ACP 201

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ACP 201
information relating to anything from OTC/warfare commanders‘ chat
exchanges to exchanges of information between equipment technicians, and
are commonly used among planning staffs for inter-unit coordination. IM chat
exchanges are generally informal and limited in the number of participants.
b. Schedule Meeting (SM) rooms are a more formal use of chat used primarily
for the exchange of tactical and operational level information between units.
SM creates a permanent meeting room that remains available for use at all
times with or without attendance. This chat allows the establishment of
functional rooms where specific information can be exchanged such as
Command Room, MIO, and Logistics.
MEETING ROOM MODERATORS.
309. The Moderator conducts the meeting and controls participation during the meeting.
Depending upon the application being used, the Moderator can grant and remove permission
to draw on the whiteboard, share a screen, control a shared screen, transmit computer audio
and video, and start instant meetings from the Participant List. The Moderator is normally the
CWC or subordinate Commander that holds the duty that the meeting room supports. The
principle duties of the moderator include:
a. Ensuring that the chat window is established, maintained and clearly
identified;
b. Establishing unit chat priority, should a critical discussion occur that requires
traffic from other units in the room be minimized;
c. Forwarding traffic and reports of interest to higher authority as necessary -
usually through cut and paste;
d. Controlling access to the room;
e. Ensuring that the official chat record is saved, normally by cutting and pasting
to a separate document, should the application in use not automatically record
the discussion; and
f. Enforcing chat room discipline, ensuring that information exchanged in the
room remains clear, professional and appropriate.
MEETING ROOM WATCH REQUIREMENTS.
310. The OPTASK IM should specify the watch requirements for particular chat rooms.
This will be either ‗GUARD‘ or ‗WHENDI‘. These watch requirements are taken to mean:
a. GUARD. The use of ‗Do Not Disturb‘ and ‗I Am Away‘ features is not
permitted. Approval to leave a meeting is to be sought from the OTC,
appropriate warfare commander, or Moderator; and
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