March 4, 2013 - Cabarrus County

CABARRUS COUNTY 

BOARD OF COMMISSIONERS 

WORK SESSION 

MARCH 4, 2013 

4:00 P.M. 

1. CALL TO ORDER ‐ CHAIRMAN 

2. APPROVAL OF WORK SESSION AGENDA ‐ CHAIRMAN 

2.1 Including Changes to the Agenda Pg. 150 

3. DISCUSSION ITEMS – NO ACTION 

3.1 County Manager ‐ Update on CCS & KCS QSCB (Qualified School Construction Bonds) Projects Pg. 2 

3.2 BOC – Cabarrus Adult Care and Nursing Home Community Advisory Committees’ 2012 Annual 

Report Pg. 7 

3.3 County Manager – Discuss Modified Work Session Format Pg. 12 

3.4 County Manager – Essential vs. Non‐Essential Update Pg. 13 

3.5 County Manager – Discuss the “Meeting in a Box” Pg. 14 

4. DISCUSSION ITEMS FOR ACTION AT MARCH 18, 2013 MEETING 

4.1 BOC – Discuss Beaufort County Resolution to Defend Second Amendment Rights Pg. 16 

4.2 County Manager – NCDOT Request to Purchase Right‐of‐Way Pg. 19 

4.3 County Manager – One Time Funding Senior Center Expansion Pg. 27 

4.4 EMS – Approval of Ambulance Piggyback Purchase and Related Budget Amendment Pg. 33 

4.5 Finance – Refunding General Obligation Bonds in an Aggregate Principal Amount up to 

$95,580,000 & Public Hearing – 6:30 P.M. Pg. 97 

4.6 Planning & Development – Request to Fund an Unfunded Position and Related Budget 

Amendment Pg. 126 

4.7 Wellness – Health Insurance Plan Renewal 2013‐2014 Pg. 132 

5. APPROVAL OF REGULAR MEETING AGENDA Pg. 147 

6. ADJOURN – CHAIRMAN 

In accordance with ADA regulations, anyone in need of an accommodation to participate in the meeting 

should notify the ADA coordinator at 704‐920‐2100 at least forty‐eight (48) hours prior to the meeting. 

Page 1



WORK SESSION 


4:00 P.M. 

AGENDA CATEGORY: 

Discussion Items - No Action 

SUBJECT: 

County Manager - Update on CCS & KCS QSCB (Qualified School 

Construction Bonds) Projects 

BRIEF SUMMARY: 

CCS & KCS representatives will present an update on the QSCB projects 

at the work session or regular meeting. The update will include: 

 

 

Executed contracts by project 

Project timelines and budgets 

REQUESTED ACTION: 

Receive report. 

EXPECTED LENGTH OF PRESENTATION: 

5 Minutes 

SUBMITTED BY: 

Len Witke, Cabarrus County Schools 

Will Crabtree, Kannapolis City Schools 

BUDGET AMENDMENT REQUIRED: 

No 

COUNTY MANAGER'S RECOMMENDATIONS/COMMENTS: 

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Page 2

ATTACHMENTS 

QSCB Project Status Report 

QSCB Milestone Report 

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Page 3

Cabarrus County Schools 

QSCB Funded Project Status 

As of February 19, 2013 

School 

Project Description 

Total Original 

Project Budget 

Change in 

Budget 

Requested 

Budget 

Amendment 

Adjusted Project 

Budget 

Amount 

Encumbered 

Paid to Date 

Bid Amount - 

Not encumbered 

Estimated 

Future 

Expenses 

Contingency for 

open projects 

Balance 

Remaining 

Project 

complete 

Beverly Hills Elementary Replace Windows in Four Classrooms 50,000 26,741 76,741 - 76,741 - 100% 

Coltrane Webb Elementary Remodel for Magnet School Program 150,000 (70,996) 79,004 - 79,004 - 100% 

Central Cabarrus High Replacement Windows & Doors 525,000 (64,821) 460,179 62,756 393,347 4,075 - 85% 

Central Cabarrus High Office Renovation & New Entry Vest. 150,000 169,763 319,763 - 318,114 1,649 100% 

Concord High School Replace Chillers & Controls 895,451 (198,899) 696,552 27,162 669,390 - 99% 

Concord High School Dining Room Addition 500,000 85,812 585,812 - 576,832 8,980 100% 

Concord High School Auditorium Improvements 175,000 114,721 

289,721 

- 288,223 

1,498 

100% 

Northwest Cabarrus High Replace Chillers & Controls 696,171 (68,382) 627,789 26,380 601,409 - 99% 

Northwest Cabarrus High Gym Addition 1,500,000 1,366,766 2,866,766 2,585,465 272,209 9,091 - 20% 

PLC - J.N. Fries Middle Remodel One Wing for PLC Program 200,000 1,912 201,912 - 197,394 4,518 100% 

Subtotal 4,841,622 1,362,617 0 6,204,239 2,701,764 3,472,663 - - 13,167 16,645 

Mechanical, Electrical and Plumbing Engineering 

Central Cabarrus High Replace Chillers & Controls 676,163 115,653 791,816 - 791,816 - 100% 

Central Cabarrus High Electrical Vault Code Upgrades 225,000 225,000 9,635 176,655 38,710 99% 

Mt. Pleasant Elementary A/C System Replacement 785,957 (84,389) 701,568 - 701,338 - 230 100% 

Northwest Cabarrus Middle Replace Heat Pumps in 7th Grade Wing 226,695 (16,774) 209,921 - 209,921 - 100% 

Various Schools - Breaker 

Panels 

Electrical Panel Testing and Corrections 

plus Safety Equipment 375,846 (42,408) 333,438 246,313 47,124 40,000 - 23% 

Subtotal 2,289,661 (27,918) 0 2,261,743 255,949 1,926,855 - - 40,000 38,940 

Roof Replacement 

J.N. Fries Middle School Partial Roof Replacement 220,000 220,000 6,000 87,813 126,187 - 40% 

Subtotal 220,000 - 0 220,000 6,000 87,813 - 126,187 - - 

Food Service Improvements 

Beverly Hills Elementary Kitchen Hood Modifications 50,000 14,880 64,880 - 64,880 - 100% 

Mt. Pleasant Middle School Kitchen Hood Modifications 50,000 9,582 59,582 - 59,582 - 100% 

R. Brown McAllister Elem. Kitchen Hood Modifications 50,000 21,905 71,905 - 71,905 - 100% 

Subtotal 150,000 46,367 0 196,367 - 196,368 - - - - 

Information Technology Upgrades and New Systems 

Central Cabarrus High Servers, Switches, Wireless, Wiring 275,000 (39,950) 235,050 - 235,050 - 100% 

Concord High School Switches, Wireless, Wiring 90,000 (9,919) 80,081 - 80,081 - 100% 

Concord Middle School Servers, Switches, Wireless 200,000 (4,174) 195,826 - 195,826 - 100% 

Jay M. Robinson High Servers, Switches, Wireless, Wiring 300,000 2,666 302,666 - 302,666 - 100% 

J.N. Fries Middle School Servers, Switches, Wireless, Wiring 190,000 7,746 197,746 - 197,746 - 100% 

Mt. Pleasant Middle School Servers, Switches, Wireless, Wiring 190,000 (28,159) 161,841 - 161,841 - 100% 

Northwest Cabarrus High Switches, Wireless, Wiring 50,000 23,418 73,418 - 73,418 - 100% 

Northwest Cabarrus Middle Servers, Switches, Wireless, Wiring 190,000 (31,836) 158,164 - 158,164 - 100% 

Winecoff Elementary School Servers, Switches, Wireless, Wiring 125,000 20,555 145,555 - 145,555 - 100% 

Subtotal 1,610,000 (59,653) 0 1,550,347 - 1,550,347 - - - - 

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Attachment number 1 

Page 4 

2/19/2013

School 

Project Description 

Total Original 

Project Budget 

Change in 

Budget 

Cabarrus County Schools 

QSCB Funded Project Status 

As of February 19, 2013 

Requested 

Budget 

Amendment 

Adjusted Project 

Budget 

Amount 

Encumbered 

Paid to Date 

Bid Amount - 

Not encumbered 

Estimated 

Future 

Expenses 

Contingency for 

open projects 

Postponed projects to be reinstated - priority order 

Coltrane Webb Elementary Kitchen Hood Modifications 50,000 2,652 52,652 - 2,652 50,000 - 5% 

Mt. Pleasant High School New Boilers 63,000 2,961 65,961 - 2,961 63,000 - 5% 

Concord High School Weight Room Addition and Remodel 100,000 (99,644) 356 - 356 - 100% 

Concord High School Vocational Building Remodeling 150,000 (149,494) 506 - 506 - 100% 

Concord High School Weight Room & Voc Bldg Combined 350,000 350,000 28,321 19 321,660 - 10% 

Balance 

Remaining 

Project 

complete 

Northwest Cabarrus High* Practice Athletic Fields & Buildings 600,000 (445,468) 154,532 - 39,727 114,805 - 5% 

Postponed projects 

Beverly Hills Elementary Replace Chillers & Controls 332,556 (305,979) 26,577 - 26,577 - 5% 

Northwest Cabarrus High Upgrade Entrance Canopy & Security 175,000 (175,000) - - - - 0% 

Mt. Pleasant Middle School Replace Chillers & Controls 476,018 (456,441) 19,577 19,577 - 5% 

Projects Completed with other funds 

Hickory Ridge High School Wireless 25,000 (25,000) - - - - 100% 

Mt. Pleasant High School Wireless 20,000 (20,000) - - - - 100% 

Subtotal 1,991,574 (1,321,413) 0 670,161 28,321 92,377 - 549,465 - - 

* Physically located adjacent to Boger Elementary and available to NW High, NW Middle and Boger Elementary. 

TOTALS FOR ALL PROJECTS $ 11,102,857 $ - $ - $ 11,102,857 $ 2,992,034 $ 7,326,422 $ - $ 675,652 $ 53,167 $ 55,585 

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Page 5 

2/19/2013

REVISED 

QSCB DESIGN AND CONSTRUCTION PROJECTS 

MILESTONE REPORT 

School 

Architectural 

Project 

Complete 

Current Status 

Issue 

Design 

Review 

Bid Issue 

Date 

Pre-Bid 

Meeting 

Bid 

Opening 

Date 

Construction 

Start 

Substantial 

Completion 

Date 

Central Cabarrus High Windows and Doors 85% Punchlist/Gym Windows 5/25/12 4/12/13 Gymnasium Clerestory Replacement - Spring Break 

Concord High School Chiller & Cooling Tower Replacement 99% Complete Awaiting final contractor invoice. 

Concord High School Controls Replacement 99% Construction 6/25/12 11/3/12 Punch listed field work complete as of 2-14-13 

Northwest Cabarrus High Chiller & Cooling Tower Replacement 99% Complete Awaiting final contractor invoice. 

Northwest Cabarrus High Controls Replacement 99% Complete Awaiting final contractor invoice. 

Northwest Cabarrus High Gym Addition 20% Construction 12/17/12 8/30/13 Site work phase. 

Notes 

Mechanical, Electrical and Plumbing Engineering 

Central Cabarrus High Electrical Vault Upgrades per Code 99% Construction 8/1/12 2/1/13 Substantially complete. Awaiting punchlist. 

Various Schools - Breaker Panels Upgrade Electrical Panels per Code 23% Construction 10/2/12 3/8/13 Survey and field study complete on 12 of 24 schools. 

Roof Replacement 

J.N. Fries Middle School Partial Roof Replacement 40% Design 10/24/12 11/7/12 2/2013 3/2013 4/1/13 9/1/13 

PostponedProjectstobeReinstatedpriorityorder 

Coltrane Webb Elementary Kitchen Hood Replacement 5% Design 

Mt. Pleasant High School Boilers Replacement 5% Design 11/15/11 Design Only; Funds for NWCHS Gymnasium 

Concord High School Weight Room & Vocational Building 10% Design TBD TBD TBD TBD TBD TBD Design underway. Survey complete. 

Northwest Cabarrus High* Practice Fields 5% Design 11/11/12 N/A N/A N/A TBD TBD Title change in process Investigating NC AANG Construction 

PostponedProjects 

Beverly Hills Elementary Chiller & Controls Replacement 5% Postponed Design Only - Funding transfer to NWCHS Gym 

Northwest Cabarrus High Entrance Canopy Modifications 0% Postponed Funds for NWCHS Gymnasium 

Mt. Pleasant Middle School Replace Chillers and Controls 5% Postponed Design Only; Funds for NWCHS Gymnasium 

*TobeusedbyBoger,NWCMS&NWCHS. 

3/4/2013 

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Page 6



WORK SESSION 


4:00 P.M. 


Discussion Item - No Action 

SUBJECT: 

BOC - Cabarrus Adult Care and Nursing Home Community Advisory 

Committees' 2012 Annual Report 


Laurie Abounader, Regional Ombudsman, along with Community 

Advisory Committee (CAC) members will present the Adult Care and 

Nursing Home CAC's 2012 annual report at the work session. 




10 Minutes 

SUBMITTED BY: 

Laurie Abounader, Regional Ombudsman 

Megan Smit, Clerk to the Board 


No 


ATTACHMENTS 

2012 Annual Report 

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Page 7

ANNUAL REPORT 

of 


ADULT CARE AND NURSING HOME COMMUNITY ADVISORY COMMITTEES 

REPORTING YEAR: 2012 CHAIRPERSONS: Karen Pensgen, ACHCAC 

Karen Gabbert, NHCAC 

Introduction 

When there is a decline in an individual’s personal or mental health, families often find they need 

assistance in caring for their loved one. There are two basic types of facilities available: (1) Adult Care 

Home and (2) Nursing Home. An adult care home offers people with mild health problems a unique 

environment in which to live by offering residents the comforts of home, as well as a social community in 

which to stay active. In addition to the comfort factor, adult care homes offer residents medical 

supervision and minor medical care to go along with assistance with basic daily living activities such as 

bathing, eating, dressing, cooking and housekeeping. 

A nursing home offers the higher level of care required by a person who has a severe or debilitating 

physical or mental illness and is unable to care for himself or herself. These facilities are fully staffed and 

residents are monitored. Residents in both types of facility have rights and responsibilities as outlined in 

the Nursing Home and Adult Care Home Resident Bill of Rights. The ADULT CARE AND NURSING HOME 

COMMUNITY ADVISORY COMMITTEES are appointed by the Commission and are charged with 

monitoring facility compliance. They do so by visiting each facility on a quarterly basis and submitting a 

written report that is public record and kept on file with the Regional Ombudsman. 

Purpose of the Community Advisory Committee 

Community Advisory Committee members are volunteer advocates who are appointed by the county 

commissioners to serve on the nursing and adult care home Community Advisory Committees (CAC) in 

each county (G.S. 131E-128 and 131D-31). There are over 1,300 volunteers state-wide. These volunteers 

are trained and assisted by regional ombudsmen. Beginning 2012, Cabarrus County had five nursing 

home CAC volunteers and 12 adult home volunteers. The primary purposes of the advisory committees 

are to maintain the intent of the Resident Bill of Rights within nursing homes and adult care homes and to 

promote community involvement and cooperation with such homes to ensure quality of care for older 

adults. 

Were all the homes in Cabarrus County served by the Committees? 

