) 589 2248<br />
March 7, 2012<br />
To:<br />
From:<br />
Re:<br />
Members of the <strong>Fluvanna</strong> <strong>County</strong> <strong>School</strong> <strong>Board</strong><br />
Gena C. Keller<br />
Superintendent’s Proposal for <strong>FY</strong> <strong>2013</strong> <strong>Budget</strong><br />
The sole purpose of our work as public educators and members of the <strong>School</strong> <strong>Board</strong> is to<br />
provide our students with the best educational opportunities possible. We are here to<br />
provide a foundation for our students in order that they have solid footing as they enter<br />
post-secondary education opportunities or move directly into the work force.<br />
Over the past few years, in response to the economic restraints, we have restructured our<br />
staff, scrutinized our spending patterns, streamlined our resources, frozen salaries, and<br />
organized a “collective K-12 budget planning model” in order to lessen the impact on<br />
services provided to our children. It remains a priority that we continue to meet the needs<br />
of our diverse population and assure adequate funding from our <strong>Board</strong> of Supervisors for<br />
the 2012-<strong>2013</strong> school year. The members of our <strong>School</strong> <strong>Board</strong> continue to bridge<br />
communication with their counterparts on the <strong>Board</strong> of Supervisors and this is integral to<br />
our success as a school division and as a community.<br />
I am grateful for the never-ending efforts of our administrative leadership team as well as<br />
our <strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong> employees who have offered their insights, suggestions,<br />
and rolled up their sleeves to make the best of the implications related to the economic<br />
distress. I am also truly grateful for the members of our <strong>School</strong> <strong>Board</strong>. Having a board that<br />
believes deeply in our public education system assures us that we can remain focused,<br />
accountable, and ultimately successful in meeting the needs of each and every child.<br />
Thank you for the opportunity to serve the community of <strong>Fluvanna</strong>.<br />
6
Table of Contents<br />
Mission………………………………………………………………………….…………………..…….… 8<br />
Vision………………………………………………………………………………………………..………. 8<br />
Information…………………………………………………………………………………………………. 9<br />
Average Daily Membership 2001 – 02 through <strong>2013</strong> – 14…………………………………………. 11<br />
Student Enrollment 2011 – 12……………………………………………….…………………………… 12<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s Points of Pride……………………………………………….……. 13<br />
Fiscal Year 2012 <strong>Budget</strong>ary and Program Scrutiny……………………….……………………….... 14<br />
Revenue…………………………………………………………………………….………………………. 15<br />
Fiscal Year <strong>2013</strong> <strong>Budget</strong>: Expenditures ……………………………………………………………….. 18<br />
Expenditures by Category – Summary………..………………………………………………………. 19<br />
Expenditures by Category – Detail of Changes……………………………………………………. 20<br />
Appendix A: Salary: Scales and Comparisons…………….………………………………………... 23<br />
Appendix B: Capital Improvement Plan………………...…………………………………...………. 32<br />
Appendix C: Composite Index of Local Ability to Pay..…………………………………...………. 59<br />
Appendix D: Glossary of Terms ……………………………………..……...……………………..…... 63<br />
7
MISSION<br />
The mission of <strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s is to provide quality education whereby all students<br />
acquire the skills, knowledge, and values necessary to develop into responsible and productive<br />
citizens of the 21 st century.<br />
VISION<br />
An educational partnership comprised of highly qualified educators, responsive learners, supportive<br />
parents, and a community dedicated to lifelong learning through responsibility and respect.<br />
Beliefs<br />
We believe that:<br />
Goals<br />
• Student, staff, parent, community, and business involvement are vital for a quality<br />
public education.<br />
• Safety and security are essential in providing a productive learning<br />
environment.<br />
• All individuals can learn.<br />
• Excellence is the cornerstone for teaching and learning, which provides an equal<br />
opportunity for all to achieve their highest potential.<br />
• Innovation and creative, responsible change are critical to continuous improvement.<br />
• Mutual respect and trust promote positive attitudes and cooperation.<br />
• Learning is a lifelong process.<br />
• To provide the highest quality education for each student while meeting and<br />
exceeding state and national standards.<br />
• To prepare each student for our high-tech changing world.<br />
• To employ and to sustain highly qualified staff for all positions within the school<br />
district.<br />
• To promote parental and community confidence by partnerships.<br />
FOUR STRATEGIC PRIORITIES<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s will:<br />
<br />
<br />
<br />
<br />
Provide a quality education to all of our students.<br />
Build a culture that is conducive to learning in a safe and nurturing environment.<br />
Foster relationships with our community.<br />
Operate in an effective and efficient manner.<br />
8
FLUVANNA COUNTY - VIRGINIA<br />
Founded in 1777, <strong>Fluvanna</strong> <strong>County</strong> is the fourth fastest growing community in the Commonwealth of Virginia.<br />
Yet, we pride ourselves in maintaining a rural, community-based atmosphere where neighbors care about one<br />
another. We are located just off of Interstate 64, approximately 20 miles east of Charlottesville, 60 miles west of<br />
Richmond, and approximately 100 miles south of Washington, D.C.<br />
FLUVANNA COUNTY PUBLIC SCHOOLS<br />
Our targeted student-teacher ratio is 22:1. We offer a variety of programs for our students, including special<br />
education, gifted and talented education, career and technical education, and alternative education. We<br />
invite our parents and community to partner with us in order to provide a comprehensive education for each<br />
and every child.<br />
Our Mission:<br />
The mission of <strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s is to provide quality education whereby all students acquire the<br />
skills, knowledge, and values necessary to develop into responsible and productive citizens of the 21 st century.<br />
Our Vision:<br />
An educational partnership comprised of highly qualified educators, responsive learners, supportive parents,<br />
and a community dedicated to lifelong learning through responsibility and respect.<br />
Four Strategic Priorities<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s will:<br />
Provide a quality education to all of our students.<br />
Build a culture that is conducive to learning in a safe and nurturing environment.<br />
Foster relationships with our community.<br />
Operate in an effective and efficient manner.<br />
Administrative Staff<br />
Ms. Gena Keller, Superintendent<br />
Mr. Chuck Winkler, Assistant Superintendent<br />
Mr. Tom Patrick, Director of Operations<br />
Mr. Ed Breslauer, Director of Finance<br />
Ms. Margaret Crawford, Director of Elementary Instruction<br />
Ms. Brenda Gilliam, Director of Secondary Instruction<br />
Ms. Karen Decker, Director of Student Services<br />
Dr. Jamie Mathieson, Director of Testing and Accountability<br />
<strong>School</strong> <strong>Board</strong> Members<br />
Ms. Camilla Washington,<br />
Chair, Columbia District<br />
Mr. William Hughes,<br />
Vice Chair, Cunningham District<br />
Ms. Bertha Armstrong,<br />
Fork Union District<br />
Ms. Brenda Pace,<br />
Palmyra District<br />
9
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s Demographics (as of January 2012)<br />
<strong>School</strong>s<br />
Students K-12<br />
Total <strong>School</strong>s= 5<br />
Elementary= 3<br />
Middle=1<br />
High=1<br />
Total Students=3802<br />
Central Elementary=1397<br />
Columbia Elementary=140<br />
Cunningham Elementary=256<br />
<strong>Fluvanna</strong> Middle=847<br />
<strong>Fluvanna</strong> <strong>County</strong> High=1161<br />
Student Demographics<br />
American Indian= less than 1%<br />
Asian= less than 1%<br />
Black= 16%<br />
White= 77%<br />
Hispanic= 4%<br />
Native Hawaiian= less than 1%<br />
2 or more= 3%<br />
Economically<br />
Disadvantaged= 28%<br />
Average Daily Attendance<br />
Elementary=95%<br />
Secondary= 95%<br />
*15 th Lowest Dropout Rate in the<br />
State<br />
Graduates<br />
2011 Graduates= 280<br />
Advanced Diplomas=151<br />
Standard Diplomas=110<br />
On-Time Graduation<br />
Rate=93.3%*<br />
*12 th Highest Graduation Rate<br />
in the State<br />
Scholarships= $677,944<br />
Attending 4-year College=42%<br />
Attending 2-year College=37.5%<br />
Continuing Education in Other<br />
Areas=2.5%<br />
Enlisting in Military=3%<br />
Entering Work Force=14%<br />
Other=1%<br />
Drop Out Rate=2.7%<br />
Employees<br />
Total=518<br />
Certified Staff= 327<br />
Highly Qualified=98.99%<br />
Hold Master’s Degree or<br />
Higher=48%<br />
Average Years of Experience=14<br />
Finance<br />
Operating <strong>Budget</strong>= $34,858,085<br />
<strong>Budget</strong>ed Per Pupil<br />
Expenditure=$9,249<br />
Average Teacher/Pupil Ratios<br />
Elementary=1:21<br />
Middle=1:24<br />
High=1:25<br />
Career and Technology Education<br />
(CTE)<br />
Total CTE Enrollment=802<br />
