Indian Community School, Inc. Board of Directors Open Session ...

Indian Community School, Inc.
Board of Directors Open Session
January 4, 2012
Present: Carmen Flores, Jone Stromberg, Diane Amour, Anne Egan-Waukau (via conference call),
Sommer Drake, Justin Thundercloud
Also Present: Jacqueline Schellinger, Amy Tromp, Julie Muellenbach, Tom Oechler, Mary Kees, Donna
Bruneau, Debbie Martindale
The meeting was called to order at 5:38 p.m.
Sommer Drake read the Mission Statement.
Diane Amour led the group in prayer and a moment of silence.
The Board welcomed Tom Oechler the new CFO of the Indian Community School.
Mary Kees was thanked for her services and said goodbye to the group. The Board expressed their
appreciation to Ms. Kees.
There was no public comment.
It was moved by Jone Stromberg and seconded by Anne Egan-Waukau to adopt the Board Open
Session minutes of December 7, 2011 as amended. (6-0-0) (Voice vote was received from Anne
Egan-Waukau via conference call.)
It was moved by Sommer Drake and seconded by Justin Thundercloud to adopt the Board
Executive Session minutes of December 7, 2011 as amended. (6-0-0) (Voice vote was received
from Anne Egan-Waukau via conference call.)
It was moved by Jone Stromberg and seconded by Justin Thundercloud to adopt the Board
Executive Session minutes of December 10, 2011. (6-0-0) (Voice vote was received from Anne
Egan-Waukau via conference call.)
Tom Oechler reported:
� The Accounting Department is closing the books for October and November 2011.
� Monthly processing of purchase orders, invoices and payroll.
� October DPI claims for our meal programs have been submitted.
� Financial statements and departmental reporting for July, August and September, 2011 have
been completed and submitted.
The Engagement letter for Grant Thornton’s tax services has been signed and submitted.
� Staff is working with Grant Thornton to supply information for the ICS form 990.
� Analysis was performed for HR comparing proposed health, dental, vision and life benefit costs to
the budget.
� The Employee Portion of the Health Insurance Premiums statements were prepared and issued
to each employee.

ICS Board of Directors Open Session
January 4, 2012
Page 2
� An updated signatories on banking and investment accounts is being submitted to JP Morgan.
� The necessary paperwork for a draw from the bond fund project is in process.
� Tom Oechler began employment as Chief Financial Officer on December 12, 2011.
� The Financial Dashboard was included in the meeting materials.
� Reviewed the last page of the Consolidated Financial Statement with the Board.
Tom Oechler requested approval to be added as a signer for the JP Morgan accounts.
It was moved by Sommer Drake and seconded by Diane Amour that Thomas M. Oechler be added
as an authorized signer on the following J.P. Morgan Chase Bank, N.A. accounts for the Indian
Community School of Milwaukee, Inc.:
Savings Account
Payroll Account
Checking Account
Line of Credit Account
As contained on the submitted J.P. Morgan Entity Resolution Form are hereby adopted. (6-0-0)
(Voice vote was received from Anne Egan-Waukau via conference call.)
Tom Oechler departed meeting at 6:08 pm
Amy Tromp reported:
� She, Linda Wandtke and the AdvancED Core Team hosted in-service December 21, 2011 to
discuss 3 main committees and held meetings for school improvement. She also coordinated an
all Instructional Staff meeting to discuss the 3 committee meetings.
� A consensus was reached regarding one of the school improvement goals, specifically the math
goal.
� A consensus was reached regarding the behavior goal intervention: PBIS (Positive Behavior
Intervention & Support) and they will write the goal specifics.
� She met with Linda Wandtke to review NEOLA policy documents from Greenfield School District
and conduct a comparison to the 2011-2012 Parent student handbook and policies within. There
may be a need to reformat statements with the Student Handbook and label them as a policy.
� She assisted with analyzing math data to develop suggested goal and planned math assessment
presentations for 6-8 Math teachers.
� She attended a meeting with John Woodin from NWEA to discuss MAP (Measures of Academic
Progress) Assessment. Also in attendance were Julie Muellenbach, Bonnie Zienkewicz and
Cheryl Weber.
� She met with Jack Linehan to give an update on progress made toward Goal 1 of the Strategic
Plan.
� Three students have left the school due to relocation.
� The Incidents Chart continues to be updated.
� The Balanced Mentoring program has been implemented.

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January 4, 2012
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� A priority list will be developed with the cooperation of classroom teachers to insure that we now
deploy the mentoring portion of the project which is to work individually with students.
� Additional orientation of participating staff will be provided to insure we are emphasizing our Core
Values in the interactions with students.
The Board adjourned to Executive session at 6:30 p.m.
Open Session was resumed at 7:02 p.m.
A break was taken at 7:02 p.m. to 7:08 p.m.
It was the consensus of the Board that to comply with the recently approved Board Compensation
Policy, payment for Board Committee stipends will be submitted by the Assistant to the Board to
the Controller of the Indian Community School, Inc. for payment once the Assistant has received
and electronically distributed the Committee minutes to all Board Members.
Sommer Drake reported that the Scholarship committee began determining the eligibility for the new
Scholarship program.
Jone Stromberg reported that the Audit Committee met, and identified two candidates to perform the
Audit. Grant Thornton continues to be considered.
Cheryl Weber will be invited to attend the February 1 st meeting to discuss Instructional Support.
Carmen Flores requested that Amy Tromp provide a Cultural overview at the January 18, 2011.
The Culture retreat for January 14 was canceled.
The Education Summit scheduled for February 11, 2012 was canceled and rescheduled for February 19
from 9am to 3 pm.
Anne Egan-Waukau and Amy Tromp will work together to identify an agenda for the Minneapolis trip.
Board members are requested to send their topics of interest to Anne Egan-Waukau or Amy Tromp prior
to the January 18, 2012 meeting. Board members were reminded that they can visit the Minneapolis
Schools website to generate their topics of interest. Ms. Egan-Waukau and Ms. Tromp will meet at 9 a.m.
on January 12, 2012 to begin crafting the topic list.
Donna Bruneau was authorized to submit a per diem request for members attending the Minneapolis trip.
The per diem will be distributed at the February 1 st Board meeting.
Jacqueline Schellinger will speak with Tom Oechler regarding the budget and inform him that he will be
reporting the budgeting process to the board at the March meeting.

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January 4, 2012
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The calendar was reviewed and the following changes were made to the 2012 Calendar:
� Cancel January 14 Culture Retreat
� Add January 28 Mid-Winter Ceremonies
� Add February 19 Culture Retreat - 9am-3pm
� Add March 10 Indian Summer Powwow
� HOLD March 11 for Culture/Budget Retreat – 9am-3pm
� HOLD April 1 for Culture/Budget Retreat – 9am-3pm
� Add April 8 Easter Sunday
� Cancel May 2 Open Meeting
� Change May 16 to Open Meeting
There being no further business, the meeting was adjourned at 8:05 p.m.
Respectfully submitted,
___________________________
Diane Amour, Secretary
_________1/8/212_____________
Date Approved