All homes were visited during 2012. The Nursing Home (NH) CAC completed 100 percent of its required, 

quarterly visits to the seven homes in Cabarrus County. The Adult Care Home (ACH) CAC was able to 

complete 100 percent of its required quarterly visits to the twelve homes. This committee is divided into 

two sub-committees; one sub-committee visits on weekdays; the other schedules visits in the evening 

and Saturday mornings in order to attract employed people. 

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Attachment Page number 1 of 41 

Page 8

Cabarrus County Facility Data 

11 Adult Care Homes ................. 886 licensed beds 

7 Nursing Homes...................... 725 licensed beds 

1 Family Care Home .................... 6 licensed beds 

Totals 19 Long-Term Care Homes...... 1617 licensed beds 

Educational Efforts by the Committees 

a. Nursing Home Committee volunteers helped family members understand care options after discharge. 

b. During visits, the Committees provided information on critical issues such as: 

• Resident’s Rights 

• Elder Abuse 

• Person-Centered Care 

• Voter registration and absentee balloting 

• Mental Health 

c. Several Committee volunteers attended educational workshops offered by the Centralina Area Agency on 

Aging (CAAA) to enhance their understanding of critical aging and long-term care issues. Committee 

members were then able to offer advice to residents/family/staff during visits and during contacts with 

friends in the community. Volunteers are viewed as a resource by the community. 

d. ACH Team Leader communicated regularly with local newspapers to advertise the need for volunteers on 

both CACs. 

e. Team leaders Karen Pensgen and Karen Gabbert spoke with prospective volunteers who have inquired 

about serving on the CACs to offer a realistic opinion of the duties expected from this challenging work. 

Community Involvement by the Committees 

a. The NH CAC reports that it has a sufficient number of volunteers to meet required duties. 

b. Three (of twelve) members resigned from the ACH CAC this past year; in order to continue successful 

completion of mandated committee tasks, this committee again is in need of additional, dedicated 

volunteers. 

c. Estimated hours volunteered in 2012: 

• NH Committee – 360 hours 

• ACH Committee – 824 hours 

d. Committees provided residents with a voice that focused on and promoted resident rights. 

e. Quarterly visits presented Committees with opportunities to socialize with residents who need additional 

outside contact. 

f. Both the ACH and the NH CAC conducted friendly and activity visits to their assigned homes exceeding the 

minimum program requirements. Additional visits allowed the volunteers to build rapport with residents 

and staff and to increase their visibility and value. 

g. Adult Care Home team leader Karen Pensgen served as a mentor to student-intern Jinitza Stevenson, who 

successfully completed her 1-year internship. 

h. Volunteers, along with the CAAA, planned and hosted the 12 th Annual Cabarrus County Resident Rights 

Luncheon in October. Over 180 residents/staff, volunteers and local officials attended the luncheon. The 

City of Concord Police Color Guard presented the colors. Residents stood and applauded while veteran 

residents were honored. The facilities hosted the planning meetings and donated food and items for 

goody bags given to each resident. Outside agencies provided much-needed volunteers and donations. 

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Page 9

i. Since November was a presidential election, facilities were encouraged to be diligent in seeing that 

residents were registered to vote and exercise this important right. Volunteers handed out pamphlets on 

absentee balloting to all facilities and miniature American flags to decorate bulletin boards. 

Problems Encountered by the Committees 

a. Area nursing homes have had substantial turnover among administrators for the past two years. 

b. The Nursing Home CAC volunteers continually hear concerns from residents about lengthy response times 

to requests for assistance. 

c. Many residents do not receive any visitors at all, leaving residents lonely and isolated. 

d. Residents who receive Medicaid to pay for their care get only $30/month in a nursing home, and 

$66/month in an adult care home. These meager funds are all residents have to pay for toiletries, a 

personal telephone or television, and even medications (in adult care homes). 

e. Cabarrus County has few options available for individuals who need dementia care. 

f. Residents are often hesitant to invoke their rights due to concerns of retaliation. 

g. Adult Care Home volunteers and regional ombudsmen were prepared to advocate for residents caught up 

in the panic associated with potential designation of adult care homes housing large numbers of residents 

with mental illness as an “institution of Mental Disease (IMD).” There is tremendous concern that there 

are few viable options for residents with a primary mental illness diagnosis to live successfully in the 

community since there are limited housing and community supports to meet these needs. While the State 

is addressing this problem, residents, their families and staff have had an undue amount of stress placed 

on them. This issue will be addressed further in the coming year. 

Committee Involvement in Grievance Resolutions 

a. Residents are often unwilling to divulge their name in the complaint resolution process. Therefore, most 

“grievances” expressed by residents/family were brought to the administrators’ attention as a general 

expression of dissatisfaction and followed up by the CACs during subsequent visits. 

b. During 2012, the Nursing Home and Adult Care Home CACs raised concerns on behalf of residents 

regarding: 

• Call lights not being answered in a timely manner 

• Timely repair of a broken wheelchair to ensure safety 

• Replacement of a resident’s dentures 

• Housekeeping issues 

• Cleanliness and maintenance issues 

• Taste, variety and quantity of food 

• Lack of meaningful activities especially out-of-facility opportunities leading to further 

resident isolation 

• Theft of residents’ personal items due to lack of lockable closet or box 

Strengths of the Facilities in Cabarrus County 

a. Many facilities provide excellent care and residents regularly praise staff for the care they receive. 

b. In 2012, many facilities continued to upgrade their buildings in keeping with an industry-wide trend to 

create facilities that are more homelike. 

c. Most facility administrators welcome and heed the observations and recommendations of the 

Committees. 

d. Facilities made concerted efforts to assist residents in exercising their right to vote. 

e. Most facilities have resident councils that meet monthly to provide an opportunity for residents to 

suggest changes; several have resident food councils and family councils. 

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Page 10

Weaknesses of Facilities in Cabarrus County 

a. High staff turnover, especially at the Administrator level, remains a significant problem, which adversely 

impacts continuity of care. 

b. Residents would benefit from more community groups to visit and participate in activities. 

c. Resident groups need more opportunities for affordable group outings in the community. 

d. Access to dental care remains a chronic concern for many in NH and ACH residents. 

e. Lack of timely, appropriate notice and discharge planning when a resident is asked to leave. 

Other comments 

a. Committees will plan for the 2013 Annual Resident Rights Luncheon in October. At this event in 2011, the 

long-term care residents in Cabarrus County received an abundance of donated goodie bag items 

(toiletries, snacks, etc.) from the Cabarrus Caring Hearts and Hands, through a contact made by Kay 

Honeycutt. We would be grateful to see this service project become a tradition in Cabarrus, to allow 

caring citizens to respond to the ongoing needs of area long-term care residents who often cannot afford 

or these items when needed. Other service groups are invited to join this effort, also. 

b. Committee members and the community-at-large will be invited to attend the Cabarrus County World 

Elder Abuse Awareness Day educational event, to be held at Carolinas Medical Center – Northeast on 

June 12, 2013, which is hosted by the Cabarrus County Task Force for Prevention of Abuse of Elderly and 

Disabled Adults. 

c. Volunteers attended quarterly training meetings with the Centralina AAA Regional Ombudsman as 

required. Many volunteers maintain excellent attendance at training meetings. 

d. CAC members will continue efforts to recruit/retain volunteers using local media to publicize volunteer 

opportunities. 

e. The committee members and the Centralina Ombudsman Program are grateful for the work of the 

County in recruiting new volunteers and re-appointing existing volunteers. Cabarrus County consistently 

allows the Regional Ombudsman to pre-screen citizens who inquire about service on the CAC and discuss 

the requirements of this position prior to making an appointment. This is an investment of time that 

results in appointees who have a more complete understanding of the volunteer work before they are 

appointed to the CAC, which makes the appointment process far easier and reduces potential problems 

with inactive members and resignations. 

THE REGIONAL OMBUDSMAN WILL DISTRIBUTE THIS REPORT TO THE COUNTY COMMISSIONERS, THE 

COUNTY DEPARTMENT OF SOCIAL SERVICES AND THE DIVISION OF AGING AND ADULT SERVICES. 

Prepared by Laurie Abounader, Regional Ombudsman, and CAC members Karen Pensgen and Joanne 

Yurchison, with input from members of both Community Advisory Committees. 

--Date prepared: February 12, 2013-- 

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Page 11



WORK SESSION 


4:00 P.M. 


Discussion Items - No Action 

SUBJECT: 

County Manager - Discuss Modified Work Session Format 


The Board will discuss modifying the work session format. 


Discuss format change. 


10 Minutes 

SUBMITTED BY: 

Mike Downs, County Manager 


No 


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Page 12



WORK SESSION 


4:00 P.M. 


Discussion Items – No Action 

SUBJECT: 

County Manager – Essential vs. Non‐Essential Update 


The Board will be provided handouts at the work session displaying the 

results of the Essential vs. Non‐Essential Programs and Services BOC 

retreat exercise. The handouts are for informational purposes only and 

will be discussed in length at the April 1, 2013 work session. 




5 Minutes 

SUBMITTED BY: 



COUNTY MANAGER’S RECOMMENDATIONS / COMMENTS: 

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Page 13



WORK SESSION 


4:00 P.M. 


Discussion Items – No Action 

SUBJECT: 

County Manager – Discuss the “Meeting in a Box” 


The NCACC supplied each of the 100 counties in North Carolina with a 

“Meeting in a Box”. This is an agenda packet guiding commissioners 

and legislative delegates through discussions about issues, concerns 

and needs on the county level. The Board of Commissioners needs to 

consider dates to schedule the “Meeting in a Box” with their local 

representatives. 


Receive input. 


5 Minutes 

SUBMITTED BY: 



3-5 

Page 14

No 

COUNTY MANAGER’S RECOMMENDATIONS / COMMENTS: 

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Page 15



WORK SESSION 


4:00 P.M. 


Discussion Items for Action at March 18, 2013 Meeting 

SUBJECT: 

BOC - Discuss Beaufort County Resolution to Defend Second 

Amendment Rights 


Attached is a resolution defending second amendment rights as adopted 

by Beaufort County, NC on January 18, 2013 for discussion at the work 

session. 


For discussion at the work session. 


5Minutes 

SUBMITTED BY: 

Megan Smit, Clerk to the Board 


No 


ATTACHMENTS 

Beaufort County Resolution to Preserve and to Defend the Constitution of the 

United States and the State of North Carolina 

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Page 16

FRIDAY, JANUARY 18, 2013, 3:00 PM 

SPECIAL CALL MEETING 

BEAUFORT COUNTY BOARD OF COMMISSIONERS 

NORTH CAROLINA 

BEAUFORT COUNTY 

A RESOLUTION TO PRESERVE AND DEFEND THE CONSTITUTION OF THE 

UNITED STATES AND THE STATE OF NORTH CAROLINA 

WHEREAS, the Constitution of the United States provides: "A well regulated militia being 

necessary to the security of a free state, the right of the People to keep and bear arms shall not be 

infringed." (Second Amendment). And 

WHEREAS, the Constitution of the State of North Carolina provides: "A well regulated militia 

being necessary to the security of a free State, the right of the People to keep and bear arms shall 

not be infringed; and, as standing armies in time of peace are dangerous to liberty, they shall not 

be maintained, and the military shall be kept under strict subordination to, and governed by, 

the civil power. Nothing herein shall justify the practice of carrying concealed weapons, or 

prevent the General Assembly from enacting penal statutes against that practice." (Article I, 

Section 30). And 

WHEREAS, the United States Supreme Court in recent months has twice upheld the Second 

Amendment as applying to individuals' right to keep and bear arms (Heller and 

McDonald), and 

WHEREAS, The President and Vice President of the United States have been reported recently 

to be considering adopting laws, regulations or actions which would have the effect of infringing 

on the right of Americans to keep and bear arms, and 

WHEREAS, the reasons given in support of such infringements as gun registration, banning 

certain kinds of weapons and accessories, requiring extreme background checks, restricting the 

bearing of arms such as excessive restrictions on concealed carry and possibly other restrictions, 

have not been shown by the substantial weight of scientific evidence to have been effective in 

accomplishing the stated objectives of such restrictions as compelling necessities for government 

action to protect the public safety, 

NOW THEREFORE BE IT RESOLVED, by the Beaufort County Board of Commissioners, 

sitting in duly called session on this day, that: 

The Beaufort County Board of Commissioners calls upon the Governor and General Assembly of 

the State of North Carolina to immediately pass an act to nullify the implementation within the 

State of North Carolina of any Federal law, executive order or regulations restricting the right to 

keep and bear arms, and 

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Page 17

Friday, JANUARY 18, 2013, 3:00 PM 

SPECIAL CALL MEETING 

BEAUFORT COUNTY BOARD OF COMMISSIONERS 

BE IT FURTHER RESOLVED, the County Manager be directed to see that no county paid 

staff participate in nor allow any county resources be used in the implementation of any Federal 

law, executive order or executive directive that infringe on the right to keep and bear arms, and 

BE IT FURTHER RESOLVED, that the General Assembly is petitioned to take the 

appropriate action to have a constitutional convention called upon concurrence by 2/3 of the state 

legislatures for the specific purpose of amending the United States Constitution to strengthen the 

Second and Tenth Amendments as applicable against Federal infringement of the inalienable 

right of the People to keep and bear arms and prohibit infringement by the Federal government in 

the states' rights to guarantee the protection of the right to keep and bear arms, and 

BE IT FURTHER RESOLVED, that the General Assembly adopt a proposed Amendment to 

the North Carolina Constitution to be submitted to the voters to change Article I, Sec 30 to 

guarantee the right of a law abiding citizen to carry unimpeded a concealed weapon in any place 

that a duly sworn law enforcement officer may carry a weapon and that any law passed by the 

General Assembly, or imposed by any executive official, restricting the right to keep and bear 

arms, be subject to the strictest judicial scrutiny if challenged as infringing on the right to keep 

and bear arms, and 

BE IT FURTHER RESOLVED, that this resolution, properly enacted and executed this the 

18TH day of January, 2013 be t r a n s m itted to the Clerk of the Senate and House 

of Representatives of the North Carolina General Assembly, the Governor, and each member of 

the General Assembly as well as to each County Commission in the State of North Carolina and 

to the N.C. Association of County Commissioners and to the public. 

NORTH CAROLINA 

BEAUFORT COUNTY 

AI Klemm, Vice Chairman 

Beaufort County Board of Commissioners 

I, Sharon C. Singleton, Clerk to the Board of County Commissioners, do hereby certify that the 

above is a true and verified copy of a resolution adopted by the Beaufort County Board of 

Commissioners in special session on Friday, January 18, 2013. 

2 

Sharon C. Singleton, Clerk t 

Beaufort County Board of Commissioners 


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Page 18



WORK SESSION 


4:00 P.M. 



SUBJECT: 

County Manager - NCDOT Request to Purchase Right-of-way 


The NC Department of Transportation (NCDOT) submitted a request on 

August 30, 2012 to purchase right-of-way for the extension of George Liles 

Parkway. The affected parcel is the part of land purchased for Winkler Middle 

School but the planned road extension does not affect the school or its 

facilities. The Board originally approved sale of .608 acres for $18,825. It has 

been determined that additional acres are needed, therefor the request is 

coming back to the Board to approve the new total acreage of .80 for 

$24,300. In the past the Board of Commissioners have designated proceeds 

from land purchases at schools to the affected school. A budget amendment 

is also attached that shows the anticipated revenue and assigns it to Winkler 

Middle School. 


Motion to approve NCDOT right-of-way purchase; authorize the County 

Manager to complete the required documents and approve the related budget 

amendment, pending approval from the authorizing financial institution. 


5 Minutes 

SUBMITTED BY: 

Jonathan B. Marshall, Deputy County Manager 


4-2 

Page 19

Yes 


BUDGET AMENDMENT: 

Date: 3/18/2013 Amount: $5,555 

Dept. 

Departme 

Head: Jonathan Marshall 

nt: County Manager - School ROW 

¨ Internal Transfer Within Department¨ Transfer Between Departments/Funds þ Supplemental 

Request 

Purpose: 

The NC Department of Transportation has scheduled construction that will require the purchase of a right-of-way on the Winkler Middle School 

property. NCDOT has offered $24,300 to Cabarrus County in compensation for the right-of-way. This is an increase of $5,555 in funds based 

on the addition of the extra acres purchased. 

Account 

Number 

Account Name 

Approved 

Budget 

Inc Amount Dec Amount Revised 

Budget 

00161910-6439 NC Dept of Transportat $18,825.00 $5,555.00 $24,380.00 

00197210-9701-0651 DOT Winkler Mid Ease... $18,825.00 $5,555.00 $24,380.00 

Total 

ATTACHMENTS 

Budget Revision 

Map of site 

Appraisal 

Offer for right-of-way purchase 

4-2 

Page 20

Cabarrus County Budget Amendment Request 

Date: 


Amount: 

$5,555.00 

Dept. Head: Jonathan Marshall 

Department: County Manager - School ROW 

gfedcb Internal Transfer Within Department gfedcb Transfer Between Departments/Funds gfedcb Supplemental Request 

Purpose: 

The NC Department of Transportation has scheduled construction that will require the purchase of a right -of-way on the Winkler 

Middle School property. NCDOT has offered $24,300 to Cabarrus County in compensation for the right-of-way. This is an 

increase of $5,555 in funds based on the addition of the extra acres purchased. 

Account Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 

00161910-6439 NC Dept of Transportat $18,825.00 $5,555.00 $24,380.00 

00197210-9701-0651 DOT Winkler Mid Easeme $18,825.00 $5,555.00 $24,380.00 

Total 

Budget Officer County Manager Board of Commissioners 

nmlkji 

nmlkji 

Approved 

Denied 

nmlkji 

nmlkji 

Approved 

Denied 

nmlkji 

nmlkji 

Approved 

Denied 

___________________________________ 

Signature 

___________________________________ 

Date 

___________________________________ 

Signature 

___________________________________ 

Date 

___________________________________ 

Signature 

___________________________________ 

Date 


4-2 

Page 21

111.02’ 

12"COATED STEEL 

FOR FUTURE USE 

07 

06 

05 

04 

03 

07 

06 

05 

04 

03 

8/17/99 

NOTE: 

PCME- "PERMANENT CONSTRUCTION AND MAINTENANCE EASEMENT" 

FOR DRAINAGE DITCH 

DETAILS, SEE SHEETS 

2-I AND 2-J 

PROJECT REFERENCE NO. 

R-2246B 

R/W SHEET NO. 

SHEET NO. 

12 

N 43 20’ 3 

R/W REVISION 10/6/201, IY - REVISED R/W, ELIMINATED PUE AND ADDED CONSTRUCTION EASEMENTS ON PARCELS 74 & 76. 

R/W REVISION 10/17/201, IY - REVISED R/W ON PARCEL 78 FROM -L- 1+00 TO 121+50 LT. 

R/W REVISION 2/08/2012, IY - UPDATED PL INFORMATION AND ADDED PARCEL 76A. 

R/W REVISION 3/06/2012, IY - ELIMINATED R/W FROM PARCEL 77. 

REVISIONS 

R/W REVISION 1/14/2012, IY - UPDATED PROPERTY OWNER INFORMATION FOR PARCELS 75 & 79. 

- REVISED TCE AREAS AND CONVERTED TCE TO PERMANENT CONSTRUCTION MAINTENANCE EASEMENT FOR PARCELS 75 & 79. 

- ADDED 125’ ACCESS POINT TO PARCEL 75. 

- REVISED C/A R/W & PROVIDED EMERGENCY ACCESS GATE TO PARCEL 76A. 

CHANNEL EXCAVATION 

FOR CULVERT 

SEE DETAIL ’MM’ 

(ELEV = 590.06’) 


Class ’I’ Rip Rap 

EST. 90 TONS 

FF= 110 SY 

MATCH LINE -L- STA. 100+ 50.00 SEE SHEET 11 

+00 -L- 

10’ LT. 

COIRMAT70 SY 

EXISTING 30’ SANITARY SEWER R/W 

DB 1995 PG 76 

CITY OF CONCORD 

CITY OF CONCORD 

EXISTING 30’ SANITARY SEWER R/W 

SOIL 

C C 


GRAU 350 TL-3 

12" PVC 

12" PVC 

PCME 

30" RCP-IV 

36’ 

11/2"PL CONDUIT 

MTL 

C 

GATE 

PCME 

1,500’ FULLLANE 

TYPE-A 

FSM 2GI 

1201 

C C C 

4’ P.S. 

36’ 

3SBW 

2’ P.S. 

2’ P.S. 

BL-33 

+00 

108.87’ RT. 

119’ RT 

74 

DB 493 PG 22 

MB 16 PG 75 

4’ P.S. 

4SBW 

+67.18 

110’ LT 

PI Sta 101+63.11 

D 

L = 626.52’ 

T = 315.85’ 

R = 2,000.00’ 

+91.44 


PHILLIP MORRIS USA, INC 

+00 

106’ RT 

e = SEE PLANS 

+50 

158’ LT 

N 68 03’04" E 

1220 

FS 

930.26’ 

18" RCP-IV 

See Detail "NN" 

MARKER 

GAS 

+00 

96’ RT 

CP ME 

F C F 

C 

30 

PIs Sta 105+67.16 

F 

24" RCP-IV 

Ls = 280.00’ 

LT = 186.71’ 

ST = 93.38’ 

CLI RIPRAP 

EST. 2 TONS 

FF=8 S.Y. 

CP ME 

SOIL 

FSM 

CP ME 

F F F 

C C C C 

+73.78 

110’ LT 

TYPE-A 

FS2 

2GI 

18" RCP-IV 

2GI 

C 

5SBW 

1202 

1203 

+73.78 

150’ 

105 


+73.78 

96’ RT 

CP ME 

40’ 

INC. 

+73.78 

110’ RT 

-L-CS 104+73.78 

75 

CLARENCE S. LITTLE & 

WF. LILLIAN M. LITTLE 

DB 238 PG 267 

-MUP-PT 32+28.20 

4SBW 

CP ME 

PROPOSED FENCE 

+00.00 -L- 

END C/A 

FENCE 

125’ ACCESS POINT 

F F F F F 

C 

C 

18" RCP-IV 

CHORD 

MARKER 

02 

CP ME 

02 

+73.78 

GAS 

CHORD 

4’ P.S. 

NAD 83 

3SBW 

01 

2’ P.S. 

2’ P.S. 

76 

FSM 

FS2 

00 

+22.80 -L- 

BEGIN C/A 

FENCE 

MARY HELEN GARRISON DALTON 

MB 4 PG 2 

1204 

18" RCP-IV 

2GI 

DB 5667 PG 360 

CP ME 

2GI 

1205 


+53.78 

110’ LT 

01 


+53.78 

96’ RT 

+53.78 

106’ RT 

-L-ST 107+53.78 

BEGIN BOARDWALK BRIDGE 

-MUP- STA. 35+93.39 

CP ME 

35 

02 

+95 

110’ LT 

+33.78 

+95 -L- 

185’ LT 

155’ LT 


C C C C C C C 

F 

F 

F 

F 

F 

F 

+95 

F 

F 

F 


431.05’ EIP-EIP 

02 

S36 07’10"W 

PROPOSED 20’ 

EMERGENCY 

GRAVEL 

TS 

F 

F 

F 

ACCESS ROAD 

4SBW 

+58.63 

96’ RT 

+63.43 

106’ RT 

+40 

185’ LT 

S 

CL I RIP RAP 

EST. 15 TONS 

FF=30 S.Y. 

+88.84 

159’ RT 

GR 

Remove 

BL-34 

PI Sta 29+34.95 

D 

L = 590.46’ 

T = 297.21’ 

R = 2,089.91’ 

e = 02 

48"WW&1SBW 

36"CMP 

15"HDPE 

02 

F F 

15" RCP-IV 

MARKER 

15"HDPE 

8:1 

GAS 

110 

20’ 

EIP 

36" RCP-IV 

1207 

GATE 

36’ 46’ 36’ 

2GI 

18" RCP-IV 

1214 

FS2 

F 

N3657’37"E 

(2 @ 12’) 

Retain 

N36 49’31"E 

DOUBLE SWING 

BM #10 

-L- 

-L- 

-MUP- 

Retain 

ELEV. = 617.04’ 

PI Sta 39+98.03 

D 

L = 87.74’ 

T = 43.87’ 

R = 3,500.00’ 

GRAU 350 

e = 02 

PROPST BROS. DISTS., INC. 

223.01’ EIP-REBAR 

52.52’ REBAR-REBAR 

N 36 51’06" E 

1039.09’ 

+70 

168’ LT 

+10 

110’ 

FSM 

1206 

24" RCP-IV 

C C C 

DB 698 PG 36 

PROPOSED BOARDWALK 

+45.74 

16.52’ 

300’ TAPER 

BEGIN NOISE WALL 

-L- STA. 10+98.44 

PROP. SINGLE FACE 

CONCRETE BARRIER 

B-77 

REBAR 


DB 8757 PG 318 

ACCESS EASEMENT 

DB 9318 PG 154 

10’ P.S. 

REBAR 

DO NOT DISTURB 

EXISTING WALL 

10’ 

10+98.44 -L- 

END FENCE 

DB 6450 PG 193 

MB 31PG 10 

N36 50’35"E 

FOUAD AND 

MAIA LOTFY 


30" RCP-IV 

4’ P.S. 

-MUP-PC 39+54.15 

END BOARDWALK BRIDGE 

-MUP- STA. 39+46.74 

BEGIN VINYL COATED 

CHAIN LINK FENCE 

-MUP- STA. 39+46.74 

LT & RT 

N2729’28"W 

02 

BHART O. AND 

HANSA B. PATEL 

DB 1916 PG 209 

DB 1712 PG 79 

Retain 

ROADWAY DESIGN 

+71.36 

97.12’ 

ENGINEER 

HYDRAULICS 

ENGINEER 

PRELIMINARY PLANS 

DO NOT USE FOR CONSTRUCTION 

FOR PROFILE OF -L- SEE SHEETS 24 & 25 

FOR PROFILE OF -MUP- SEE SHEETS 35 & 36 

CENTEX INTERNATIONAL, INC. 

PROPOSED NOISE WALL 

JOHN K. DURHAM & 

WF. SHARON O. DURHAM 

DB 3007 PG 250 

REBAR 

MB 31 PG 10 

DB 2248 PG 205 

MB 31PG 10 

CHARLES W. JR. AND 

JOYCE L. THOMPSON 

-MUP-PT 40+41.89 

DB 1038 PG 233 

MB 31PG 9 

24’ 

46’ 

02 

10’ P.S. 

139.16’ REBAR-COR N2729’28"W 

N0139’29"E 

N3112’49"E 

201.64’ REBAR-COR 

148.95’ COR-COR 


N5308’17"W 

126.93’ COR-COR 

+72.66 

12.41’ 

PROPOSED FENCE 

+23.33 

40 

PATRICK M. SHANNON & 

WF. DEBORAHJ. SHANNON 

2GI 2GI 

1209 

CP ME 

F 

F 

TYPE-A 

2GI 

1208 

TYPE-D 

2GI 

+91.83 

96’ RT 

GR 

MARKER 

+03.28 

120’ RT 

F 

GAS 

79 

+50 

110’ LT 

S 

76A 

S 

POND 

Standard Base Ditch 

SEE DETAIL ’M’ 

DDE=120 CY 

48"WW&5SBW 

C 

11/2" PL CONDUIT FOR FUTURE USE 

12" COATED STEEL 

RIP RAP 

+21.89 

159’ RT 

CP ME 

+00 

100’ LT 

+50 

F 

120’ RT 

S 

77 

MARKER 

MTL GATE 

F 

GAS 

S 

GRADETO DRAIN 

+93 

96.07’ RT 

72"BLK WALL 

CONC 

CP ME 

F F F F 

C 

F 

2SBKFD 

2SBKFD 

36" 

CONC 

78 

S 

F F 

18" RCP-IV 

18" RCP-IV 

COLLARAND EXTEND 

CONC 

CONC 

CONC 

2SFD 

CP FME 

F 

F 

36" 

CONC 

24" RCP-IV 

FSM 

DB 2224 PG 333 

MB 31PG 10 

1212 

121.64’ COR-COR 

CB 

R= 50’ 

8" PVC 


18" RCP 

F 

18" RCP 

N70 25’34"E 

1210 

18" RCP-IV 

55.52’ COR-REBAR 

1213 

72"WD 

CONC 

F 

F 

F 

TYPE-A 

N2729’28"W 

2GI 

CONC 

WF. JODY K. HUNTER 

2GI 

S 

36" 

1211 

DAVID P. HUNTER & 

+00 

168’ 

CP ME 

F 

2SBKFD 

F 

F 

F 

MATCH LINE -L- STA. 114+ 00.00 SEE SHEET 13 

WF. JODY K. HUNTER 

DB 3742 PG 160 

MB 31PG 10 

14-NOV-2012 15:06 

R:\Roadway\Proj\R2246B_rdy_psh_s12.dgn 

$$$$USERNAME$$$$ 


4-2 


N3651’43"E 


N3652’10"E 

REBAR 

REBAR 


N5308’17"W 

N36 50’16"E 

70.00’ 

Page 22

North Carolina Department of Transportation-Right of Way Branch 

REVIEW CERTIFICATION 

TIP/Parcel No.: R-2246B/76A WBS Element: 34408.2.6 

County: Cabarrus 

---------------- 

Owner(s): Cabarrus County FedAid Project: STP-OOOS(684) 

I HEREBY CERTIFY THAT, to the best of my knowledge and belief the facts and data reported by me and used in 

the review process are true and correct 

I understand that this estimate of value is to be used in collllection with a highway project and/or NCDOT Real 

Estate transaction. 

The analyses, opinions, and conclusions in this Review Report are limited only by the critical assumptions and 

limiting conditions stated in this Review Report and are my personal, unbiased professional analyses, opinions, and 

conclusions. 

I have no direct or indirect, present or prospective interest in the subject property or in any benefit from the acquisition 

of the subject property and I have no personal interests or bias with respect to the parties involved. 

My compensation is not contingent on an action or event resulting from the analyses, opinions, or conclusions in, or 

the use of, this Review Report. 

My estimate of the value of all items which are Compensable under State law but not eligible for Federal Aid 

reimbursement is $ 0 

I personallyin :--sp_ec_t_e-::d-.th:-e-su--=-bJ:-. ec_t_p_llfl_cel I did 181 did not D personally inspect all sales/rentals considered to be 

comparable to the subject parcel. 

My analyses, opinions, and conclusions were developed and this Review Report was prepared in compliance with 

NCDOT Real Estate Appraisal Standards and Legal Principles and the Uniform Standards of Professional Appraisal 

Practice. The appraisals in this assignment are to be made in accordance with all of the requirements set out in the NCDOT 

Real Estate Appraisal Standards and Legal Principles and the Uniform Standards of Professional Appraisal Practice and 

shall also comply with all applicable Local, State, and Federal laws, ordinances, regulations, restrictions and/or 

requirements; and any additions, revisions and/or supplements thereto. No one provided me with significant professional 

assistance with this Review Report. 

My opinion of the difference, if any, in the "Market Value" of the entire tract Before the Acquisition and the 

"Market V aloe" of the remaining property immediately After the Acquisition is $ 24,300 , as allocated: 

Allocation 

RightOfWay 

Permanent Easements 

Temporary Easements 

$ 24,000 

$ 0 

$ ___ 0 ___ 

Total Value of Land Acquired 

Value of Improvements Acquired 

Damage to Remainder 

Benefits to Remainder 

DIFFERENCE 

$ 24,000 

$ 300 

$ 0 

$ 0 

$ 24,300 

VOIDS & SUPERSEDES PRIOR APPROVAL OF 7/6/12 


DATE OF CERTIFICATION 

REVIEW APPRAISER 

"Un-Economic Remnant" is a factor DYes 181No 

Area 

Administrative Approval 

APPROVED BY: 


DATE: 

FRMS-S 

Revised: 04/11 


4-2 

Page 23

STATE OF NORTH CAROLINA 

DEPARTMENT OF TRANSPORTATION 

P ATRICK L. MCCRORY 

GOVERNOR 

ANTHONY J. TATA 

SECRETARY 

January 22, 2013 

J.D.#: 

STATE PROJECT: 

F .A. PROJECT: 

COUNTY: 

DESCRIPTION: 

MEMORANDUM TO: 

FROM: 

SUBJECT: 

R-2246B 

34408.2.6 

STP-OOOS(684) 

CABARRUS 

George Lyles Parkway from S. of SR 1304 (Roberta Rd) to SR 

1431 (Weddington Rd) 

MR. ED WELBORN, STATE APPRAISER 

Barbara F. Morton, Review Appraiser 

Adjustment ofValue Finding Due to Plan Revisions changing 

the areas of the R W and deleting TCE, which will Void and 

Supersede the prior approved appraisal dated 6/19/12 and 

approved on 7/6/12 

PROPERTY OF: 

PARCEL: 

The appraisals of the subject property are as follows: 

Cabarrus County 

76A 

Appraiser Date Type Before Value After Value Difference Approved 

Robert L. Swinney 6/19112 VF N/A N/A $18,825 7/6112 

Void 1122/ 13 

Barbara F. Morton ADJ. N/A N/A $24,300 1/22113 

Reference is made to the Value Finding for Parcel 76A dated 6119/12. This adjustment is being 

made based on a Revised Summary Sheet dated 1117113 which shows a change in the area of the 

RW being acquired and deleting the TCE. A comparison of the original and revised summary 

sheets is shown in the following chart: 

Original Summary Sheet 

5/14/12 

Total Area: 

44.999 ac 

Area in RW: 

0.608 ac 

Area Left of R W : 

0 ac 

Area Right ofRW: 44.391 ac 

TCE : 

0.038 ac 

Improvements to be acq. Misc. landscaping 

Revised Summary Sheet 

1/ 17/ 13 

44.999 ac 

0.800 ac 

0 ac 

44.199 ac 

0.0 ac 

Misc. landscaping 

In the previous Value Finding dated 6/9/12, the unit land value of$30,000/ac was used to value 

the right of way to be acquired. That unit value still remains reasonable. The TCE from the 

original Value Finding has been deleted. The value ofthe miscellaneous site improvements to be 

acquired still remains reasonable. 


4-2 

Page 24

Based on the Revised Summary Sheet dated 1117113, the reviewer is recommending the Value 

Finding be adjusted as follows: 

Land Area to be Acquired: 

RW: 0.800 ac x $30,000/ac = 

TCE: 0.0 ac x $30,000/ac 

Total Land to be Acquired 

Total Improvements to be Acquired 

Acquisition Total: 

$24,000 

__ 0 

$24,000 R 

$ 300 

$24,300 

Respectfully submitted, 

Barbara F. Morton 


4-2 

Page 25

SUMMARY STATEMENT/OFFER TO PURCHASE REAL PROPERTY 

DUE TO THE ACQUISITION OF RIGHT OF WAY AND DAMAGES 

VOIDS AND SUPERSEDES ALL PRIOR OFFERS 

TO: Cabarrus County DATE: 1-31-13 

TO: Lessee, if Applicable 

TIP NO.: R-2246B WBS ELEMENT: 34408.2.6 

COUNTY Cabarrus PARCEL NO.: R-2246B 076A 

DESCRIPTION: George Liles Boulevard 

Dear Property Owner: 

The following offer of just compensation is based on the fair market value of the property and is not less than the 

approved appraised value for the appropriate legal compensable interest or interests. The approved value disregards any 

increase or decrease in the fair market value of the property acquired due to influence caused by public knowledge of this 

project. The offer of just compensation is based on an analysis of market data, comparable land sales, and, if applicable, 

building costs in the area of your property. Please retain this form as it contains pertinent income tax information. 

Value of Part Taken (Includes Land, Improvements 

And Appurtenances Considered as Realty) $ 24,300.00 

Damages, if any, to Remainder $ 

Benefits, if any, to Remainder $ minus 

TOTAL $ 24,300.00 

The total offer includes all interests other than leases involving Federal Agencies and Tenant owned improvements. 

(A) Description of the land and effects of the acquisition by easement [ ] and deed [X]: 

Subject property described in Deed Book 8757, page 318, Cabarrus County Registry, contains approximately 44.999 

acres of which 0.800 acres is being acquired as right of way, leaving 44.199 acres remaining on the right with access to 

Weddington Road. 

(B) The offer for improvements considered as realty includes payment for the improvements and appurtenances 

described below. Should you desire to retain these improvements, you may repurchase them for a retention value with 

the stipulation that you remove them from the acquisition area at no expense to the Department. 

Misc. timber & landscaping and section of gravel drive 

(C) Should you desire to sell the Department the portion of your property considered to be an uneconomic 

remnant/buildable lot, as explained to you by the Right of Way Agent, the total offer would be: $ NA . 

I will be available at your convenience to discuss this matter further with you. My telephone number is 

704-982-9181 in Albemarle , North Carolina. 

The original of this form was handed/mailed, if out of state owner, to Len Witke 

on 1-31 20 13 . Owner was furnished a copy of 

the Right of Way Brochure/Owner’s Letter. 

(Signed) 

Trent Culp Right of Way Agent 

FRM10-B 

4-2 


Page 26



WORK SESSION 


4:00 P.M. 


Discussion Items for Discussion at March 18, 2013 Meeting 

SUBJECT: 

County Manager - One Time Funding Senior Center Expansion 


The Board of Commissioners requested that County staff study options to 

provide additional instructional and exercise space at the Senior Center in 

Concord and approved Morris Berg Architects to perform that work. The 

results were presented to the Board and to the Senior Center Advisory 

Committee and the third option was chosen. This item is being presented 

for approval as a one time spending project in the FY2013 Budget with a 

cost of $390,000 including architects fees, estimated construction cost, 

and 10% contingency. 


Motion to approve the Senior Center Expansion project including the 

required budget amendment, related project budget ordinance and to 

authorize the County Manager and County Attorney to complete the 

contract with Morris Berg Architrects for design. 


5 Minutes 

SUBMITTED BY: 

Jonathan B. Marshall, Deputy County Manager 

Kyle D. Bliafer, General Services Director 


Yes 

4-3 

Page 27



ATTACHMENTS 

Budget Amendment 

Project Ordinance 

4-3 

Page 28

Cabarrus County Budget Amendment Request 

Date: 


Amount: $390,000.00 

Dept. Head: Jonathan Marshall 

Department: General Fund/Const & Renovation 

gfedcb gfedcb gfedcb 

Internal Transfer Within Department Transfer Between Departments/Funds Supplemental Request 

Purpose: 

This budget amendment appropriates the General Fund Balance for Senior Center Renovation Project. The Budget Amendment also 

records the receipt of funds into the Construction and Renovation fund and establishes expenditure accounts for account tracking 

purposes. 

Account Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 

00161710-6901 Fund Balance Appropria $4,938,828.00 $390,000.00 $5,328,828.00 

00191960-9708 Contri to Cap Proj Fun $30,000.00 $390,000.00 $420,000.00 

$0.00 

34398145-9820-RENO Build & Reno- Sr Ctr $0.00 $326,000.00 $326,000.00 

34398145-9606-RENO Engineer - Senior Ctr $0.00 $37,000.00 $37,000.00 

34398145-9501-RENO Bldg & Grd Maint -Sr C $0.00 $27,000.00 $27,000.00 

34368145-6902-RENO Cont from GF $0.00 $390,000.00 $390,000.00 

Total 

Budget Officer County Manager Board of Commissioners 

nmlkji 

nmlkji 

Approved 

Denied 

nmlkji 

nmlkji 

Approved 

Denied 

nmlkji 

nmlkji 

Approved 

Denied 

_______________________________ 

Signature 

_______________________________ 

Date 

_______________________________ 

Signature 

_______________________________ 

Date 

_______________________________ 

Signature 

_______________________________ 

Date 


4-3 

Page 29

CABARRUS COUNTY CONSTRUCTION AND RENOVATION PROJECT 

BUDGET ORDINANCE 

BE IT ORDAINED by the Board of Commissioners of Cabarrus County, North Carolina that, 

Pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital 

project ordinance is hereby adopted: 

Section I. 

A. The project authorized is the various County construction and renovation related projects. 

Details of the projects are listed in section C. of this Project Ordinance. 

B. The officers of this unit are hereby directed to proceed with this capital project within the 

terms of the Generally Accepted Accounting Principles (GAAP) and the budget contained 

herein. 

C. It is estimated that the following revenues will be available to complete capital projects as 

listed. 

Capital Projects Fund (Capital Reserve Fund) 

Contribution from Convention/Visitors Bureau 

Rental – Tower Lease 

Lease Proceeds ( Wallace Park) 

General Fund Contribution 

Sale of Fixed Assets 

PARTF Grant 

$11,893,594 

$150,000 

$321,592 

$3,421,394 

$1,215,134 

$20,000 

$350,000 

TOTAL REVENUES $17,371,714 

D. The following appropriations are made as listed:: 

Demolition of old Jail and new Parking 

$2,000,000 

Renovation of Human Service Building 

$1,312,033 

Governmental Center Main Area Handler 

$100,000 

Demolition of old Board of Elections 

$350,000 

Renovations of Kann Library Program Room 

$80,000 

Emergency Telephone Equipment 

$1,066,726 

Southeast Community Park 

$5,601,394 

Board of Elections Renovations 

$2,313,767 

Mini Governmental Campus 

$244,877 

Bethel Elementary Project 

$9,600 

Dent Service Payments 

$1,738,723 

Courthouse Chiller 

$135,000 

Multi-Building Pre-cast Sealing and Caulking $240,000 

Arena HVAC Equipment Replacement 

$1,000,000 

Arena Roof Replacement 

$74,800 

Camp T.N. Spencer Park 

$250,000 

Human Service Building HVAC 

$180,000 

Rocky River School Park Restrooms 

$284,794 

Senior Center Renovations 

$390,000 

TOTAL EXPENDITURES $17,371,714 

GRAND TOTAL – REVENUES $ 17,371,714 

GRAND TOTAL – EXPENDITURES $ 17,371,714 


4-3 

Page 30

Section II. 

A. Special appropriations to non-profit organizations shall be distributed after the 

execution of an agreement which ensures that all County funds are used for 

statutorily permissible public purposes. 

B. The County Manager or designee is hereby authorized to transfer appropriations 

within or between funds, or modify revenue and expenditure projections as 

contained herein under the following conditions: 

1. The Manager may transfer amounts between objects of expenditure and 

revenues within a function without limitation. 

2. The County Manager may transfer amounts up to $500,000 between functions 

of the same fund. 

3. The County Manager may transfer amounts between contingency funds which 

are set aside for a specific project for budgetary shortfalls or upon the 

appropriate approval of a change order. 

4. The County Manager is authorized to transfer funds from the General Fund or 

Capital Reserve Fund to the appropriate fund for projects approved within the 

Capital Improvement Plan for the current fiscal year. 

5. Upon notification of funding increases or decreases to existing grants or 

revenues, or the award of grants or revenues, the Manager or designee may 

adjust budgets to match, including grants that require a County match for which 

funds are available. 

6. The Manager or designee may adjust debt financing from estimated projections 

to actual funds received. 

7. The County Manager may enter into and execute change orders or 

amendments to construction contracts in amounts less than $90,000 when the 

appropriate annual budget or capital project ordinance contains sufficient 

appropriated but unencumbered funds. 

8. The County Manager may award and execute contracts which are not required 

to be bid or which G.S. 143-131 allows to be let on informal bids so long as the 

annual budget or appropriate capital project ordinance contains sufficient 

appropriated but unencumbered funds for such purposes. 

9. The County Manager may execute contracts with outside agencies to properly 

document budgeted appropriations to such agencies where G.S. 153 A-248(b), 

259, 449 and any similar statutes require such contracts. 

10. The County Manager may reject formal bids when deemed appropriate and in 

the best interest of Cabarrus County pursuant to G.S. 143-129(a). 

11. The County Manager may reduce revenue projections consistent with 

prevailing economic conditions, and also reduce expenditures correspondingly. 


4-3 

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Section III. 

This ordinance and the budget documents shall be the basis of the financial plan for the 

County of Cabarrus. 

a. The Finance Director is hereby directed to maintain within the Capital Project 

Fund sufficient detailed accounting records to satisfy the requirements of the 

law. 

b. The Finance Director is directed to report, at the request of the Board, on the 

financial status of each project element in Section I and on the total revenues 

received or claimed. 

c. Copies of this capital project ordinance shall be furnished to the Clerk to the 

governing Board, and to the Finance Director for direction in carrying out this 

project. 

d. At the completion of a construction project, all unrestricted excess funds are 

transferred to the General Fund and the portion of the Capital Project 

associated with the project is closed. 

Adopted this the 18 th day of March, 2013. 

CABARRUS COUNTY BOARD OF COMMISSIONERS 

BY: __________________________ 

Elizabeth F. Poole, Chairman 

ATTEST: 

_________________ 

Clerk to the Board 


4-3 

Page 32



WORK SESSION 


4:00 P.M. 



SUBJECT: 

EMS - Approval of Ambulance Piggyback Purchase and Related Budget 

Amendment 


It is requested to purchase three (3) new type III ambulances by 

piggybacking a bid awarded to Southeastern Specialty Vehicles, Inc. by 

Elmore County, Idaho using budgeted medicaid transportation funds. The 

total purchase cost is $426,000 including taxes, tag and lettering. The new 

ambulances will replace ones that have outlived their usefulness and will 

comply with the County's vehicle replacement policy. The cost may not be 

incurred until the next budget year, but we need to set it aside this year so 

we can order them. 


Consider a motion to approve the piggyback of Elmore County's bid to 

purchase three (3) new type III ambulances at a cost of $142,000 each 

and adopt the related budget amendment. 


5 Minutes 

SUBMITTED BY: 

Alan Thompson, EMS Director 


Yes 

4-4 

Page 33



Date: 3/18/2013 

Amoun 

t: $426,000 

Dept. 

Head: Alan Thompson, EMS Director 

Depart 

ment: EMS 

¨Internal Transfer Within Department¨Transfer Between Departments/Funds 

þSupplemental Request 

Purpose: 

To appropriate unbudgeted revenues in transportation, to allow EMS to purchase 3 new ambulances. The purchase needs to be 

initiated at this time as there is a long lead time on receiving the ambulance for use in service. 

Account 

Number 

Account Name Approved 

Budget 

Inc 

Amount 

Dec 

Amount 

Revised 

Budget 

00165240-6644 Medicaid Transportatio $244,769.00 $426,000.00 $670,769.00 

00192730-9863 Motor Vehicles $392,445.00 $426,000.00 $818,445.00 

Total 

ATTACHMENTS 

Bid documents 

4-4 

Page 34

Specifications for a 

Type 1 (conventional) or Type 3 (van) 

Ambulance 

With a 

Chevrolet G4500 Chassis 

or 

Ford F450 Chassis 

For the 

Elmore County Ambulance District 

150 South 4 th East 

Mountain Home, Idaho 

1 


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INSTRUCTIONS FOR BIDDERS 

This specification establishes standards for the design, construction and performance of a Type 1 

(conventional) or alternatively, Type 3 (van) ambulance. The completed vehicle and components must comply 

with the current version of Federal Specification KKK-A-1822F unless specifically requested otherwise in the 

following document. As the criteria for compliance with KKK-A-1822F are well established, this document will 

not contain redundant references to their content. 

Bids will not be accepted after the date and time stated in the invitation to bid. 

Payment shall be made in accordance with these specifications and the Request for Proposal (“ Bid Proposal”) 

submitted by the Bidder. Payment will be made upon acceptance of the vehicle and equipment specified in 

this document. 

Bids received shall be evaluated by the Elmore County Board of Commissioners as the governing board of the 

Elmore County Ambulance District (the “Purchaser”). This evaluation will be based on, but not limited to 

compliance with the conditions and instructions of the bid, completeness of proposal, exceptions, price, and 

delivery schedule. 

Bid Proposals taking total exception to these specifications will not be accepted. 

Any exception to the provisions in these specifications must be marked in the body of this document and 

itemized on a separate attached page(s) titled EXCEPTIONS/DEVIATIONS/CLARIFICATIONS. Referenced by 

page and paragraph, a detailed explanation of the exception shall be provided, along with the bidder’s 

alternative proposal. Bids not following this format shall not be considered. Any exceptions, deviations, or 

clarifications must be submitted in the order of this specification. 

The Bidder shall indemnify and save the Purchaser harmless from any and all claims, liability, losses, and 

causes of actions which may arise out of the fulfillment of an agreement arising out of these Specifications. 

The Bidder shall pay all claims and losses of any nature whatsoever in connection therewith, and shall defend 

all suits, in the name of the Purchaser when applicable, and shall pay all costs and judgments which may ensue 

thereafter. 

Failure to deliver any part of the order to the terms required may be considered by the Purchaser as a breach 

of contract. In such case the vehicle and equipment may be rejected and the purchaser shall retain the right to 

require forfeiture of the full amount of the Performance Bond (if required) as liquidated damages. 

2 


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When submitting their Bid Proposal, Bidders must return all pages of these specifications as part of the Bid 

Proposal as it may become a part of the contract between the Bidder and the Purchaser. Caution should be 

taken by the Bidder that all questions are answered in the spaces provided and that all information requested 

is provided. 

It is the Bidder's responsibility to be familiar with all federal, state, and local laws, ordinances, codes, and 

regulations concerning the submission of this bid and the work it effects. Ignorance of said enactments shall 

not relieve the Bidder of the responsibility to comply or complete the bid work. 

In the event a clarification is requested on the contents of this specification, the question shall be addressed in 

writing or e-mail to : bsteele@elmorecounty.org . 

If a Bidder requests clarification, a copy of the request and the Purchaser's reply will be forwarded to all 

Bidders. 

The vehicle(s) shall, at the time of delivery, conform to the minimum requirements of the latest standards 

covering vehicles of this type. This shall include federal, state and local requirements. 

The vehicle(s) and equipment shall be delivered to the Purchaser. Prices shall be quoted on a delivered and 

accepted vehicle-by-vehicle basis. Vehicles manufactured and/or assembled outside of the United States will 

not be considered. Bidder must state the physical address of their manufacturing or assembly location. 

All bid prices shall be quoted F.O.B. destination basis, at the Purchaser's specified location. Bid prices shall be 

complete and include all warranties and equipment specified. After bid allowances will not be made for 

incorrect or incomplete bids proposals. 

All prices, terms and conditions must be specified on the Bid Proposal Form. 

Bid prices shall be valid for at least sixty (60) days from the date of the Bid Opening, or as otherwise specified 

on the Bid Proposal Form. 

Bidder agrees that other governmental agencies may purchase similar equipment under the pricing structure 

and terms of this awarded bid. 

The Purchaser seeks the highest level of quality assurance and liability protection. To insure that these 

standards are met, Bidders must submit documentation that they are a current member of the Ford QVM 

(Qualified Vehicle Modifier) program and the Ambulance Manufacturers Division of the National Truck 

Equipment Association. The QVM certification applies even in cases where the chassis bid is not a Ford Motor 

Company product. Bidder shall also provide proof of ambulance specification KKK1822F certification from an 

“outside” source, as well as welding certification. Bids not meeting this requirement cannot be considered. 

To insure that this contract is awarded to a vehicle manufacturer who has the resources to meet the 

performance and warranty criteria specified herein, the Purchaser may procure credit reports to verify 

compliance. Bids not meeting this requirement cannot be considered. 

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All equipment furnished shall be guaranteed to be new and of current manufacture; meet all requirements of 

this specification; and be in proper operating condition at the time of delivery. All parts shall be of high quality 

workmanship and construction. No part or attachment shall be substituted or applied contrary to the 

manufacturer's recommendations and standard practices. 

Bidders shall include with the Bid Proposal: literature, photographs or similar documents which describe or 

depict the manufacturer's type and model proposed; a complete set of the manufacturer's specifications which 

detail materials use as well as construction techniques for the exact ambulance proposed; and one (1) set of 

drawings for the exact ambulance proposed. These drawings shall consist at a minimum of: four (4) exterior 

views; front, rear, curbside and streetside and four (4) interior views; front, rear, curbside and streetside, 

showing the location of all requested features attached thereto. Omission or incomplete documentation shall 

be grounds for total rejection of the bid. Labeled drawings with lists of equipment are not considered as a 

substitute for the detailed manufacturer’s specifications; they must be provided in addition to the specification. 

NOTE: The drawings submitted by the Bidder must show the design, layout, and features specified in this 

document. Submitting a manufacturer's "generic" or "standard feature" drawings, or photocopies of the 

reference drawings provided with this document, is NOT acceptable. 

Since these specifications describe an emergency vehicle that may be used under adverse conditions, the 

Purchaser seeks to reduce its future liability exposure. Therefore, all bidders responding to these 

specifications shall submit a proper and verifiable Certificate of Insurance. This shall certify that the 

Manufacturer of the bid vehicle has in force Product Liability insurance in the minimum amount of ten million 

dollars ($10,000,000.00). This insurance shall have been issued by a Company rated "A+" as reported in the 

current edition of Best's Key Rating Guide, published by Alfred M. Best Company, Inc. Bidders failing to submit 

proof of the above requirement cannot be accepted and their Bid Proposal will be rejected. 

All Bidders must have any and all current licenses required by state law to do business in the state in which the 

Purchaser resides, and shall be registered with the Secretary of State of the State of Idaho. Copies of Motor 

Vehicle Seller’s license held from any U.S state shall be provided as well. 

Prior unfavorable experiences of the Purchaser or documented significant unfavorable experiences of other 

agencies, with any vendor or represented product submitting a bid may be in and of itself grounds for rejection 

of the bid. 

Because of the expense of this purchase, at the discretion of the Purchaser any bidder must provide a like 

ambulance for the purchaser’s inspection, at the bidder’s expense, at the Purchaser’s facility within 10 

calendar days of the bid opening. Failure to provide this provision is grounds for rejection of the bid. 

Demonstrator ambulances meeting this specification will be considered. It shall be the sole judgment of the 

Purchaser whether a demonstrator which is proposed would or would not be in the best interest of the bidder. 

SCOPE, PURPOSE & CLASSIFICATION 

4 


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Scope 

This specification covers a new, commercially produced, surface medical care vehicle, hereinafter referred to 

as ambulance or vehicle. A vehicle in compliance with this specification shall be defined as a standard 

ambulance. 

Purpose 

The purpose of this document is to provide minimum specifications and test parameters for the manufacture 

of an emergency medical care vehicle which meets the needs and desires of the Purchaser. It establishes 

essential criteria for the design, performance, equipment and appearance of the vehicle. The object is to 

provide a vehicle that is in accordance with nationally recognized guidelines. 

Classifications 

This specification calls for two (2) separate chassis options for our consideration. We are soliciting proposals 

for a Type III built upon a General Motors G4500 chassis or a Type I built upon the Ford F450 chassis. It is our 

intent to purchase only one ambulance at this time. It is our desire that the module be as close to exactly the 

same as possible on either chassis. Bidders shall list any significant differences between the Type I and the 

Type III modules proposed in an Exception/Deviation/Clarification document included with this bid. 

General 

This is an engineer, design, construct and deliver type specification and it is not the intention of the Purchaser 

to write out vendors or manufacturers of similar or equal equipment of the types specified. It should be 

noted, however, that this specification is written around specific needs of the Purchaser. With the intent to 

standardize certain components, therefore, in numerous places we have named specific brands of 

components. This has been done to establish a certain standard of quality. Other brands will be accepted 

providing the vendor provides documentation in the bid that the particular brand offered meets or exceeds 

the quality of the actual brand called for in the specification. 

Materials 

The emergency medical care vehicle, chassis, ambulance body, equipment, devices, medical accessories and 

electronic equipment to be delivered under this contract shall be standard commercial products, which meet 

or exceed the requirements of this specification. The ambulance shall comply with all Federal Motor Vehicle 

Safety Standards (FMVSS), the Federal regulations applicable or specified for the year of manufacture. The 

chassis, components and optional items shall be as represented in the manufacturer's current technical data. 

5 


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Materials used in the construction shall be new and not less than the quality conforming to current 

engineering and manufacturing practices. Materials shall be free of defects and suitable for service intended. 

Does your bid comply? 

Yes __X__ No_____ 

Manufacturing Ability 

It is the intent of these specifications that the manufacturer of these vehicles has the ability to manufacture a 

complete ambulance within their plant facility, except for the chassis. The basic modular body must be built 

"in house" by the manufacturing firm and not "farmed out" to another company, corporation or production 

site. The entire modular unit must be built and finished in a single facility. 

The ambulance manufacturer must have no less than 5 years of experience in the construction of modular 

ambulance bodies and have built a minimum of 2000 such bodies. In addition, the Bidder/ manufacturer must 

include with this bid valid contact information for a minimum of ten (10) prior purchasers of a similar 

ambulance, with a minimum of three (3) from rural agencies in Idaho, in order to assist in our evaluation 

process. 


Yes __X__ No_____ 

Testing 

The finished unit shall be subjected to complete testing including but not limited to fit and finish, door, door 

and cabinet latching, locking mechanisms, lights (both chassis and conversion), siren(s), environmental 

systems, suction and oxygen systems, general vehicle electrical systems, and restraint devices. The vehicle 

shall be driven for a distance of not less than 15 miles over a variety of roads to check for operations, noises, 

etc. Any defects found shall be noted and corrected. 


Yes __X__ No_____ 

There shall be a water test conducted to check for leaks. This test shall be conducted in a specific booth or 

room designed for that purpose. There shall be multiple pressurized water jets from multiple directions for a 

minimum of 10 minutes. Any leaks found shall be noted and corrected. 

6 


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Yes __X__ No_____ 

All vehicle tire pressures shall be checked and adjusted to chassis manufacturer specifications. 


Yes __X__ No_____ 

Chassis front wheel alignment of the completed vehicle shall be performed and corrected as required. There 

shall be written documentation of the readings provided with the completed vehicle. 


Yes __X__ No_____ 

Chassis fluid levels including power steering, engine oil, transmission oil, rear axle lubricant, windshield washer 

fluid, and coolant shall be checked and corrected as required. 


Yes __X__ No_____ 

Exceptions to Specifications 

Any exceptions to these specifications indicated must be clearly pointed out. Otherwise, it will be considered 

that items offered are in strict compliance with these specifications and the successful bidder will be held 

responsible for delivering a vehicle meeting these specifications. Any exceptions must reference by Paragraph 

Number and Line and be explained in detail on a separate sheet marked 

"Exceptions/Deviations/Clarifications". Any bidder not complying shall not be considered as responsive. 


Yes __X__ No_____ 

7 


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Information and Descriptive Material 

Bidder must furnish all information requested. In addition, in the space provided on the bid, vendors shall 

supply at least one (1) complete set of drawings, descriptive literature and complete specifications covering 

the products offered. A complete set of specifications detailing the construction materials, methods, etc. for 

this specific ambulance must be included in this bid. 

This specification must be in the order of this bid document. Bids not meeting this requirement will be 

rejected. 


Yes __X__ No_____ 

The Purchaser recognizes Ford Motor Company’s Qualified Vehicle Modifiers (QVM) accreditation. Therefore, 

regardless of chassis specifications the primary manufacturer must include with this proposal their current 

QVM certification. The QVM certificate supplied with this proposal must be dated within eighteen (18) 

months of the bid due date. Because of the quality control requirements of the Ford QVM certification this 

applies whether the chassis is a Ford or if it is from another manufacturer. 

The primary manufacturer shall also submit proof that it is a ‘member in good standing’ with the Ambulance 

Manufacturers Division (AMD) of the National Truck Equipment Association (NTEA). 


Yes __X__ No_____ 

The Purchaser seeks the highest level of value for the cost. To assure the Purchaser is receiving such value the 

primary manufacturer must submit evidence of compliance with KKK-A-1822F testing. The testing is to be 

performed by an independent testing facility and verified by person(s) with the standing of Professional 

Engineer (P.Eng.). 


Yes __X__ No_____ 

Prices and Payments 

All bid prices shall be complete and include warranty and delivery of the completed vehicle to the Purchaser. 

Payment shall be made in accordance with these specifications and the Bid Proposal submitted by the Bidder. 

Payment will be made upon acceptance of the vehicle(s) and equipment specified under these specifications. 

8 


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All bid prices and conditions must be specified on the Bid Proposal Form. Bid prices shall be valid for at least 

60 days from the date of the Bid Opening or as otherwise specified on the Bid Proposal form. Price shall 

include pre delivery service, including oil and filter if mileage exceeds 1500 miles, and delivery to Mountain 

Home, Idaho. 

Full payment will be made when the unit is received, inspected and found to comply with procurement 

specifications, free of damage and properly invoiced. 


Yes __X__ No_____ 

Intergovernmental Cooperation 

Other governmental agencies may purchase from the contract from this bid award, using like pricing base and 

terms. 


Yes __X__ No_____ 

Warranty and Service Requirements 

The successful bidder shall provide manufacturer’s warranty coverage for the ambulance conversion. 

warranties claiming “Lifetime” coverage shall specify that coverage shall at a minimum meet or exceed these 

specific minimums: 

A. A Limited Warranty on the ambulance conversion: Forty-eight (48) months or 48,000 miles from date of 

original purchase. 

B. Paint: Seven (7) years from date of original purchase 

C. Electrical: Six (6) years or 72,000 miles from date of original purchase. 

D. Modular Body Structural Integrity: Fifteen (15) years from date of original purchase. 

E. Chassis: warranty on the chassis portion of the completed ambulance shall be the responsibility of the 

chassis manufacturer. 

F. Successful bidder shall provide on-site service at the Elmore County facility when the nature of the issue can 

reasonably be resolved in that manner. 

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Yes __X__ No_____ 

The manufacturer shall warrant to the original retail purchaser that, for the warranty period that the 

ambulance or rescue vehicle shall be free of substantial defects in materials and workmanship, which are 

attributable to warrantor and which arise during the course of normal use and service. There shall be copies of 

the warranty statements included with the bid documents. 


Yes __X__ No_____ 

Delivery 

The delivery schedules that are submitted by the Bidder and agreed upon by the Purchaser shall automatically 

become binding upon the successful Bidder. Please provide a detailed delivery schedule. Delivery is desired as 

soon as is possible. 


Yes __X__ No_____ 

Non-Collusion Statement 

By executing and submitting this bid, the Bidder certifies that his Bid is made without reference to any other 

bid and without any agreement, understanding, collusion or combination with any other person in reference 

to such bidding. 


Yes __X__ No_____ 

General Vehicular Design, Types and Floor plan 

The ambulance and the allied equipment furnished under this specification shall be the manufacturer's current 

commercial vehicle of the type and class specified. The ambulance shall be complete with the operating 

accessories as specified herein. Items will be furnished with such modifications and attachments as may be 

necessary and specified to enable the vehicle to function reliably and efficiently in sustained operation. The 

design of the vehicle and the specified equipment shall permit accessibility for servicing, replacement and 

adjustment of component parts and accessories with minimum disturbance to other components and systems. 

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The term "heavy-duty" as used to describe an item, shall mean in excess of the usual quality or capacity that is 

normally supplied with the standard production vehicle or component. 


Yes __X__ No_____ 

Manufacturing Location 

This organization is committed to supporting United States Workers and United States Supplied products. The 

manufacturing of this ambulance must be fabricated and assembled fully on United States Soil. No Foreign 

manufactured ambulance will be accepted. 


Yes __X__ No_____ 

TECHNICAL REQUIREMENTS – CHASSIS 

The ambulance shall be a Type I or Type III, and shall be a chassis furnished with a 2-door cab. Chassis shall be 

suitable for subsequent mounting of a modular (containerized), transferable, equipped ambulance body 

conforming to the requirements specified herein. 

Manufacturer and Model Year for Type III 

The chassis requirement for this specification is a 2012 or newer General Motors. 

MODEL: 

2012 or newer General Motors G4500 Cutaway 

CG33803 – General Motors Express Commercial Cutaway RWD 4500 159” WB 

100” Cab to Axle 

C7I – 14,200# GVWR 

Front GAWR – 4600# 

Rear GAWR – 9600# 

11 


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YF5 – Emissions – California State Requirements 

50U – Exterior Color – Summit White 

ZY1 – Paint, Solid 

ZW9 – Standard Body 

Frame – Ladder Type 

YF2 – Ambulance Package 

LGH – Engine – Duramax 6.6L Turbo Diesel V8 w/ B20 Bio-Diesel Capability 

260 hp (193.9 kW) @ 3100 rpm 

525 lb-ft of torque (708.7 N-m) @ 1600 rpm 

Engine Oil Cooler 

MYD – Transmission – 6-Speed Automatic, Heavy Duty electronically controlled w/ overdrive & 

tow/haul mode & internal transmission oil cooler 

V14 – External Transmission Cooler 

Tow/Haul Mode Selector – instrument panel mounted 

Battery – Dual Heavy-Duty 770 Cold-Cranking Amps, maintenance-free w/ rundown protection 

& retained accessory power 

Oil Life Monitor 

Power Steering 

KD9 – Alternator – Dual 145 Amps Each 

UF3 – High Idle Switch 

V10 – Cold Climate Package 

K05 – Engine Block Heater 

K08 – Auxiliary Heat Generator, Fuel-Operated (Supplemental heat source to cooling system to 

improve heat output for HVAC) 

G80 – Differential – Heavy-Duty Locking Rear 

GT4 – Rear Axle – 3.73 Ratio 

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Front Suspension – front independent w/ coil springs & stabilizer bar 

Rear Suspension – rear hypoid drive axle with multi-leaf springs 

Brakes – 4-Wheel Anti-Lock, 4-Wheel Disc 

Brake/Transmission Shift Interlock – for automatic transmissions 

2SD – Preferred Equipment Group 

ZR7 – Chrome Appearance Package 

V46 – Front Chrome Bumper 

V22 – Chrome Grille w/ Dual Composite Halogen Headlamps 

Exhaust – Aluminized stainless-steel muffler & tailpipe 


Yes __X__ No_____ 

Alternate chassis, for Type I 

2012 or newer Ford F450 Super Duty Chassis Cab 4 X 2 

189” Wheelbase 

Z1 – Oxford White 

99T – 6.7L OHV Power Stroke Diesel V8 

47A – Ambulance Prep Package 

4.10 Limited Slip rear axle 

“Wide Track” Axle 

Dual Heavy Duty Alternators (67A) 

44W – TorqShift 6-Speed SelectShift Automatic Overdrive 

Brakes – Power 4-wheel disc/4-wheel disc anti-lock 

40 Gallon Fuel Tank Aft-Axle 

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Battery – 750 CCA, 78-AH, dual 

16,500# GVWR 

41H – Engine block heater 

425 – 50 State Emissions 

Axle – Mono-beam front axle w/ coil spring suspension 

Bumper – front – chrome steel w/ grained MIC top cover 

Fender vents – front 

Grille – Chrome surround w/ medium platinum insert 

Front license plate bracket 

THB – 225/70R19.5x19.5G Traction (incl. 4 traction tires on the rear & 2 A/S tires on the front) 

512 – Spare Tire & Wheel 

61J – Hydraulic Jack 

Air conditioning 

Glass – solar tinted 

Lights – roof clearance 

Halogen sealed beam headlamps 

942 – Daytime Running Lamps 

Shock absorbers – heavy duty gas 

Springs, rear auxiliary 

Stabilizer bar – front & rear 

Stationary Elevated Idle Control (SEIC) 

Steering damper 

Power steering 

54K – Manual telescoping trailer tow mirrors w/ power heated glass, heated convex 

mirror & integrated clearance lights/turn signals 

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Trailer tow hooks – front (2) 

Wheels – 19.5” Argent painted steel 

Instrument panel – color coordinated w/ glove box, (4) air registers w/ positive shutoff, 

power point & upfitter switches (4) 

Trailer wiring – 7-wire harness w/ relays, blunt cut & labeled 

Trailer Brake Controller 

Auxiliary power point 

Perimeter anti-theft alarm & remote keyless entry 

SecuriLock Anti-Theft Ignition 

Dome lamp w/ dual map lights, RH/LH door activated & I/P switch operated w/ delay 

Instrumentation – multifunction switch message center w/ ice blue lighting (3 button message controls on 

steering wheel) 

Power door locks w/ backlit switches 

One-touch down power window 

Power windows w/ backlit switches 

AM/FM stereo w/ digital clock, single CD/MP3 player & 4 speakers 

Horn – dual electric 

Coat hooks, RH/LH 

Dash-top tray 

Grab handles, driver & front passenger 

Roof ride handles, front passenger 

OEM Cloth upholstery 

Steering Wheel – black vinyl, cruise control, telescoping steering wheel/column 

Windshield wipers – interval control 

Scuff plates – color coordinated 

653A – Preferred Equipment Package with XLT Trim 

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Door trim – color coordinated molded w/ grab handle & reflector 

Headliner – color coordinated molded cloth 

Sun visors – color coordinated vinyl, single w/ covered mirror 

Hood release 

166 – Carpet Delete (replaced w/ black floor mat) 

Driver & passenger frontal & side air bag/curtain (incl. passenger side air bag 

deactivation switch) 

Belt-minder chime & flashing warning lights on I/P if belts not buckled 

Under hood service light 

Safety belts – color coordinated w/ height adjustment 

SOS Post Crash Alert System – activates when air bag deploys – unlocks doors, 

activates horns & emergency flashers 


Yes __X__ No_____ 

Additional chassis equipment 

Interior rear view mirror, automatic dimming with compass and exterior temperature display. 


Yes __X__ No_____ 

Hand held spotlight in cab, 400,000 candlepower, with coiled cord, hardwired. 


Yes __X__ No_____ 

Provide and install a Link Ultra Ride rear air suspension system, electronic, with heated air dryer and automatic 

moisture ejector. The compressor must be mounted in an external compartment, which must be adequately 

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ventilated with clean air. The system shall automatically dump when the transmission is in “Park” and the left 

rear door is opened, and re fill when the door is closed. There shall be an override switch on the wall inside 

the right rear door, which can override the door switch. There shall also be capability to dump the system 

from the driver’s seat. 


Yes __X__ No_____ 

Conversion 

Module to be 163” long, excluding rear bumper, 98” wide (96” for Type I), with 72” interior headroom. 


Yes __X__ No_____ 

Ambulance Prep Package 

The chassis shall be equipped with the ambulance builder's prep package, light and convenience group and 

handling package. 


Yes __X__ No_____ 

GVW 

The gross vehicle weight rating shall be 14000 Lbs. minimum for the Type III, and 16000 Lbs. for the Type I. 


Yes __X__ No_____ 

Axles and Suspension 

The chassis provided shall have heavy-duty front and rear springs with OEM front and rear stabilizer bars. 

Shock absorbers shall be heavy-duty. Rear wheels to be dual. 


Yes __X__ No_____ 

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Electrical 

The vehicle shall be supplied with three (3) “No-Maintenance” 12-volt batteries. They shall be standard OEM 

Heavy Duty Batteries with total capacity of no less than 2250 CCA. The batteries shall be mounted in a roll out 

battery tray at the lower front of the module on the curbside. There shall be no battery disconnect switches 

or devices installed that in any way cut-off power to the chassis. 

Any battery disconnect devices may interrupt power to the ambulance module only. 


Yes __X__ No_____ 

Electrical Generating System: 

The ambulance shall be equipped with the OEM manufacturer’s Ambulance Prep Alternator Package. 


Yes __X__ No_____ 

Engine and Transmission 

Engine size shall be a 6.6 liter DuraMax diesel turbocharged engine for the Type III; it shall be a 6.7 liter diesel 

turbocharged engine for the Type I. Transmission shall be the OEM automatic transmission supplied with the 

ambulance prep package. 


Yes __X__ No_____ 

Engine Block Heater 

The chassis shall have an OEM engine block heater. Block heater will connect to the shoreline through a 

switch located in the main electrical cabinet. 


Yes __X__ No_____ 

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Engine High-Idle Speed Control, Automatic 

The vehicle shall be equipped with a high idle system. The device shall operate only when the transmission is 

in "Neutral" or "Park", and the parking brake has been engaged. The device shall disengage when the 

operator depresses the service brake pedal, the transmission is placed in gear, or parking brake is disengaged 

and automatically re-engages when the service brake is released, when the transmission is placed in neutral or 

park, and the parking brake is re-engaged. 


Yes __X__ No_____ 

Exhaust System 

The exhaust system shall be the OEM manufacturer's standard. There shall be galvanized heat shields above 

the exhaust system in accordance with Ford’s QVM. The heat shields must be a minimum of 16-gauge material 

for additional strength and to prevent rattling. 


Yes __X__ No_____ 

Fuel Tank/Diesel Exhaust Fluid Tank 

The vehicle shall be equipped with a single fuel tank, having a capacity of at least 57 gallons for the Type III and 

40 gallons for the Type I. There shall be a cast aluminum fill mounted and sealed to the ambulance body, with 

a brushed stainless steel paint protection plate extending from the fill downward to the bottom of the body or 

top of the rub rail. This plate shall be securely adhered and sealed to the surface of the body, not fastened 

with rivets or screws. 

The Diesel Exhaust Fluid tank shall not be modified from OEM standards in any way, including the location of 

the fill or hoses. There shall be a cast aluminum fill mounted and sealed to the ambulance body, with a 

brushed stainless steel paint protection plate extending from the fill downward to the bottom of the body or 

top of the rub rail. This plate shall be securely adhered and sealed to the surface of the body, not fastened 

with rivets or screws. 


Yes __X__ No_____ 

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Tires and Rims 

The vehicle shall be equipped with radial black sidewall tires. The OEM manufacturer's standard steel vented 

rims will be provided. The four exposed wheels shall have Phoenix Stainless Steel Simulators to provide an 

attractive easy to clean exterior surface. The rear wheels shall have stainless braided valve extenders. Spare 

tire with rim shall be provided. 


Yes __X__ No_____ 

Transmission 

The vehicle shall be equipped with a 6-speed automatic overdrive transmission with heavy-duty transmission 

oil cooler. 


Yes __X__ No_____ 

Air Conditioning and Heater 

The vehicle shall be equipped with factory air conditioning with heavy-duty cooling package and heavy-duty 

radiator. 


Yes __X__ No_____ 

Auxiliary Heater-A/C Connector Package 

The chassis shall be equipped with the chassis manufacturer’s connector package. 


Yes __X__ No_____ 

Glass 

The chassis shall be equipped with the chassis manufacturer's standard tinted glass supplied as part of their Air 

Conditioning Cooling Package. 

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Yes __X__ No_____ 

Horns 

The OEM manufacturer's dual electric horns shall be provided. 


Yes __X__ No_____ 

Instrument Console 

In the vehicle's cab there shall be provided a control console for control of ambulance functions. It shall be 

constructed to allow easy access to the specified gauges, controls and switches as required by these 

specifications. This console shall be mounted between the drivers and passenger seats. It shall also contain 2 

large cup holders, and an approximately 6” space with a divider for maps etc. It shall not interfere with the 

operation of any dash-mounted controls or passenger-side airbag. The console switch panel will incorporate 

plug in switches and shall be connected to the master printed circuit board by a single cable with quickdisconnect, 

computer-type plug-in connections, in order to minimize the number of electrical components and 

connections. There shall be no electrical components for this console mounted in the vehicle dash. 

Consoles mounted overhead are unacceptable since they require the driver to look away from the road. 


Yes __X__ No_____ 

Instruments and Gauges 

The vehicle shall be provided with the OEM chassis manufacturer's standard gauges and instruments in 

addition to the above shall be supplied. In addition to those gauges the following shall be included in the 

emergency front switch console and shall be digital: 

1. Voltmeter (showing total voltage) 

2. Ammeter (200 amp shunt type) 


Yes __X__ No_____ 

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Mirrors 

The vehicle shall be provided with heated and remotely controlled exterior rear view mirrors. 


Yes __X__ No_____ 

Radio 

The chassis manufacturer’s standard AM/FM/CD/MP3 Stereo with digital clock shall be included. 


Yes __X__ No_____ 

Seats 

High back cloth seats with inboard arm rests from the OEM chassis manufacturer shall be included. It is 

understood that there are no OEM arm rests on the Ford chassis herein specified. 


Yes __X__ No_____ 

Speed Control and Steering Wheel 

Cruise speed control and tilt steering to be supplied. 


Yes __X__ No_____ 

Driver, Passenger Air Bags and Restraint Pre-Tensioning Devices 

The chassis shall be equipped with Air Bag restraint systems for both the driver and passenger in the cab. 

Accompanying these air-bag systems shall be the chassis manufacturer’s restraint pre-tensioning devices, barcoded 

to the chassis VIN. Due care shall be given to the protection of these systems during manufacture and 

assurance provided that the correct devices are not damaged and are re-installed in the chassis. 


Yes __X__ No_____ 

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Mud Flaps 

In order to provide additional protection to designated areas of the chassis and module, the manufacturer 

shall provide heavy-duty rubber mud flaps securely attached behind the rear wheels. 


Yes __X__ No_____ 

Running Boards 

The cab will be fitted with aluminum diamond plate running boards. The boards will be securely attached to 

the cab and module. They shall incorporate a Grip Strut type surface for improved foot traction. 


Yes __X__ No_____ 

ELECTRICAL SYSTEMS AND COMPONENTS 

Electrical System 

The emergency medical vehicle's electrical system shall be equipped with, but not limited to the following: 

three 12 volt batteries, ignition, starting, generating, lighting, visual and audible warning systems; specified 

electronics equipment and devices to include control consoles located in the cab and patient compartment and 

other specified accessory wiring. The electrical systems and equipment shall comply with all applicable FMVSS 

including Federal Motor Carrier Safety Regulations (FMCSR), and shall also conform to all the applicable SAE 

recommended standards and practices whether or not specifically referenced in this document. Additionally, 

the electrical system shall meet the requirements of AMD Standard 005. All electrical and electronic 

components shall be selected to minimize electrical loads and levels of heat generated by those electrical 

components thereby not exceeding the vehicle's generating system capacity or diminish its ability to provide 

the required levels of electrical power. Electrical systems utilizing switching of "hot load" circuits for 

emergency and warning lighting shall not be accepted by the Purchaser. All electrical system components and 

wiring shall be readily accessible through access panels for checking and maintenance. The cab and patient 

compartment consoles shall also be constructed in such a way that the switches and gauges are easily serviced. 

They shall be accessible through service panels. These panels will be secured in the closed position in a 

positive manner, yet be easily opened for service. In order to provide optimal protection from weather, 

contaminants, and other potential hazards this electrical cabinet shall be located inside the module itself. 

Ambulances with the electrical cabinet accessible from outside of the module are not acceptable and are cause 

for rejection of the bid. 

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Yes __X__ No_____ 

Electrical Load Warning 

The manufacturer will not install warning lights beyond those required by this specification. Additional 

lighting will utilize reserve alternator capacity and could result in overloaded electrical systems, which may 

result in electrical system failure and cause the ambulance to fail in the field. 


Yes __X__ No_____ 

Battery Selector Switch 

There shall be furnished a high current 12 VDC disconnect switch that is microprocessor based technology and 

provides an effective and efficient method of switching up to 300 amps. This switch, a CDR-357, shall be 

capable of carrying the load of all three batteries. Additionally, there shall be a five-minute timer within the 

CDR-357 set to automatically shut down the system 5 minutes after the ignition is turned off. Power shall be 

restored when the ignition switch is turned on. 


Yes __X__ No_____ 

Battery System 

The vehicle shall be supplied with a three 12-volt battery system. The batteries will have a combined minimum 

cold cranking ampere capacity of 2250 CCA. 


Yes __X__ No_____ 

Battery Indicator 

A battery indicator light shall be provided. It shall be a GREEN LED backlit battery symbol etched into the 

switch panel with a 5/8” x 5/8” etched outline around the symbol. When the vehicle ignition switch is in the 

"ON" position, this indicator symbol shall light and indicate batteries are "on line" and powering the system. 


Yes __X__ No_____ 

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Driver's Compartment Controls 

The Front Control Switch Panel shall incorporate low-voltage full size easy-to-use rocker switches. Switches are 

for ambulance equipment operation, including, but not limited to the following: siren, all warning and 

emergency lights, battery indicator lights, horn/siren cut-off switch, silent signal intercom, side and rear flood 

lights, compartment and entry door ajar warning light, patient compartment master switch, emergency lights 

master switch, voltmeter, ammeter and air conditioner/heater master switch. The control console shall be 

connected to the electronic control module by a computer cable with parallel type connectors for easy, safe, 

positive connections. The control console shall not be integrated into the OEM dash but will be fabricated, and 

located between the drivers and passenger’s seats. This console shall have cup holders, with areas for radios 

and map books. The control console's gauges shall be internally illuminated and controlled by the headlight 

switch rheostat function. 


Yes __X__ No_____ 

Warning Indicators 

The electrical system shall incorporate a warning light panel located in the front control switch panel. It shall 

provide indicator lights showing patient entry doors, either side or rear, are open and shall flash a RED light 

behind lettering etched into the control panel stating ‘ENTRY OPEN’. There shall also be an exterior 

compartment ‘door open’ warning light that shall flash an AMBER light behind lettering etched into the control 

panel stating ‘COMPT. OPEN’. Both systems will incorporate an audible alarm if a door is open and the parking 

brake is not activated. The etched letters shall be 1/8” high with a 5/8” x 5/8” etched outline around the 

lettering, both will light when activated. 


Yes __X__ No_____ 

Back-Up Alarm 

The vehicle shall have an Ecco model #EC520 solid-state back-up alarm rated at 97 decibels and equipped with 

a cancel button located on the front control switch panel, which will deactivate the alarm. The alarm shall be 

an automatically resetting type whereby the alarm is reactivated automatically each time the vehicle is placed 

in reverse gear. The purchaser acknowledges and accepts that the provision for back-up alarm cut-off switch 

may be in non-compliance with motor vehicle regulations in certain States. 


Yes __X__ No_____ 

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Ammeter 

The electrical system shall incorporate an LED (digital) ammeter, which is capable of indicating a current of 200 

amperes and shows the total amp draw of the conversion system on the dual batteries. The ammeter shall 

incorporate an external shunt, which does not exceed 50 mill volts at maximum current. The ammeter and 

shunt shall have a combined accuracy of approximately 10 percent of the full-scale reading. The ammeter shall 

be located in the driver's control console. The shunt shall be protected against physical damage, weather and 

road spray and shall be mounted in an easily accessible location that shall minimize the length of the power 

cables. 


Yes __X__ No_____ 

Voltmeter 

The vehicle shall be equipped with an LED (digital) voltmeter to monitor total system voltage. The voltmeter 

connection shall be direct to eliminate erroneous readings from connection voltage drops. The voltmeter shall 

have a minimum accuracy of +/- 5%. The voltmeter shall be mounted in the front control switch panel. 


Yes __X__ No_____ 

Module Disconnect Switch 

This switch shall be located on the front control switch panel and shall disconnect all patient compartment 

conversion circuits. The switch shall be connected to the electronic control module through a computer cable. 

The switch label shall be back lighted, permanently identifying it as to function and have a green LED indicator 

to show that function is activated. This switch shall be different than other switches on the console, with a 

paddle handle and be red in color. 


Yes __X__ No_____ 

Emergency Lights Master Switch 

The emergency lights "master" switch shall be a paddle type switch having a translucent label with a RED "on" 

indicator. The remainder of the function switches shall be low voltage switches. The switch shall be connected 

to the electronic control module through a computer cable. All switch labels shall be back lighted, 

permanently identifying it as to function and have an LED indicator to show what function is activated. 

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Yes __X__ No_____ 

Door Open Display Module 

There will be an LED door open indicator module mounted to the rear of the driver’s control panel. The panel 

will allow the driver to identify which individual door(s) have been left open on the module. There shall be a 

magnetic door switch recessed in the top of each compartment and entry door that, when door is open it will 

send a signal to the door open display and illuminate an LED pertaining to the specific door that is open. 


Yes __X__ No_____ 

Back lighting 

Backlighting for the front control switch panel shall turn on with the headlights and be controlled by the 

headlight switch rheostat function. 


Yes __X__ No_____ 

Exterior Lamps 

All exterior housings for lamps, electrical devices and fixtures shall be corrosion resistant and weatherproofed. 

Electrical fixtures attached to the sides of the ambulance below the 75-inch level shall be near flush mounted, 

not to protrude more than two (2) inches. 


Yes __X__ No_____ 

Radio Interference Protection 

All electronic devices and equipment installed which produce RFI, shall have the proper filters, suppressers or 

shielding to prevent electromagnetic radiation and the resultant interference to radios and other medical 

electronics. 


Yes __X__ No_____ 

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Wiring Installation 

The ambulance body and accessory electrical equipment shall be served by circuit(s), separate and distinct 

from the vehicle chassis circuits. All power wiring provided by the ambulance manufacturer shall be copper 

and conform to all the SAE J1292 requirements and shall have type GXL or SXL high temperature thermoplastic 

or better insulation rated to 125 degrees centigrade and conforming to SAE J1127 and J1128. Insulation on the 

low-voltage computer-type control cables shall have a minimum temperature rating of eighty (80) degrees 

centigrade. 


Yes __X__ No_____ 

Wiring Labeling 

The wiring shall be permanently color-coded, Ink Jet Dyed with the function the wire serves. These functions 

shall be embossed at a minimum of 4" intervals the entire length of the wire. 


Yes __X__ No_____ 

Wiring Loom 

The engine wiring shall be routed in conduit or high temperature looms with a rating of 300 degrees 

Fahrenheit, which is a different color than the OEM chassis manufacturer’s loom. All added wiring shall be in 

protective loom, located in accessible, enclosed and protected locations and kept at least six inches away from 

the exhaust system components. Electrical wiring and components shall not terminate in the oxygen storage 

compartment except for the compartment light and door switch plunger. All conduits, looms and wiring shall 

be secured to the body or frame with insulated metal straps in order to prevent sagging and movement which 

results in chafing, pinching, snagging or any other damage. All apertures on the vehicle shall have properly 

installed grommets for passing wiring and conform to SAE 1292. All items used for protecting or securing the 

wiring shall be appropriate for the specific application and be standard automotive, aircraft, marine or 

electronic hardware. 


Yes __X__ No_____ 

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Circuit Connections 

Circuit connections shall be made on a high current terminal block, brass bolts or approved electronic 

connectors. Connection components are selected to minimize heat generation under circuit load. All terminals 

shall fasten directly to the terminal block or be machine crimped to plastic enclosed spade terminals or open 

ring connectors. 

The use of "Scotch-Lock" type fasteners is NOT ACCEPTABLE. To ensure minimal voltage drop and secure 

connections, NO splices shall be allowed in the main run of the wiring harness. 


Yes __X__ No_____ 

Wiring Gauge 

All main harness wiring installed by the ambulance manufacturer shall be rated to carry 125% of the maximum 

load ratings of the circuit it is designed to service. All cables larger than 18 AWG shall have the terminals 

mechanically crimped to insure minimal voltage drop. 


Yes __X__ No_____ 

Battery Cable Routing 

The manufacturer may mount a panel at a place in the vehicle of their choosing so long as it is NOT in the 

engine compartment or in an outside storage compartment. The battery cables shall be 2/0 AWG cables run to 

the main power distribution panel via the cab and shall be fully protected by high temperature loom and 

routed through rubber insulated metal cable clamps. The battery cables shall not be routed under chassis 

frame components. Cables routed in this manner shall render the bidder as unresponsive and shall constitute 

grounds for rejection of any vehicle delivered to the Purchaser. 


Yes __X__ No_____ 

Wiring Criteria (1) 

All wiring devices, outlets, etc., except circuit breakers, and switches shall be rated to carry at least 125% of 

the maximum ampere load for which the circuit is protected. There shall be a main power distribution board 

located within the ambulance. This panel shall incorporate an etched-trace "printed” circuit board with plug in 

style relays and circuit breakers. The panel shall incorporate LED lights indicating relay drive circuit operation. 

These LED’s are labeled to indicate the circuit that is energized. All circuits in the panel shall be permanently 

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labeled with circuit number and function. These labels shall match the “as built” wiring schematic included 

with the vehicle(s) at time of delivery. It is preferred that this panel be mounted on or near the bulkhead of 

the patient compartment. It must have a closed, locking, well ventilated cabinet. Electrical cabinets which are 

accessed through exterior ambulance doors are not acceptable due to the possibility of the introduction of 

dirt, moisture, or other undesirable and potentially damaging agents. All circuit breakers, relays, flashers and 

diodes shall be mounted on this panel and be easily accessible. 


Yes __X__ No_____ 

Wiring Criteria (2) 

Adjacent to the main power distribution board there shall be the electronic control module. This module shall 

include four (4) etched trace "printed" circuits connected to the total electrical system by three (3) computer 

type cables. This module shall direct low voltage switch commands from the front and rear control panels to 

the relays on the main power distribution board. This module shall include a five-minute delay timer circuit 

for patient compartment dome lights to function as checkout lights. Opening the rear or curbside doors with 

the battery switch off shall activate this circuit. After five minutes the circuit shall automatically turn off the 

dome lights. Cycling the left dome circuit switch will reactivate the circuit. This module shall be capable of an 

upgrade to include, if specified, an automatic sequencer circuit for emergency lighting and/or a load manager 

circuit to automatically "unload" non-critical lighting in the event of battery or charging system problems. 

There shall be spare jumper cards supplied with the vehicle for the logic board; one (1) each for the fiveminute 

timer circuit and the sequencer/load manager circuits, if specified. 

A six-inch service loop of wire or harness shall be provided at all electrical components, terminals, and 

connection points. Circuit breakers shall be of the automatic reset type and designed specifically for each 

circuit. One spare 15-ampere circuit breaker shall be provided for future use. All connections and terminals 

provided shall comply with SAE J163, or J561 or J928 as applicable. 

The main wiring harness for the module body shall be installed down the center of the patient compartment 

ceiling. Each electrical circuit shall branch from the master harness as needed. There shall be no splices in this 

harness. Each circuit wire shall run from the distribution panel to the fixture without a break or connection. 

An access panel shall run the entire length of the center of the ceiling to simplify access to the "master" wiring 

harness. A padded upholstery type material to prevent head injuries shall cover the access panel. This panel 

shall be fastened to the ceiling with collared trim screws. Wiring runs accessed by removing interior cabinets 

or portions thereof are not acceptable to the Purchaser. 

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Yes __X__ No_____ 

Internal 12 Volt DC Power 

The patient compartment shall be furnished with a 12 Volt DC 20 ampere capacity, separately protected 

circuit, with two (2) power outlet receptacles, battery hot at all times. (1) Outlet shall be located in the action 

wall area and (1) in the Advanced Life Support cabinet (Upper section). The outlets shall have top hinged 

covers and be labeled “12V”. 


Yes __X__ No_____ 

115 Volt AC Utility Power 

The vehicle shall be furnished with a 2-wire plus ground 115-volt AC wiring system that is separate and distinct 

from the vehicle's 12-volt DC wiring system. The 115-volt AC electrical system, including wiring and associated 

equipment, shall comply with Article 551 of the National Electrical Code and with AMD Standard 009. This 

system is to be used while the vehicle is on standby for powering maintenance devices, medical equipment, 

battery chargers, and for any other device(s) deemed necessary by the Purchaser. The 115-volt system shall 

incorporate a 15-ampere ground fault interrupter (GFI) device. 


Yes __X__ No_____ 

115 Volt Outlets and Inverter Wiring 

The ambulance shall have a minimum 1200 watt pure sine wave power inverter with 55 amp battery charger 

installed. The wiring shall include three (3) duplex-grounded, lighted, hospital grade outlets; one (1) in the 

action wall area, one (1) in the monitor area and one (1) in the Advanced Life Support cabinet. Either the 

inverter or the shoreline, with an automatic transfer switch to prevent power interruptions, will power these 

outlets. The interior outlets shall illuminated indicating power at the outlet. This wiring shall comply with 

AMD Standard 009. 


Yes __X__ No_____ 

Shoreline and Accessory Equipment 

A shoreline inlet shall be installed on the vehicle street side exterior ahead of the oxygen compartment door. 

This inlet wiring shall connect to the 115-volt AC outlets in the patient compartment. This inlet shall be rated 

at 115-volt AC, 30 amperes, Hubbell twist lock, and be permanently marked as such. This receptacle shall be 

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wired to the engine block heater through a switch to be located in the electrical compartment. It shall also be 

wired to a 115 Volt Broan 1000 watt minimum, with internal thermostat, which shall be installed in the face of 

the squad bench at the head end. There is to be a light and buzzer alarm system which shall sound and light up 

when the shoreline is connected and the ignition turned on. 

This wiring shall comply with AMD Standard 009. 


Yes __X__ No_____ 

Rear Control Switch Panel 

All switches and controls for the patient compartment including those for the heat and air units shall be 

located on a service panel in the action area. These switches shall be of the same design and construction as 

found on the front control switch panel. The panel shall be connected to the electronic control module by a 

computer cable. The panel shall include but not be limited to, controls for patient compartment dome lights, 

fluorescent lights, action area light, vacuum system, electric oxygen solenoid, three-light silent intercom, and 

three spare switches for future use. The switch for the vacuum system must be red in color as opposed to all 

the rest being standard black. These switches shall not be activated unless the "MASTER" switch on the front 

control switch panel is in the "ON" position. There shall also be a digital 12/24 hour clock with a timer 

function incorporated into the rear switch panel. 


Yes __X__ No_____ 

Marking of Switches, Indicators and Control Devices 

All switches, indicators and control devices supplied by the ambulance manufacturer shall employ 

permanently engraved translucent labels. Backlighting shall be activated when the "MASTER" switch is on. 

Decals or other "stick on" type labels are NOT ACCEPTABLE. 


Yes __X__ No_____ 

Door Open Warning Module 

All door open warning switches will be wired through individual circuits directly to a solid-state LED diagnostic 

board. There will be individual circuit connections with individual LED circuit indicators for identifying switch 

or circuit failures. This module will be located in the ECC. An audible alarm will be mounted in the front 

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control console and will be an integral part of the electrical conversion system. The audible alarm will be 

activated when any exterior compartment or entry door is open. 

The alarm will be bypassed when the emergency brake is set and will automatically reactivate when the brake 

is released. 


Yes __X__ No_____ 

VEHICLE LIGHTING REQUIREMENTS 

Vehicle Exterior Lighting 

The basic exterior ambulance lighting shall comply to FMVSS Standard No. 108 and the requirements therein 

and include: amber front and red rear directional signals and hazard warning lights, front and rear side marker 

lights, backup light(s), loading light(s), clearance lamps, ambulance emergency lights, floodlights and scene 

light(s). The side marker lights will be located on the sides of the rear vertical extrusions, shall be Optronics 

LED lights which also function as a turn signal indicator as described in Federal Specification KKK-A-1822F. The 

upper I.C.C. lighting will include five (5) front amber Optronics LED, five (5) rear red Optronics LED. 


Yes __X__ No_____ 

Vehicle Emergency Lighting Systems 

The emergency lighting system must provide the vehicle with 360 degrees of visual warning conspicuity. The 

system must display highly perceptible and attention-getting signals that function in a mode system and 

convey the message in the PRIMARY MODE - "Clear the Right-of-Way” and the SECONDARY MODE - Hazard 

Vehicle stopped on Right-of Way. A switch on the front control console through the electronic control module 

shall control Primary/Secondary mode. All screws, bolts, inserts or other devices used to mount external 

lighting fixtures will be insulated with nylon inserts to prevent oxidation, corrosion or electrolysis. 


Yes __X__ No_____ 

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Warning Lights 

The warning light system shall consist of the following: Starting at the front of the ambulance there shall be 

two (2) Federal Signal QL73SFC-RR Red LED, internal flashers, with clear lenses and chrome flanges located in 

the grille. 

There shall be two (2) Federal Signal QL73SFC-RR Red LED, internal flashers, with clear lenses and chrome 

flanges, located on the front fenders (intersection lights). 

Across the front of the module there shall be six (6) Federal Signal QuadraFlare QL64SFC-RR split red LED with 

internal flashers, with clear lenses and chrome flanges, three (3) Federal Signal QuadraFlare QL64SFC-CC clear 

split LED with internal flashers, clear lens and chrome flanges. They shall be installed in two rows; the top row 

from left to right shall be Red, Red, Clear, Red, Red. Centered below the top row shall be the second row, from 

left to right Clear, Red, Red, Clear. 

On each side of the module there shall be two (2) Federal Signal QuadraFlare QL97SFC-RR Red split LED with 

internal flashers, clear lenses and chrome flanges mounted one in the front and one in the rear. 

On the rear there shall be three (3) Federal Signal QuadraFlare QL97SFC-AA split amber LED with internal 

flasher, clear lens and chrome flanges; one centered above the rear doors and one on each side mid height. 

There shall also be two (2) Federal Signal QuadraFlare QL97 split red LED with internal flasher, clear lens and 

chrome flanges; one in each upper outboard corner. All warning lights furnished shall be mounted to project 

their highest effective intensity beams on the horizontal axis. Flash patterns will be determined at time of 

order. 

There shall be installed a Whelen SSF 2150 headlight wig wag flasher. 


Yes __X__ No_____ 

LED Entry Door and Compartment Door Lighting 

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Each compartment and module entry door shall have a Whelen OS Series amber flashing light located on the 

outer edge of the door approximately half way from the top and bottom. Each light shall flash whenever that 

door is opened. 


Yes __X__ No_____ 

Tail Lights 

The taillights on this unit will be Federal Signal QL64Z-BTT LED brake/tail, Federal Signal QL64Z-BACKUP LED, 

and Federal Signal QL64Z-ARROW amber arrow LED lights. The brake/trail and reverse lights shall be in the 

rear kick plate and the turn arrow shall be up on the rear of the box above the kick plate approximately 6 to 8 

inches. 


Yes __X__ No_____ 

Hardware, Construction, Switching Arrangements 

The emergency lighting system shall be comprised of components and devices that comply with the general 

requirements and tests of SAE J575g, J576d and J551. Warning lights shall be firmly fastened to reinforced 

body surfaces and all mounting holes into aluminum shall have nylon inserts to prevent screws from 

contacting the aluminum skin in order to eliminate potential corrosion. All connectors and wiring shall be 

rated to carry a minimum of 125% of their maximum ampere load. 

All emergency light switches shall be labeled as specified in KKK-A-1822, and the PRIMARY/SECONDARY mode 

switch shall have an indicator light to show the driver when primary mode is activated. All warning light 

control switches shall be located in the driver's control console. The emergency light switches shall be wired 

and arranged to provide the warning light signal modes and combinations as specified in KKK-A-1822F. 


Yes __X__ No_____ 

Scene and Loading Lights 

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Scene and loading lights shall be not less than 75 inches above the ground and unobstructed by open doors. 

There will be four (4) Whelen clear halogen scene lights located two (2) on the left side and two (2) on the right 

side of the ambulance body. The lights on the curbside shall come on when the curbside entry door is opened. 

They shall be firmly fastened as described above to the body surfaces below the roofline and centered 

between the red emergency lights. The two (2) rear load lights shall be Whelen clear halogen load lights. 

Switches for both the scene and load lights shall be located on the front switch control panel. Rear load lights 

shall illuminate the area surrounding the back loading door(s). Rear loading lights shall automatically be 

activated when the vehicle is shifted into reverse gear or when the rear doors are opened, but may be turned 

off with an override switch on the front switch console. All scene and load lights shall have chrome bezels. 


Yes __X__ No_____ 

Interior lighting 

The basic interior ambulance lighting configuration shall be designed to minimize electrical loads and include: 

A driver's compartment OEM dome light, instrument panel lights, master switch panel and console light(s). 

Lighting shall be designed and located so that no glare is reflected into the driver's eyes or his line of vision 

from switch control panels or other areas that are illuminated while the vehicle is in motion. 


Yes __X__ No_____ 

Patient Compartment Lighting 

The patient compartment shall be provided with six (6) overhead dual-intensity ceiling lights. There shall be 

three (3) lights located over the "primary" patient area and three (3) over the squad bench. These lights shall 

be recessed in the patient compartment headliner and not protrude more than 1.5 inches. The supplied lights 

shall have "dual-element" bulbs for two (2) levels of illumination. The technician shall be able to control these 

lighting levels from switches on the switch control panel through the electronic control module. These dual 

levels shall work together or differ from side to side. This "dual" light level shall not be provided by the use of 

a rheostat, but by low voltage, full size easy-to-use rocker switches located on the rear switch control panel. 

When the curbside or right rear entry doors are opened, the three (3) lights over the squad bench shall light 

automatically in the low intensity mode. The lights over the primary cot shall not light to conserve power. 

In addition to the overhead lighting, there shall be provided an 18" bar light in the technician's work or 

"action" area. A switch on the rear console shall control the action area light. 

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There shall be provided a clear LED step-well light for the curbside and rear entry doors. When either the 

curbside or rear doors are opened, the step-well lights shall be automatically lighted. 


Yes __X__ No_____ 

Fluorescent Lighting 

In addition to the standard patient compartment illumination, four (4) recessed fluorescent lights shall be 

installed; two (2) per side approximately centered front to rear. They shall be wired to a switch in the rear 

switch panel. In addition they shall be wired to a 30 minute rotary timer located above the head of the squad 

bench, battery hot. 


Yes __X__ No_____ 

Electrical Cabinet Light 

There shall be a clear LED light installed in the electrical cabinet, switched independently with a switch in the 

rear switch panel. 


Yes __X__ No_____ 

VEHICLE BODY AND PATIENT AREA 

Body, General Construction 

It is the intention of these specifications to require that the all-aluminum ambulance modular body be 

designed and fabricated to provide the safest possible surroundings while offering the greatest available 

payload capability in an affordable, state of the art environment. No rivets, screws, or other metal fasteners 

shall be used for the attachment of any exterior body panel to a structural member. 

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Yes __X__ No_____ 

Body Skin Thickness and Alloy 

All sidewall, front and rear panels will be single piece .125” 5052-H32 aluminum with a minimum density of 

1.75 pounds per square foot. The single piece body skin shall be attached to the 2” x 2” structural with interval 

welds spaced at 10”-12” along the mating edge of each structural tubing member. In addition, the skin shall be 

bonded to each structural upright full length using high strength Chemrex CX400QT structural adhesive. The 

body side skin is welded to each corner post along the inside contact point of each corner extrusion. This 

method of installation provides a welded application to the entire perimeter of the body side skin, a bonded 

attachment to the wall substructure and an additional flexible adhesive bond for enhanced support. 

Alternative bonding methods that utilize liquids, caulks, tape or rivets as an attachment process for bonding 

the side skin to the body structure will not be acceptable. 


Yes __X__ No_____ 

Body Structural Framing 

All framing will be a minimum of 2" x 2" square tubing with a wall thickness of .125” and an alloy rating of 

6061-T6. Tubing members will be spaced on a maximum of 12-inch centers for optimum load and structural 

support. Gussets shall be added at all stress points. Gussets will be either .250” plate or 2" square tubing 

welded to the adjacent structural members at 45-degree angles for diagonal strength. 


Yes __X__ No_____ 

Vertical Corner Posts 

As a part of the inherent structural strength of the modular unit, the use of reinforced extruded corner post is 

required. The vertical posts will have a minimum wall thickness of .125" and will have an alloy rating of 5052- 

H32. The extrusion shall have full-length slots for insertion of the exterior wall skin. This characteristic 

eliminates exposed panel edges and with the added benefit of seam sealed joints, reduces oxidation and 

corrosion. The slot provides an area on the inside of the extrusion/sheet junction for welding the body side 

skin to the corner extrusion. Additionally, the extrusion shall incorporate a full-length, integrally extruded 

center reinforcement rib with a minimum thickness of .200 inches and two side flanges. Bidder must be 

prepared to verify compliance with this section. Drawings and samples of actual materials used may be 

required. The lower ends of the vertical corner posts must be closed off with an aluminum plate. 

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The vertical corner posts and the roof corner extrusion shall be mated by a cast aluminum corner cap welded 

to all three extrusions inside and out. Construction which merely welds the extrusions together is 

unacceptable. 


Yes __X__ No_____ 

Roof 

The roof skin shall consist of a single sheet of .090”– 5052-H32 alloy rated aluminum. Roof framing shall be 4” 

x 4” tubing with a wall thickness of .125” and an alloy rating of 6061-T6. These beams shall be formed with an 

arch to give the roof a minimum of ¾” crown at the center, to prevent pooling of snow/ice/water. They shall 

also be engineered and designed with openings for the center wiring harness and, if equipped, for ducting for 

overhead HVAC system. These structural tubing members shall be set on 16 inch centers. The roof sheeting 

shall not be required as integral part of the roof structure; however, the roof skin shall be welded to the outer 

extrusions using a full perimeter, continuous weld on all four sides. The roof structure itself shall be designed 

to enhance the safety and structural integrity of the modular body and to meet or exceed the load 

requirements of AMD Standard No. 001. A flat roof will not be considered. 


Yes __X__ No_____ 

Horizontal Roof Edge 

The extruded roof edge structural members will measure 6" x 4.75" with a 2" radius, a minimum wall thickness 

of .125" and an alloy rating of 5052-H32. The roof extrusions will include an integral, full-length drip rail for 

each side and from side to side on both the front and rear of the module. Drip rails which are attached to the 

roof edge perimeter may not be attached using screws, adhesives, or rivets. 


Yes __X__ No_____ 

Static Load Test 

The ambulance body as a unit shall be designed and built to provide impact resistance. The body shall be of 

sufficient strength to support a minimum of( 2.5) times the weight of the "fully" loaded vehicle on its top and 

side, without crushing, separation of joint or excessive deformation of roof bows, reinforcements, body parts, 

doors, floor members, inner linings, outer panels, rub rails or any other structure in accordance with AMD 

Standard No. 001. 

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Yes __X__ No_____ 

Drip Rails 

In addition to the drip rail found in the roof extrusion there shall be a drip rail provided over each exterior 

compartment door. These lower drip rails shall be attached in such a manner to provide quick and easy 

replacement in the event they are damaged. They shall not be riveted or welded to the doorframe extrusion. 


Yes __X__ No_____ 

Sub floor Structure 

The sub floor structure of the modular body shall be constructed of 2" x 2" x .125" structural tubing. There 

shall be two (2) longitudinal and twelve (12) lateral tubes welded together to form a sub floor structure. The 

floor structure shall be designed to provide strength while conforming to chassis component clearance 

requirements and to provide appropriate locations for body mounting devices. