ACP 201

Uncontrolled Copy When Printed
UNCLASSIFIED
ACP 201
ACTION ADDRESSEES (TO)
218. E-mail drafters should carefully select the addressees that are required to take action on
the e-mail content. Only these ‗action addressees‘ are to be included on the ‗To:‘ line of an e-mail.
Where there is more than one action addressee, the body of the e-mail must clearly identify the
actions required from each. The drafter should consider creating separate e-mails for each action
item wherever there might be doubt as to who is responsible for each action.
219. Where possible, only appropriate watch standing or watch keeping role-based addressees
should be used in the From, To, and Cc addresses. Annex B provides a list of agreed role-based
and watch standing/keeping terms for AUSCANNZUKUS nations.
INFORMATION ADDRESSEES (CC/BCC)
220. E-mail drafters should carefully select only the addressees that actually do need to be
informed of the e-mail content. These ‗information addressees‘, who are not required to take any
action, are to be included on the carbon copy ‗Cc:‘ or blind carbon copy ‗Bcc:‘ lines of the e-mail.
Where there are no actions generated by the e-mail, the ‗To:‘ section of the address is to be left
empty.
221. The use of customized in-boxes utilizing ‗rules‘ or ‗agents‘ will improve the user‘s
management of received e-mails.
GLOBAL ADDRESS LISTS
222. The Global Address List (GAL) must be updated routinely to reflect current manning.
Individual units are responsible for ensuring their respective address lists are correct. Short notice
changes prior to the start of any activity make it difficult to establish and maintain GAL coherency.
The IM Plan should promulgate the date by which all address lists should be up to date for the
commencement of the operation or exercise.
223. Coalition GALs can easily become out dated due to personnel changes and a lack of
administrative updates. A local address book maintained by the user and containing key contacts
may be an adequate alternative.
224. Units assigned to operations that necessitate joining an existing Command infrastructure
are to ensure that GAL amendments are passed as early as possible before the promulgated
INCHOP date to the relevant NOC.
ATTACHMENTS
225. To minimize the inefficient use of bandwidth, and therefore maximize network response
time for others, compliance with attachment size limitations specified by the Commander in the
OPTASK IM must be maintained.
226. Pictures, video files, graphics or embedded objects must not be attached to e-mails when
text can adequately convey the intent of the information.
2-12 Original
UNCLASSIFIED
(Reverse Blank)