Percent of Students enrolled in CTE=<br />
56%<br />
CTE Completers= 48%<br />
CTE Program Offerings - Current<br />
Technical Drawing<br />
TV Production<br />
Teacher Cadet<br />
Leadership<br />
Pre-Engineering<br />
Business and Information Technology<br />
Carpentry<br />
<strong>FY</strong> 2012 <strong>Adopted</strong> Expenditure<br />
Category:<br />
Instruction=$26,806,222<br />
Administration, Attendance &<br />
Health=$1,239,091<br />
Transportation=$2,375,458<br />
Operations & Maintenance=<br />
$3,155,966<br />
Debt Service=$186,030<br />
Technology=$1,095,318<br />
Students Receiving Additional<br />
Services<br />
Special Education Students=519<br />
Gifted Students=299<br />
LEP Students=44<br />
Additional CTE Programs Planned<br />
for New High <strong>School</strong> opening in<br />
Fall 2012<br />
Culinary<br />
Cosmetology/Barbering<br />
Health Occupations<br />
<strong>FY</strong>12 <strong>Adopted</strong> <strong>Budget</strong> Revenue:<br />
State=$17,698,386<br />
Local=$13,950,000<br />
Federal $2,654,599<br />
Other Local:$555,100<br />
10
Average Daily Membership<br />
The principal source of state funds is received in the form of Basic Aid. This funding is provided by the<br />
state and is determined through a series of complex formulas. The distribution of Basic Aid is based on<br />
“Average Daily Membership” or ADM. The ADM is determined as of March 31 st of each school year.<br />
The chart below shows ADM for <strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s from school year 2001 – 02 through<br />
the March 2014 projection for the <strong>2013</strong> – 14 school year.<br />
11
Student Enrollment<br />
The chart below shows the number of students by school during the 2011 – 12 school year through<br />
January 2012.<br />
Developmentall 4<br />
year old Program<br />
Pre‐<strong>School</strong><br />
Handicapped SPED<br />
January 2012 Membership By<br />
<strong>School</strong>/Grade<br />
<strong>School</strong> K 1 2 3 4 5 6 7 8 9 10 11 12 Total % ATT<br />
Central Elementary 1 178 182 184 295 296 279 1414 95.47%<br />
Columbia Elementary 18 45 44 38 127 95.00%<br />
Cunningham Elementary 36 21 59 73 67 199 95.55%<br />
<strong>Fluvanna</strong> Middle <strong>School</strong> 282 279 294 855 95.25%<br />
<strong>Fluvanna</strong> High <strong>School</strong> 327 273 313 249 1162 94.11%<br />
Totals 54 22 282 299 289 295 296 279 282 279 294 327 273 313 249 3757<br />
Not in Totals<br />
Percent of<br />
Attendance<br />
95.08%<br />
12
FLUVANNA COUNTY PUBLIC SCHOOLS<br />
POINTS OF PRIDE<br />
2011 – 2012<br />
<strong>School</strong>s Closure on Tuesday, March 6, 2012 to give staff and students the opportunity to support the Boys’<br />
Basketball team<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>School</strong> <strong>Board</strong> Members Urge Congress to Make <strong>Public</strong> Education a Top Priority<br />
<strong>Fluvanna</strong> <strong>School</strong> <strong>Board</strong> takes Action on the Domino Plan<br />
26 <strong>Fluvanna</strong> <strong>County</strong> High <strong>School</strong> Students Recognized as AP Scholars<br />
<strong>Fluvanna</strong> <strong>County</strong> High <strong>School</strong> is Accepting Applications for the Paul W. Bragg Scholarship<br />
All <strong>Fluvanna</strong> <strong>School</strong>s Fully Accredited for 2011-2012<br />
<strong>School</strong> <strong>Board</strong> Appoints Administrative Team<br />
<strong>School</strong> <strong>Board</strong> Lobbies State Legislators<br />
<strong>Fluvanna</strong> <strong>School</strong> <strong>Board</strong> Names Grades 3 and 4 <strong>School</strong><br />
Change Order Issued for Treatment of New High <strong>School</strong>’s Drinking Water<br />
<strong>Fluvanna</strong> <strong>County</strong> High <strong>School</strong> Continues to Surpass the State and Nation on the Advanced Placement Test and<br />
Sees Significant Increase in Students Taking SAT<br />
Columbia Elementary <strong>School</strong> Students Donated Playground Equipment to Students in Louisa after the<br />
Earthquake<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s Evaluates Buildings after Earthquake and finds no Significant Damage<br />
<strong>Fluvanna</strong> Earns Highest On-Time Graduation Rate in Four Years and Surpasses State Averages<br />
Jackie Cook, <strong>Fluvanna</strong> <strong>County</strong> High <strong>School</strong> Senior, Named a Commended Student in the 2012 National Merit<br />
Scholarship Program<br />
<strong>Fluvanna</strong>’s Theatre Troupe Earned Third Place at Jefferson District Tournament for performing<br />
[How to Eat Like a Child (And Other Lessons in Not Being a Grownup)]<br />
<strong>Fluvanna</strong> Girl’s Cross Country Team Wins Jefferson District<br />
Williams Hughes appointed to <strong>School</strong> <strong>Board</strong> in October 2011<br />
13
On – Going <strong>Budget</strong>ary and Program Scrutiny<br />
The ongoing challenging economy requires that rigorous scrutiny of the budget be the norm.<br />
Programs continue to be reviewed with consideration for continuation or alteration. The following programs<br />
have been examined during Fiscal Year 2012.<br />
Program<br />
Division Vehicle Fleet<br />
Professional Development<br />
Staff (1)<br />
Outcome<br />
Reported to <strong>School</strong> <strong>Board</strong> November 9, 2011. Revised<br />
employee eligibility for assignment and use of division<br />
vehicles.<br />
Continued to minimize employee travel, using on – site<br />
webinars to the maximum extent possible.<br />
Staff Restructuring has been made part of basic business –<br />
follow the child, move staff to classrooms.<br />
Staff (2)<br />
Review and adjust employee’s contract length.<br />
Pre - <strong>School</strong><br />
Program is funded primarily through federal and State grants –<br />
pay local match of $95,128 to receive $150,872.<br />
Alternative Education<br />
Property Insurance (1)<br />
Property Insurance (2)<br />
Legal Services<br />
Adult Literacy<br />
Field Trips<br />
Athletics: Student "Pay - to -<br />
Participate"<br />
Early Retirement Incentive Program<br />
(ERIP)<br />
SOL test results continue to show student improvement and<br />
return to traditional classroom.<br />
Eliminated duplicate coverage from more expensive, less<br />
robust State program.<br />
Aggressively pursuing claims and associated funds<br />
appropriation.<br />
After extended review, switched to a retainer agreement<br />
starting January 1, 2012.<br />
Approximate local cost is $90,000 – balance reimbursed/paid<br />
for by regional groups and grants.<br />
Have limited number and length.<br />
Continue with students paying $60 to participate in VHSL<br />
activities. Routinely students participate in a variety of<br />
fundraising activities to offset this cost.<br />
Continue to review options to restructure for <strong>FY</strong> <strong>2013</strong>. Instituted<br />
Extended Service Program opportunities in <strong>FY</strong> 2012.<br />
Governor's <strong>School</strong><br />
Examining how other fiscal agents operate.<br />
14
Revenue<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s receives funding from three primary sources: state, federal, and local. The<br />
school division receives other relatively small amounts of revenue from a number of sources that include, but<br />
are not limited to: grants from local and regional organizations, insurance claim reimbursements, leasing of<br />
real property and broadband spectrum. The two charts below show the funding budgeted for Fiscal Year<br />
2012 and projected for Fiscal Year <strong>2013</strong>.<br />
Fiscal Year 2012 Revenues by Source<br />
Fiscal Year <strong>2013</strong> Projected Revenues by Source<br />
15
State Revenue:<br />
Most state funding is allocated through the Local Composite Index (LCI). This is a formula set out in<br />
the Virginia General Assembly’s annual appropriations act that measures a locality’s ability to pay for its<br />
schools based on population, school enrollment, and factors such as True Value of Property, Adjusted Gross<br />
Income, and General Sales and Use Taxes. A description of the LCI and specific information used to<br />
calculate it are contained in Appendix C. <strong>Fluvanna</strong>’s LCI for the 2012 – 2014 biennium is 0.3924, which<br />
means that <strong>Fluvanna</strong> is responsible for 39.24% of the state – calculated costs of educating its children and<br />
the state share is 60.76%.<br />
Based on Governor’s Introduced <strong>Budget</strong> of December 19, 2011, <strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s will<br />
receive $18,451,976 from the state in Fiscal Year <strong>2013</strong>. This is $753,590 more than projected and budgeted<br />
for Fiscal Year 2012.<br />
The following chart shows the funding received from the state from Fiscal Year 2007 through the<br />
projection for Fiscal Year 2014.<br />
Note: For the chart above, the Fiscal Years 2012 – 14 Revenue projections are based on state projected<br />
ADM.<br />
16
Federal Revenue:<br />
Federal funds are received for various entitlement programs and specific grants. It must be<br />
expended in accordance with the entitlement or grant-specific directives. Federal revenue for Fiscal Year<br />
<strong>2013</strong> is projected to be $757,590 less than <strong>FY</strong> 2012.<br />
Local Revenue:<br />
The amount of additional <strong>County</strong> funding requested in the Superintendent’s Proposed <strong>Budget</strong> is<br />
$1,389,027 more than <strong>FY</strong> 2012, for a total of $36,247,112.<br />
17
Fiscal Year <strong>2013</strong> <strong>Budget</strong>: Expenditures<br />
The following table shows the major cost elements in Fiscal Year <strong>2013</strong> above the initial appropriation<br />
adopted by the <strong>Fluvanna</strong> <strong>County</strong> <strong>Board</strong> of Supervisors for Fiscal Year 2012.<br />
<strong>Budget</strong> Base – <strong>FY</strong> 2012 initial<br />
budget appropriation from <strong>Board</strong><br />
of Supervisors<br />
Facilities Transition – Option 3:<br />
open new High <strong>School</strong>, re – align<br />
other sites<br />
Additional State funds as<br />
contained in the Governor’s<br />
Introduced <strong>Budget</strong><br />
Staff Quality of Life - Salary<br />
Supplement<br />
VRS additional cost for positions<br />
not funded by State<br />
Funding for Transportation,<br />
Operations, and Technology<br />
$34,858,085<br />
$789,251<br />
-$753,590<br />
$452,431<br />
$887,652<br />
$230,552<br />
Restructure staffing -$454,270<br />
Health Insurance: 5% increase $237,000<br />
Total Funding requested for <strong>FY</strong> <strong>2013</strong> $36,247,112<br />
Additional Local Funding Needed $1,389,027<br />
18
Expenditures<br />
The following table shows the appropriated amounts for the state budget categories that are<br />
specified in the Code of Virginia, § 22.1 – 115 and as proposed for <strong>FY</strong> <strong>2013</strong>.<br />
<strong>FY</strong> 2010 BOS<br />
<strong>Adopted</strong><br />
<strong>FY</strong> 2011 BOS<br />
<strong>Adopted</strong><br />
<strong>FY</strong> 2012 BOS<br />
<strong>Adopted</strong><br />
<strong>FY</strong> <strong>2013</strong><br />
Superintendent<br />
Proposed (rev<br />
3/8/2012)<br />
Instruction 29,944,576 26,266,771 26,806,222 27,457,080<br />
Administration,<br />
Attendance and<br />
Health<br />
1,298,867 1,272,766 1,239,091 1,280,779<br />
Pupil Transportation 2,544,688 2,556,451 2,375,458 2,438,981<br />
Operation and<br />
Maintenance<br />
Debt and Fund<br />
Transfers<br />
3,144,628 3,103,549 3,155,966 3,669,674<br />
213,888 206,935 186,030 172,372<br />
Technology 1,226,508 1,062,574 1,095,318 1,228,227<br />
Total 38,373,155 34,469,046 34,858,085 36,247,112<br />
Note: The <strong>School</strong> Division is paying debt service on one Literary Fund Loan that will be paid off in July 2012.<br />
The following table shows the per pupil expenditure for nine local school divisions using the most current<br />
information (<strong>FY</strong> 2010) available from the Virginia Department of Education.<br />
Per Pupil<br />
<strong>School</strong> Division Expenditure<br />
Albemarle 12,572<br />
Buckingham 11,318<br />
Charlottesville 16,141<br />
<strong>Fluvanna</strong> 10,030<br />
Goochland 11,037<br />
Greene 9,901<br />
Louisa 10,162<br />
Nelson 11,698<br />
Orange 8,764<br />
19
Changes in Expenditures <strong>FY</strong> 2012 to <strong>FY</strong> <strong>2013</strong><br />
The following shows detail information for the changes in expenditures for each of the six (6) State<br />
categories shown in the table on page 18 above.<br />
Instruction<br />
26,806,222 <strong>FY</strong> 2012 BOS ADOPTED<br />
80,000 cost of office staff (2) at Carysbrook Elementary.<br />
64,000 salary<br />
16,000 benefits<br />
80,000 Total - Instruction: Carysbrook Office of the Principal<br />
20,000 cost to convert an assist. principal to a principal for Carysbrook Elementary.<br />
15,000 salary<br />
5,000 benefits<br />
20,000 Total - Instruction: Carysbrook Office of the Principal<br />
150,000 3 CTE teachers at FCHS<br />
112,500 salary<br />
37,500 benefits<br />
150,000 Total - Instruction: FCHS<br />
120,000 4 additional custodians at FCHS<br />
90,000 salary<br />
30,000 benefits<br />
120,000 Total - Instruction: FCHS<br />
45,000 CTE Program start - up costs -> 3 @ $15,000<br />
379,159 2% staff supplement<br />
352,215 pay<br />
26,944 fica<br />
379,159 Total<br />
743,896 VRS increase, employer pays employee share<br />
198,618 Health insurance increase at 5%<br />
-631,546 general funding increase from Governor's Proposed <strong>Budget</strong><br />
-454,270 restructuring savings<br />
650,858 total net change from <strong>FY</strong> 2012<br />
27,457,080 <strong>FY</strong> <strong>2013</strong> Superintendent Proposed<br />
Administration, Attendance and Health<br />
1,239,091 <strong>FY</strong> 2012 BOS ADOPTED<br />
15,399 2% staff supplement<br />
14,305 pay<br />
1,094 fica<br />
15,399 Total<br />
30,212 VRS increase, employer pays employee share<br />
13,659 Division - level restructuring<br />
8,067 Health insurance increase at 5%<br />
-25,649 general funding increase from Governor's Proposed <strong>Budget</strong><br />
41,688 total net change from <strong>FY</strong> 2012<br />
1,280,779 <strong>FY</strong> <strong>2013</strong> Superintendent Proposed<br />
20
Pupil Transportation<br />
2,375,458 <strong>FY</strong> 2012 BOS ADOPTED<br />
18,200 Transportation needs<br />
24,901 2% staff supplement<br />
23,131 pay<br />
1,770 fica<br />
24,901 Total<br />
48,854 VRS increase, employer pays employee share<br />
13,044 Health insurance increase at 5%<br />
-41,476 general funding increase from Governor's Proposed <strong>Budget</strong><br />
63,523 total net change from <strong>FY</strong> 2012<br />
2,438,981 <strong>FY</strong> <strong>2013</strong> Superintendent Proposed<br />
Operation and Maintenance<br />
3,155,966 <strong>FY</strong> 2012 BOS ADOPTED<br />
30,000 1 additional maintenance worker due to FCHS<br />
22,500 salary<br />
7,500 benefits<br />
30,000 Total - Operations<br />
50,000 Insurance on new FCHS<br />
420,000 utilities for new FCHS<br />
80,000 teardown/removal of 31 leased modular units<br />
-205,749 recouping of funds from modular leases/utilities<br />
100,352 materials/equipment<br />
21,484 2% staff supplement<br />
19,958 pay<br />
1,527 fica<br />
21,484 Total<br />
42,152 VRS increase, employer pays employee share<br />
11,254 Health insurance increase at 5%<br />
-35,785 general funding increase from Governor's Proposed <strong>Budget</strong><br />
513,708 total net change from <strong>FY</strong> 2012<br />
3,669,674 <strong>FY</strong> <strong>2013</strong> Superintendent Proposed<br />
21
Debt and Fund Transfers<br />
186,030 <strong>FY</strong> 2012 BOS ADOPTED<br />
-13,658 Reduction in outstanding balance due on Literary Loan; last payment to<br />
be made in July 2012.<br />
-13,658 total net change from <strong>FY</strong> 2012<br />
172,372 <strong>FY</strong> <strong>2013</strong> Superintendent Proposed<br />
Technology<br />
1,095,318 <strong>FY</strong> 2012 BOS ADOPTED<br />
112,000 Technology materials<br />
11,487 2% staff supplement<br />
10,671 pay<br />
816 fica<br />
11,487 Total<br />
22,538 VRS increase, employer pays employee share<br />
6,018 Health insurance increase at 5%<br />
-19,134 general funding increase from Governor's Proposed <strong>Budget</strong><br />
132,909 total net change from <strong>FY</strong> 2012<br />
1,228,227 <strong>FY</strong> <strong>2013</strong> Superintendent Proposed<br />
22
Appendix A<br />
Salary: Scales and Comparisons<br />
The following pages contain a comparison of teacher salary scales for <strong>FY</strong> 2012, summary<br />
demographic information on the divisions represented in the comparison, a brief summary of salary actions<br />
from <strong>FY</strong> 2002 through <strong>FY</strong> 2012 for school division employees, salary scales used in support of the<br />
Superintendent’s Proposed Fiscal Year <strong>2013</strong> <strong>Budget</strong>.<br />
23
Appendix A<br />
Comparisons<br />
A comparison of <strong>FY</strong> 2012 Teacher salary scales for nine (9) area school divisions (Albemarle,<br />
Buckingham, Charlottesville, <strong>Fluvanna</strong>, Goochland, Greene, Louisa, Nelson, and Orange) are included in<br />
Appendix A for information purposes.<br />
The following table contains summary information on the school divisions included in the salary scale<br />
comparison for <strong>FY</strong> 2012.<br />
<strong>School</strong> Division<br />
Membership (Fall<br />
2011)<br />
Region 2010-12<br />
Composite Index<br />
2012-14<br />
Composite Index<br />
Albemarle 13,104 5 - Valley 0.6872 0.6502<br />
Buckingham 2,059 8 - Southside 0.2738 0.3104<br />
Charlottesville 4,175 5 - Valley 0.6560 0.6861<br />
<strong>Fluvanna</strong> 3,800 5 - Valley 0.3867 0.3924<br />
Goochland 2,399 1 - Central Virginia 0.8000 0.8000<br />
Greene 3,014 5 - Valley 0.3500 0.3724<br />
Louisa 4,706 5 - Valley 0.5392 0.5659<br />
Nelson 1,983 5 - Valley 0.5734 0.5928<br />
Orange 5,239 4 - Northern Virginia 0.4257 0.3842<br />
24
Appendix A<br />
<strong>FY</strong> 2012 Teacher Salary Scales Compared<br />
2011-12 Albemarle Buckingham Charlottesville Goochland Greene Louisa Nelson Orange <strong>Fluvanna</strong><br />
Minimum $40,839 $36,956 $41,546 $38,900 $39,030 $40,370 $39,643 $37,094 $40,047<br />
5 Years $43,943 $36,956 $44,143 $39,695 $40,401 $40,979 $39,643 $38,284 $40,047<br />
10 Years $47,047 $38,242 $47,718 $42,180 $42,462 $43,267 $41,029 $40,513 $44,332<br />
15 Years $50,958 $39,849 $51,634 $43,874 $44,628 $46,566 $42,416 $42,582 $48,075<br />
20 Years $54,869 $41,777 $55,488 $45,867 $46,904 $50,957 $43,802 $44,757 $54,943<br />
25 Years $58,596 $50,989 $58,985 $50,851 $49,297 $55,613 $47,129 $49,635 $57,397<br />
30 Years* $62,324 $53,560 $62,875 $55,660 $51,812 $60,091 $54,891 $53,473 $59,853<br />
* Charlottesville scale only goes to 29 years<br />
25
Appendix A<br />
The following shows compensation adjustments for <strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s employees<br />
during the period <strong>FY</strong> 2002 (2001 – 2002) through <strong>FY</strong> 2012 (2011 – 2012).<br />
Compensation Actions <strong>FY</strong> 2002 (2001 - 02) through <strong>FY</strong> 2012 (2011 - 12)<br />
Fiscal Year<br />
Salary action(s)<br />
2001-2002 6.4% Increase plus step<br />
2002-2003 3.7% Increase plus step<br />
2003-2004 4.1% Increase plus step<br />
2004-2005 4% Increase plus step<br />
2005-2006 6% Increase plus step<br />
2006-2007 5.5% Increase plus step<br />
2007-2008 3% Increase plus step<br />
2008-2009 4% Increase plus step<br />
2009-2010 Salaries Frozen – no increase/no step increase<br />
2010-2011 Salaries cut based on four tiers – salaries reduced and no step increase<br />
● ≤ $25,000 no reduction to salary<br />
● ≥$25,001 and ≤ $40,000 2% reduction to salary<br />
● ≥$40,001 and ≤ $70,000 3.5% reduction to salary<br />
● ≥$70,001 4.5% reduction to salary<br />
NOTE: The reductions were imposed with the limitation that no employee's<br />
salary would be lowered below the bottom dollar amount for that<br />
particular tier.<br />
2011-2012 Salaries Frozen at reduced <strong>FY</strong> 2011 level – no increase/no step increase<br />
Notes:<br />
(1) For 2010 - 2011, in addition to the salary reductions, employees with health insurance<br />
through the <strong>School</strong>s had to pay the 9% increase in premiums.<br />
(2) For 2010 - 2011, employees that received a salary reduction were paid a one - time<br />
supplemental payment from Federal Ed Jobs funds to offset that amount of the reduction<br />
in December 2010.<br />
(3) For 2010 - 2011, all eligible employees were paid a $275 one - time supplement<br />
from Federal Ed Jobs funds in December 2010.<br />
26
Appendix A<br />
TEACHER'S SALARY SCALE<br />
2012-<strong>2013</strong> SCHOOL YEAR<br />
STEP/<br />
YRS. B.A. B.A. B.A. M.A. M.A. M.A. PHD<br />
EXP. 10 Mo. 10.5 Mo. 11 Mo. 10 Mo. 10.5 Mo. 11 Mo. 10 Mo.<br />
0-6 40,047.00 42,050.00 44,051.00 | 42,197.00 44,200.00 46,201.00 | 44,347.00<br />
| |<br />
7-9 43,491.00 45,666.00 47,841.00 | 45,641.00 47,816.00 49,991.00 | 47,791.00<br />
| |<br />
10-12 44,332.00 46,549.00 48,764.00 | 46,482.00 48,699.00 50,914.00 | 48,632.00<br />
| |<br />
13-15 46,014.00 48,317.00 50,616.00 | 48,164.00 50,467.00 52,766.00 | 50,314.00<br />
| |<br />
16-18 48,075.00 50,480.00 52,882.00 | 50,225.00 52,630.00 55,032.00 | 52,375.00<br />
| |<br />
19-21 54,943.00 57,688.00 60,437.00 | 57,093.00 59,838.00 62,587.00 | 59,243.00<br />
| |<br />
22-26 57,397.00 60,265.00 63,135.00 | 59,547.00 62,415.00 65,285.00 | 61,697.00<br />
| |<br />
27-31 59,853.00 62,845.00 65,836.00 | 62,003.00 64,995.00 67,986.00 | 64,153.00<br />
| |<br />
32 OVER 62,305.00 65,421.00 70,001.00 | 64,455.00 67,571.00 72,151.00 | 66,605.00<br />
27
Appendix A<br />
BUS DRIVER'S SALARY SCALE<br />
2012-<strong>2013</strong> SCHOOL YEAR<br />
STEP/<br />
ANNUAL<br />
YRS. EXP. SALARY DAILY RATE<br />
0-4 12,302.00 67.97<br />
5 12,594.00 69.58<br />
6 13,137.00 72.58<br />
7-8 13,549.00 74.86<br />
9-12 13,723.00 75.82<br />
13-15 14,058.00 77.67<br />
16-17 14,496.00 80.09<br />
18-20 14,633.00 80.85<br />
21-22 14,856.00 82.08<br />
23-27 15,218.00 84.08<br />
28+ 15,434.00 85.27<br />
28
Appendix A<br />
TEACHER AIDE'S SALARY SCALE<br />
2012-<strong>2013</strong> SCHOOL YEAR<br />
STEP/<br />
YRS. EXP.<br />
0-4 15,142.00<br />
5-6 15,899.00<br />
7 16,767.00<br />
8 17,737.00<br />
9 18,622.00<br />
10 19,479.00<br />
11 19,804.00<br />
12 20,135.00<br />
13 20,466.00<br />
14 20,796.00<br />
15 21,121.00<br />
16 21,453.00<br />
17 21,782.00<br />
18-21 22,667.00<br />
22-25 23,365.00<br />
26-29 24,299.00<br />
30 & OVER 25,001.00<br />
29
Appendix A<br />
CUSTODIAN'S SALARY SCALE<br />
2012-<strong>2013</strong> SCHOOL YEAR<br />
STEP/<br />
YRS. 12 Month 10 Month<br />
EXP. CUSTODIANS CUSTODIANS<br />
0-4 21,829.00 18,191.00<br />
5 23,461.00 19,551.00<br />
6 24,571.00 20,476.00<br />
7 25,283.00 21,499.00<br />
8 25,630.00 21,794.00<br />
9 25,763.00 21,909.00<br />
10 25,871.00 21,999.00<br />
11 27,097.00 23,042.00<br />
12 27,247.00 23,168.00<br />
13 27,375.00 23,279.00<br />
14 27,478.00 23,368.00<br />
15 27,580.00 23,453.00<br />
16 27,801.00 23,642.00<br />
17 28,286.00 24,055.00<br />
18-22 28,579.00 24,302.00<br />
23+ 29,496.00 25,001.00<br />
30
Appendix A<br />
SCHOOL SECRETARY'S SALARY SCALE<br />
2012-<strong>2013</strong> SCHOOL YEAR<br />
11 MONTHS 12 MONTHS<br />
220 DAYS 260 DAYS<br />
STEP/<br />
STEP/<br />
YRS. EXP. SALARY YRS. EXP. SALARY<br />
0-4 23,374.00 0-4 25,001.00<br />
5-6 24,546.00 5-6 26,242.00<br />
7 25,001.00 7 27,039.00<br />
8 26,029.00 8 28,396.00<br />
9 26,462.00 9 28,868.00<br />
10 26,897.00 10 29,342.00<br />
11 27,331.00 11 29,815.00<br />
12 27,729.00 12 30,251.00<br />
13 28,197.00 13 30,759.00<br />
14 28,631.00 14 31,233.00<br />
15 29,247.00 15 31,906.00<br />
16 29,714.00 16 32,415.00<br />
17 31,129.00 17 33,956.00<br />
18 32,202.00 18 35,129.00<br />
19 33,071.00 19 36,078.00<br />
20 33,940.00 20 37,026.00<br />
21 34,859.00 21 38,028.00<br />
22 35,784.00 22 39,036.00<br />
23-25 36,911.00 23-25 40,001.00<br />
26-30 38,963.00 26-30 41,855.00<br />
31-35 40,001.00 31-35 42,294.00<br />
36+ 40,001.00 36+ 43,405.00<br />
31
Appendix B<br />
Capital Improvement Plan<br />
The <strong>Fluvanna</strong> <strong>County</strong> <strong>School</strong> <strong>Board</strong> develops capital project needs through the Capital<br />
Improvements Plan (CIP). Items identified are submitted to the <strong>Fluvanna</strong> <strong>County</strong> <strong>Board</strong> of Supervisors via the<br />
<strong>Fluvanna</strong> <strong>County</strong> Planning Commission. The items can be high cost items such as school buses, capital<br />
repair and maintenance projects such a roof replacements or waste water treatment plant maintenance, or<br />
capital construction projects such a building renovations and new construction.<br />
The following pages contain copies of the CIP requests submitted in September 2011 for inclusion in<br />
the <strong>County</strong>’s Capital Improvement Plan. They cover the period from <strong>FY</strong> 2012 through <strong>FY</strong> 2017.<br />
Project Fiscal Year Amount<br />
High <strong>School</strong>/Central Elementary<br />
Wastewater Treatment Plant Phase I <strong>FY</strong> 2012 $100,000<br />
Convert Existing Middle <strong>School</strong> to Upper<br />
Elementary <strong>FY</strong> <strong>2013</strong> $685,067<br />
High <strong>School</strong>/Central Elementary<br />
Wastewater Treatment Plant Phase II <strong>FY</strong> <strong>2013</strong> $60,000<br />
Middle <strong>School</strong> Wastewater Treatment<br />
Plant <strong>FY</strong> <strong>2013</strong> $250,000<br />
<strong>School</strong> Buses (4) <strong>FY</strong> <strong>2013</strong> $300,000<br />
Current High <strong>School</strong> Gym & Locker Rooms <strong>FY</strong> 2014 $1,354,486<br />
Current High <strong>School</strong> HVAC <strong>FY</strong> 2014 $2,580,174<br />
<strong>School</strong> Buses (4) <strong>FY</strong> 2014 $300,000<br />
Abrams Building Renovation <strong>FY</strong> 2015 $2,800,000<br />
Abrams Gym HVAC <strong>FY</strong> 2015 $483,991<br />
<strong>School</strong> Buses (4) <strong>FY</strong> 2015 $300,000<br />
<strong>School</strong> Buses (4) <strong>FY</strong> 2016 $300,000<br />
<strong>School</strong> Buses (4) <strong>FY</strong> 2017 $300,000<br />
<strong>FY</strong> 2012 subtotal $100,000<br />
<strong>FY</strong> <strong>2013</strong> subtotal $1,295,067<br />
<strong>FY</strong> 2014 subtotal $4,234,660<br />
<strong>FY</strong> 2015 subtotal $3,583,991<br />
<strong>FY</strong> 2016 subtotal $300,000<br />
<strong>FY</strong> 2017 subtotal $300,000<br />
Total for CIP $9,813,718<br />
32
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
High <strong>School</strong>/Central Elementary Wastewater Treatment Plant Phase I<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 1 of 1<br />
Select Cateogry:<br />
_x__ <strong>FY</strong>12 Proj- add'l funding.<br />
___Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The waste water treatment plant at the old high school handles the sewage for the old high school, the Abrams<br />
building and Central Elementary <strong>School</strong>. It is currently over capacity and we are required by the Commonwealth to upgrade it immediately. The most cost effective<br />
solution consists of placing a ten thousand gallon holding tank before the main tank to act as a buffer during the day to allow the main system to “catch up” over night<br />
when the buildings are not releasing effluent. Year to date we have accrued approximately $6,000.00 in fines from DEQ due to exceeding discharge limits defined by<br />
our permit. Additional fines could be forthcoming if improvements are not made.<br />
Although we are already well in to the 2011-2012 budget year, this expenditure is both substantial and an immediate requirement, so we are recommending that the<br />
current capital budget be modified to include it.<br />
Revenues<br />
(all figures in $)<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $100,000 $0 $100,000<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $100,000 $0 $0 $0 $0 $0 $0 $100,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
33
Appendix B<br />
Project Title:<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
High <strong>School</strong>/Central Elementary Wastewater Treatment Plant Phase I<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Item 2, replacements or capital repairs, of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
34
Appendix B<br />
Project Title:<br />
Agency:<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
Convert Existing Middle <strong>School</strong> To Upper Elementary <strong>School</strong><br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 1 of 4<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The original estimate for this conversion was $2,315,000. The recent Facilities Study estimate is $4,627,084. The<br />
big difference is in the installation of a new HVAC system. As the existing system is less than ten years old and is working fine according to the administration, we<br />
don’t feel that there is a need to replace it at this time. The recommended cost is the result of removing the HVAC and site work portions from the facilities study. This<br />
leaves in all of the recommended changes to convert the building to an upper elementary school, which include:<br />
• Renovate shop area into admin office & educational space<br />
• Convert 3 science labs to classrooms.<br />
• Renovate life skills / kitchen area into classrooms.<br />
• New marker / chalkboards.<br />
• Refurbish music room<br />
• ADA improvements / Toilet upgrades<br />
Revenues<br />
(all figures in $)<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $685,067 $685,067 $685,067<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $0 $685,067 $0 $0 $0 $0 $685,067 $685,067<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
35
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
Convert Existing Middle <strong>School</strong> To Upper Elementary <strong>School</strong><br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Item 4 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
36
Appendix B<br />
Project Title:<br />
Agency:<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
High <strong>School</strong>/Central Wastewater Treatment Plant Phase II<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 1A of 3<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
___Existing <strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: This is the second part of the repair to the HS treatment plant. It consists of draining, cleaning and coating the main<br />
tank to gain another ten years of lifetime from the system. In this manner, we will be able to have a measured examination of the long term options of a total<br />
replacement of the system or the possibility of tying into the county system. This part has been separated from the previous section because it needs to be done when<br />
the system can be pulled out of operation. The work is best accomplished next summer which allows us to factor it into the 2012 budget year.<br />
_x__New Project -<strong>FY</strong><strong>2013</strong>-<br />
2017<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $60,000 $60,000 $60,000<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $0 $60,000 $0 $0 $0 $0 $60,000 $60,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
37
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
High <strong>School</strong>/Central Wastewater Treatment Plant Phase II<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request is related to Chapter 11, Goal 4, Item 2, replacement or capital repairs of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
38
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
Middle <strong>School</strong> Wastewater Treatment Plant<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 1B of 3<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
___Existing <strong>FY</strong><strong>2013</strong>-2017<br />
_x__New Project -<strong>FY</strong><strong>2013</strong>-<br />
2017<br />
Project Description, Justification & Location: The waste treatment plant at the current middle school is twenty years old and has an expected life of twenty to<br />
twenty-five years. This plant handles not only the middle school but also the Carysbrook complex which is run by the county.<br />
The recently completed facilities study recommended a high priority on the replacement of this plant as it is not only showing wear but has indications of an impending<br />
tank failure. As the failure of the tank would cause the immediate loss of wastewater handling at both the middle school and the Carysbrook facility we recommend the<br />
boards take immediate steps to replace this plant.<br />
Revenues<br />
(all figures in $)<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $250,000 $250,000 $250,000<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $0 $250,000 $0 $0 $0 $0 $250,000 $250,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
39
Appendix B<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
Project Title:<br />
Midddle <strong>School</strong> Wastewater Treatment Plant<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request is related to Chapter 11, Goal 4, Item 2, replacement or capital repairs of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
40
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
<strong>School</strong> Buses<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 3 of 3<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The Governor of Virginia and the Virginia Dept. of Education recommend a 15-year replacement cycle for school<br />
buses in the Commonwealth of Virginia. <strong>Fluvanna</strong> currently has 41 buses that are fifteen or more years old. Ten of these are over twenty years old and ten are nineteen<br />
years old.<br />
We recommend that we start immediately replacing the oldest of these buses at the rate of four/year. This will not get us caught up but will get us started on a<br />
maintainable cycle that can be adjusted as the bus needs change over the ensuing years.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $0 $0<br />
Equipment $300,000 $300,000 $300,000<br />
Other - Specify type $0 $0<br />
Totals $0 $300,000 $0 $0 $0 $0 $300,000 $300,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
41
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
<strong>School</strong> Buses<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Item 1 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
42
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
Current High <strong>School</strong> Gym & Locker Rooms<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 3 of 4<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: Renovation will provide new public restroom fixtures, stalls with doors and finishes, and repair to lockers for the<br />
girls’ and boys’ locker rooms. The locker rooms will be refurbished to bring them up to a save and useable space for middle school gym and team uses. New shower<br />
and restroom fixtures will be installed and the gym flooring will be refinished.<br />
The scope of this work would include complete interior and systems (HVAC and electrical) demolition and replacement as well as reconfiguration of space to provide<br />
appropriate accessibility and function. New plumbing will be provided to meet current needs.<br />
The cost of this was calculated by taking the $1,649,357 figure from the Facilities study and removing the full locker replacement, new bleachers and athletic<br />
equipment replacement. We are then slightly above the original estimate of $1,150,000 in the Domino Plan.<br />
Revenues<br />
(all figures in $)<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
Construction<br />
$1,354,486<br />
$0 $0<br />
$0 $0<br />
$1,354,486 $1,354,486<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $1,354,486 $0 $0 $0 $1,354,486 $1,354,486<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
43
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
Current High <strong>School</strong> Gym & Locker Rooms<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Items 2 and 3 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
44
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Current High <strong>School</strong> HVAC<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 4 of 4<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The HVAC in the renovated space at the high school and the HVAC in the original building currently operate on two<br />
separate systems. The original HVAC was installed in 1976 to accommodate 800 students. The heating in the original building is provided by using hot water from<br />
three oil-fired water boilers. The three boilers are located in the mechanical equipment room. The boilers are also used to provide the majority of domestic hot water.<br />
Each boiler is sized to handle 35 percent of the heating load and to distribute heating water to coils throughout the building via two base-mounted centrifugal pumps.<br />
One pump is for duty service and one pump is for standby. The central cooling source for the original building has two air-cooled, outdoor package chillers located in a<br />
mechanical yard outside of the mechanical room. The chillers are sized for a diversified cooling load, and distribute chilled water to the air handler cooling coils via<br />
base-mounted pumps. The building distribution pump is outfitted with a variable frequency drive. Rooms in the original building have individual thermostats to control<br />
space temperature. Many of these thermostats are no longer in working order. Heating and ventilating units serve primarily shop-type areas that have a requirement for<br />
large amounts of outside air. The original equipment has a median service life of 20 years. This equipment is now 35 years old and is ready for replacement and<br />
merging with the HVAC system in the renovated space. There are eight rooftop units that are part of the 1976 system. Central heating appears to be in fair condition.<br />
All primary controls for the heating, ventilation, and air conditioning equipment is through a pneumatic control system. This type of control system has become<br />
outdated in recent years and most systems of this type have been replaced with direct digital control systems. The renovated space currently operates with a direct<br />
digital control system.<br />
The original estimate for this work was $3,415,000, the recent facilities study estimate is $2,999,638. We have removed an additional $118,000 from the base<br />
construction cost that was for replacement of light fixtures. Some of this might be needed if contractors find that bad ductwork requires additional demolition in some<br />
ceilings.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
Construction<br />
$2,580,174<br />
$0 $0<br />
$0 $0<br />
$2,580,174 $2,580,174<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $2,580,174 $0 $0 $0 $2,580,174 $2,580,174<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
45
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
Current High <strong>School</strong> HVAC<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Items 2 and 3 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations: HVAC systems consume, on average, 30% of electrical utilities costs. Replacing the current system should<br />
improve efficiency by 20%. The average utilities cost for this area of the current high school is currently $20,000 per month. 30% (average HVAC portion) would be $6,000.<br />
Improving efficiency by 20% should result in a savings of $1,200 per month.<br />
46
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
<strong>School</strong> Buses<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 2 of 4<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The Governor of Virginia and the Virginia Dept. of Education recommend a 15-year replacement cycle for school<br />
buses in the Commonwealth of Virginia. <strong>Fluvanna</strong> currently has 41 buses that are fifteen or more years old. Ten of these are over twenty years old and ten are nineteen<br />
years old.<br />
We recommend that we start immediately replacing the oldest of these buses at the rate of four/year. This will not get us caught up but will get us started on a<br />
maintainable cycle that can be adjusted as the bus needs change over the ensuing years.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $0 $0<br />
Equipment $300,000 $300,000 $300,000<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $300,000 $0 $0 $0 $300,000 $300,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
47
Appendix B<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
Project Title:<br />
<strong>School</strong> Buses<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
Additional Narrative Description or Special Explanations:<br />
48
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Abrams Building Renovation<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 3 of 3<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: Rationale: Renovation of this building could provide classroom and office space for the Adult Education and<br />
Alternative Education Programs currently housed at the <strong>School</strong> <strong>Board</strong> Office. Significant renovation would be required to comply with ADA requirements if these<br />
programs continue to be housed in the <strong>School</strong> <strong>Board</strong> Office building. The renovation will include the cost of asbestos abatement. The scope of proposed<br />
improvements is general in nature with a major focus on complete HVAC and electrical upgrades. The project would include a new roof and replacement flooring in<br />
classrooms. The cost would include basic architectural, civil, structural, mechanical, electrical, and plumbing engineering, and allowances for independent inspections.<br />
Surveys for boundary, topography, existing underground and concealed elements on the site will be completed.<br />
This is still the original cost estimate as we have not received an update.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $2,800,000 $2,800,000 $2,800,000<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $0 $2,800,000 $0 $0 $2,800,000 $2,800,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
49
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
Abrams Building Renovation<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Item 5 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
50
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
Abrams Gym HVAC<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 2 of 3<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: Rationale: The 12,000 square foot Abrams gym was built in the 1960s as part of the Abrams <strong>School</strong>, which<br />
educated African Americans during segregation. It later became a junior high school from the late 19602 until 1989. It became part of the high school complex after<br />
<strong>Fluvanna</strong> Middle <strong>School</strong> was built on Route 15. The annex gym was shared by the High <strong>School</strong> and Central Elementary until a gym was built at Central. The gym seats<br />
approximately 450 people and was heated by a blower in the gym and blowers in the locker rooms. Currently the gym is utilized by the High <strong>School</strong> and the Parks and<br />
Recreation Department. Installing HVAC in this structure would include connecting the gym to the current Trane-Summit system installed in the high school addition.<br />
These figures are directly from the new facilities study, which are somewhat greater than the $363,000 in the original estimate.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $483,991 $483,991 $483,991<br />
Equipment $0 $0<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $0 $483,991 $0 $0 $483,991 $483,991<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
51
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
Abrams Gym HVAC<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Items 2 and 3 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
52
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
<strong>School</strong> Buses<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank# 1 of 3<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The Governor of Virginia and the Virginia Dept. of Education recommend a 15-year replacement cycle for school<br />
buses in the Commonwealth of Virginia. <strong>Fluvanna</strong> currently has 41 buses that are fifteen or more years old. Ten of these are over twenty years old and ten are nineteen<br />
years old.<br />
We recommend that we start immediately replacing the oldest of these buses at the rate of four/year. This will not get us caught up but will get us started on a<br />
maintainable cycle that can be adjusted as the bus needs change over the ensuing years.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $0 $0<br />
Equipment $300,000 $300,000 $300,000<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $0 $300,000 $0 $0 $300,000 $300,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
53
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
<strong>School</strong> Buses<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Item 1 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
54
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
<strong>School</strong> Buses<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank#<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The Governor of Virginia and the Virginia Dept. of Education recommend a 15-year replacement cycle for school<br />
buses in the Commonwealth of Virginia. <strong>Fluvanna</strong> currently has 41 buses that are fifteen or more years old. Ten of these are over twenty years old and ten are nineteen<br />
years old.<br />
We recommend that we start immediately replacing the oldest of these buses at the rate of four/year. This will not get us caught up but will get us started on a<br />
maintainable cycle that can be adjusted as the bus needs change over the ensuing years.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $0 $0<br />
Equipment $300,000 $300,000 $300,000<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $0 $0 $300,000 $0 $300,000 $300,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
55
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
<strong>School</strong> Buses<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Item 1 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
56
Appendix B<br />
Project Title:<br />
Agency:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s<br />
<strong>School</strong> Buses<br />
Contact Person: (Print Name)<br />
Chuck Winkler<br />
Order in Rank#<br />
Select Cateogry:<br />
___ <strong>FY</strong>12 Proj- add'l funding.<br />
__x_Existing <strong>FY</strong><strong>2013</strong>-2017<br />
___New Project -<strong>FY</strong><strong>2013</strong>-2017<br />
Project Description, Justification & Location: The Governor of Virginia and the Virginia Dept. of Education recommend a 15-year replacement cycle for school<br />
buses in the Commonwealth of Virginia. <strong>Fluvanna</strong> currently has 41 buses that are fifteen or more years old. Ten of these are over twenty years old and ten are nineteen<br />
years old.<br />
We recommend that we start immediately replacing the oldest of these buses at the rate of four/year. This will not get us caught up but will get us started on a<br />
maintainable cycle that can be adjusted as the bus needs change over the ensuing years.<br />
Revenues<br />
(all figures in $)<br />
Proposed Source<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Borrowing - Indicate annual<br />
debt service & first year<br />
$0 $0<br />
Cash $0 $0<br />
Revenue Bonds- Indicate source<br />
of revenue<br />
$0 $0<br />
Grant $0 $0<br />
Other (Specify) $0 $0<br />
Totals $0 $0 $0 $0 $0 $0 $0 $0<br />
Expenditures<br />
(all figures in $)<br />
Propsective Vendor<br />
(if known)<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Engineering & Planning<br />
(10% of project costs)<br />
Land Acquisition<br />
(recommend estimating $20k per<br />
acre)<br />
$0 $0<br />
$0 $0<br />
Construction $0 $0<br />
Equipment $300,000 $300,000 $300,000<br />
Other - Specify type $0 $0<br />
Totals $0 $0 $0 $0 $0 $300,000 $300,000 $300,000<br />
<strong>County</strong> Administrator Recommendations:<br />
CIP Committee Recommendation:<br />
For Office Use Only:<br />
<strong>Board</strong> of Supervisors<br />
Planning Commission Recommendation:<br />
Department Head Signature<br />
Date<br />
57
Appendix B<br />
Project Title:<br />
COUNTY OF FLUVANNA, VA - FINANCIAL FORM<br />
<strong>FY</strong> <strong>2013</strong>-2017 CAPITAL IMPROVEMENT PLAN<br />
PROJECTED OPERATIONAL COSTS<br />
<strong>School</strong> Buses<br />
Instructions: Enter the anticipated additional operational costs for the project beginning with the projected year of completion. If additional staff will be needed, indicated the number of positions<br />
planned. Also enter any anticipated operational revenue for the projected project.<br />
Additional Anticipated Operational Expenses<br />
Current<br />
<strong>FY</strong> 12 <strong>Budget</strong><br />
<strong>FY</strong><strong>2013</strong> <strong>FY</strong>2014 <strong>FY</strong>2015 <strong>FY</strong>2016 <strong>FY</strong>2017<br />
Total<br />
<strong>FY</strong> 13 -<strong>FY</strong> 17<br />
Total<br />
<strong>FY</strong> 12 - Beyond<br />
Additional Staff Salary $0 $0<br />
VRS 15.67% $0 $0<br />
FICA 7.65% $0 $0<br />
Group Life 0.28% $0 $0<br />
Health Insurance $0 $0<br />
Worker's Comp $0 $0<br />
Vehicle $0 $0<br />
Vehicle Insurance $0 $0<br />
Utilities $0 $0<br />
Furniture and Fixtures $0 $0<br />
Equipment $0 $0<br />
Contractual costs $0 $0<br />
Other (specify) $0 $0<br />
$0 $0<br />
Total Operational Costs $0 $0 $0 $0 $0 $0 $0 $0<br />
Total Anticipated Operational Revenues<br />
$0 $0 $0 $0 $0 $0 $0 $0<br />
How does this project relate to or address the future goals outlined in the Comprehensive Plan? Be Specific in description and reference comp plan chapter.<br />
This request relates to Chapter 11, Goal 4, Item 1 of the Comprehensive Plan.<br />
Additional Narrative Description or Special Explanations:<br />
58
Appendix C<br />
Composite Index of Local Ability to Pay<br />
The Composite Index of Local Ability to Pay (“Composite Index” or “LCI”) is a formula contained in<br />
the annual Appropriation Act passed by the Virginia General Assembly that adjusts how much public<br />
education funding a locality receives based on the formula. The principal factors used in the formula are:<br />
a) True values of real estate and public service corporations;<br />
b) Adjusted gross income;<br />
c) Sales subject to the state general sales and use tax;<br />
d) Average Daily Membership (“ADM”);<br />
e) Population.<br />
The formula is composed of two calculations that are combined. The first is the “index of wealth per<br />
pupil” or ADM calculation and the second is the “index of wealth per capita” or Per Capita calculation. The<br />
parts have different weighting assigned to them, ADM being 2/3 of the final figure and Per Capita 1/3 of the<br />
final value.<br />
The LCI for a locality is recalculated on a biennial basis. The data that is used in the calculation<br />
“lags” significantly. For example, the factors detailed above that were used to determine the 2012 – 2014<br />
Biennial LCI are from 2009: true values of property; adjusted gross income; general sales and use tax; and<br />
population. A copy of the trend analysis sheet included in the LCI distribution spreadsheet follows the two<br />
pages containing the LCI calculation for <strong>Fluvanna</strong> <strong>County</strong>.<br />
<strong>Fluvanna</strong>’s LCI for the 2012 – 2014 biennium is 0.3924, which means that <strong>Fluvanna</strong> is responsible for<br />
39.24% of the state – calculated costs of educating its children and the state share is 60.76%.<br />
The formula with factors used in the computation of the <strong>Fluvanna</strong> LCI for the 2012 – 2014 Biennium is<br />
shown on the following two pages.<br />
59
Appendix C<br />
60
Appendix C<br />
Step 3 -- Combining of the Two 2012-2014 Indices of Ability-to-Pay:<br />
Local<br />
(.6667 X ADM Composite Index) + (.3333 X Per Capita Composite Index) = Composite<br />
Index<br />
Local<br />
( .6667 X .8850 ) + ( .3333 X .8460 ) = Composite<br />
Index<br />
Step 4 -- Final Composite Index (adjusted for nominal<br />
state/local shares)<br />
Input Data:<br />
Local<br />
.5900 + .2820 = Composite<br />
Index<br />
( .8720 ) X 0.45 = .3924<br />
.3924<br />
Source Data Used in the Calculation:<br />
<strong>School</strong> Division:<br />
FLUVANNA<br />
Local True Value of Property $3,451,515,106<br />
Local AGI $531,321,109<br />
Local Taxable Sales $90,658,684<br />
Local ADM 3,678<br />
Local Population 25,328<br />
State True Value of Property $1,078,950,112,391<br />
State AGI $213,068,248,249<br />
State Taxable Sales $85,771,912,427<br />
State ADM 1,204,422<br />
State Population 7,928,779<br />
EXCEPTIONS:<br />
*Please note the following exceptions to the standard composite index calculation as specified in the appropriation act<br />
(see actual appropriation act language under the tab labeled "Appropriation Act Language"):<br />
1) For those divisions in which three percent or more of the adjusted gross income is derived from individuals who are not residents<br />
of Virginia, the Department of Education shall compute the composite index for such localities by using adjusted gross income data<br />
which exclude nonresident income. <strong>School</strong> divisions are no longer required to submit a certification form requesting the exclusion of<br />
nonresident AGI.<br />
2) Any division with a calculated composite index that exceeds .8000 is considered as having an index of .8000;<br />
3) Under hold harmless provisions addressing the consolidation of school divisions contained in the appropriation act and Section<br />
15.2-1302, Code of Virginia, the composite index to be used for funding in the 2012-2014 biennium for the following division is:<br />
Alleghany <strong>County</strong>: .2423 (the index approved effective July 1, 2004); however, the 2012-2014 composite<br />
index for Alleghany <strong>County</strong> calculated based on the data elements from base-year 2009 is shown above as .2297.<br />
This lower composite index of .2297 will be used for Alleghany <strong>County</strong>.<br />
61
Appendix C<br />
Trend Analysis of Composite Index Formula Components<br />
Change from 2010-12 (2007 base-year data) to 2012-14 (2009 base-year data)<br />
Please note BLUE text represents division data elements above the state average, and RED text represents<br />
division data elements below the state average.<br />
AVERAGE DAILY MEMBERSHIP<br />
ABSOLUTE DIVISION vs STATE<br />
% CHANGE AVERAGE CHANGE<br />
DIVISION 2008 to 2010 2008 to 2010<br />
032 FLUVANNA 0.70% 26<br />
STATE AVERAGE 1.01% 89<br />
POPULATION<br />
ABSOLUTE DIVISION vs STATE<br />
% CHANGE AVERAGE CHANGE<br />
DIVISION 2007 to 2009 2007 to 2009<br />
032 FLUVANNA (2.84%) (740)<br />
STATE AVERAGE 2.99% 1,691<br />
TRUE VALUE OF PROPERTY (50% of Composite Index)<br />
ABSOLUTE PER ADM PER CAPITA<br />
% CHANGE % CHANGE % CHANGE<br />
DIVISION 2007 to 2009 2007 to 2009 2007 to 2009<br />
032 FLUVANNA (6.33%) (6.98%) (3.59%)<br />
STATE AVERAGE (6.08%) (7.02%) (8.81%)<br />
ADJUSTED GROSS INCOME (40% of Composite Index)<br />
ABSOLUTE PER ADM PER CAPITA<br />
% CHANGE % CHANGE % CHANGE<br />
DIVISION 2007 to 2009 2007 to 2009 2007 to 2009<br />
032 FLUVANNA (8.24%) (8.88%) (5.56%)<br />
STATE AVERAGE (6.14%) (7.08%) (8.86%)<br />
TAXABLE RETAIL SALES (10% of Composite Index)<br />
ABSOLUTE PER ADM PER CAPITA<br />
% CHANGE % CHANGE % CHANGE<br />
DIVISION 2007 to 2009 2007 to 2009 2007 to 2009<br />
032 FLUVANNA 10.39% 9.62% 13.61%<br />
STATE AVERAGE (6.31%) (7.24%) (9.02%)<br />
FINAL INDEX COMPARISON<br />
2010-2012 2012-2014 COMPOSITE<br />
COMPOSITE COMPOSITE INDEX<br />
DIVISION INDEX INDEX VARIANCE<br />
032 FLUVANNA 0.3867 0.3924 0.0057<br />
EXCEPTIONS:<br />
*Please note the following exceptions to the standard composite index calculation as specified in the appropriation act (see<br />
actual appropriation act language under the tab labeled "Appropriation Act Language"):<br />
1) For those divisions in which three percent or more of the adjusted gross income is derived from individuals who are not<br />
residents of Virginia, the Department of Education shall compute the composite index for such localities by using adjusted<br />
gross income data which exclude nonresident income. <strong>School</strong> divisions are no longer required to submit a certification form<br />
requesting the exclusion of nonresident AGI.<br />
2) Any division with a calculated composite index that exceeds .8000 is considered as having an index of .8000;<br />
3) Under hold harmless provisions addressing the consolidation of school divisions contained in the appropriation act and<br />
Section 15.2-1302, Code of Virginia, the composite index to be used for funding in the 2012-2014 biennium for the following<br />
division is:<br />
Alleghany <strong>County</strong>: .2423 (the index approved effective July 1, 2004); however, the 2012-2014 composite<br />
index for Alleghany <strong>County</strong> calculated based on the data elements from base-year 2009 is shown above as .2297.<br />
This lower composite index of .2297 will be used for Alleghany <strong>County</strong>.<br />
62
Appendix D<br />
Glossary of Terms<br />
This glossary includes definitions of terms used in this budget document and other terms as seem<br />
necessary for an understanding of financial accounting procedures for <strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s.<br />
Adequate Yearly Progress (AYP)-A measurement defined by the federal No Child Left Behind Act that allows<br />
the U.S. Department of Education to determine how every public school and school district in the country is<br />
performing academically according to results on standardized tests.<br />
Advanced Placement (AP) Program—An intensive program of college-level curricula and examinations that<br />
provides high school students with an opportunity to earn advanced placement, college credit, or both, at<br />
universities and colleges across the country.<br />
American Recovery and Reinvestment Act (ARRA)—Federal funding intended to mitigate the impact of the<br />
economic crisis. This funding comes with significant restrictions, reporting requirements, and audits.<br />
Appropriation—An authorization granted by a legislative body to make expenditures and to incur<br />
obligations for specific purposes. An appropriation is usually limited in amount and as to the time when it<br />
may be expended.<br />
Appropriation Act—This is non-codified legislation passed by the Virginia General Assembly annually to<br />
provide for the operation of the state government and the distribution of funds to localities, school divisions,<br />
and regional bodies.<br />
Average Daily Membership (ADM)—The aggregate membership of a school division divided by the number<br />
of days school is in session. ADM is a factor in the state funding formula.<br />
Bond—Bonds for school purposes are either General Obligation Bonds or Virginia <strong>Public</strong> <strong>School</strong> Authority<br />
Bonds.<br />
<strong>Budget</strong>—A plan of financial operation embodying an estimate of proposed expenditures for a given period<br />
or purpose and the proposed financing sources.<br />
Capital <strong>Budget</strong>—A plan of proposed capital outlays and the means of financing them for the current fiscal<br />
period.<br />
Capital Improvement Plan—The five – year plan for <strong>County</strong> and <strong>School</strong>s construction projects and<br />
acquisitions in excess of $20,000, such as school buses.<br />
Conference Committee—The General Assembly’s joint body established to resolve differences, if any, in the<br />
proposed budget originating in the House of Delegates and Senate. The membership consists of the House<br />
Appropriations Committee and Senate Finance Committee.<br />
Debt Service Fund—A fund established to account for the accumulation of resources for, and the payment<br />
of, general long-term debt principal and interest. In <strong>Fluvanna</strong>, the <strong>County</strong> pays Debt Service on capital<br />
acquisitions, but the <strong>School</strong> Division is currently paying for two Literary Fund Loan notes.<br />
Expenditures—Total charges incurred, whether paid or unpaid, for current costs.<br />
63
Appendix D<br />
FCPS—<strong>Fluvanna</strong> <strong>County</strong> <strong>Public</strong> <strong>School</strong>s.<br />
Fiscal Period—Any period of time at which the entity determines its financial position and the results of its<br />
operations. FCPS has a fiscal year of July 1 to June 30.<br />
Fund Balance—The excess of assets of a fund over its liabilities and reserves.<br />
Local Composite Index (LCI)—The relative wealth index used by the state to equalize state aid to localities.<br />
Maintenance of Effort (MOE)—A requirement associated with expenditures for two areas of Federal funding,<br />
Title I and special education. Failure to maintain the required MOE established for these programs can result<br />
in loss of Federal funds.<br />
No Child Left Behind Act (NCLB) - Federal legislation that enacts the theories of standards-based education<br />
reform, which is based on the belief that setting high standards and establishing measurable goals can<br />
improve individual outcomes in education. The Act requires states to develop assessments in basic skills to be<br />
given to all students in certain grades, if those states are to receive federal funding for schools.<br />
Revenue—The income of a government agency from taxation and other sources.<br />
Self Insurance—A term often used to describe the retention by an entity of a risk of loss arising out of the<br />
ownership of property or from some other cause, instead of transferring that risk to an independent third<br />
party through the purchase of an insurance policy. It is sometimes accompanied by the setting aside of<br />
assets to fund any related losses. Most bodies using this methodology also carry a supplemental insurance<br />
policy to cover previously unforeseen catastrophic events. This supplemental insurance is much smaller in<br />
scope and cost than if fully insured.<br />
Standards of Learning (SOL)—Objectives that are designated by the Virginia <strong>Board</strong> of Education as the<br />
student outcomes that are to result from the programs in the school. These standards are designated for<br />
elementary, middle, and secondary school students.<br />
Standards of Quality (SOQ)—The General Assembly and the <strong>Board</strong> of Education determine the SOQ for<br />
public schools in Virginia, as prescribed by the Code of Virginia. These standards are periodically revised and<br />
specify that each school division shall maintain schools that meet those requirements for accreditation<br />
prescribed by the <strong>Board</strong> of Education.<br />
State Category—The broad expenditure categories for school divisions prescribed by the State <strong>Board</strong> of<br />
Education in accordance with the Code of Virginia. Current state categories are as follows:<br />
(i)<br />
(ii)<br />
(iii)<br />
(iv)<br />
(v)<br />
(vi)<br />
(vii)<br />
(viii)<br />
(ix)<br />
instruction,<br />
administration, attendance and health,<br />
pupil transportation,<br />
operation and maintenance,<br />
school food services and other noninstructional operations,<br />
facilities,<br />
debt and fund transfers,<br />
technology, and<br />
contingency reserves<br />
64
Appendix D<br />
Virginia <strong>Public</strong> <strong>School</strong> Authority (VPSA)—The purpose of the Virginia <strong>Public</strong> <strong>School</strong> Authority (the “Authority”<br />
or the “VPSA”) is to purchase local school bonds with any available funds including bonds issued by the<br />
Authority for such purpose. The bonds may be sold at public or private sale and for such price and on such<br />
terms as the Authority shall determine.<br />
Virginia Retirement System—Created by General Assembly legislation. All full – time school division<br />
employees are required to participate. Other terms associated with the Virginia Retirement System (VRS)<br />
are:<br />
(a) Retiree Health Care Credit (RHCC) - A dollar amount set by the General Assembly for each year<br />
of service applicable to employees covered under the “professional” or “teacher” rate of VRS. Individuals<br />
must have at least 15 – years of VRS service. The RHCC is added to the monthly retirement benefit for health<br />
insurance premiums paid for: (i) Individual health plans, (ii) Coverage as a dependent on a spouse’s plan,<br />
(iii) Employer-sponsored health plans such as the State Retiree Health Benefits Program, (iv) Medicare Part B,<br />
(v) Dental, vision and prescription drug plans such as Medicare Part D.<br />
(b) Group Life Insurance (GLI) – Provided through the VRS participation.<br />
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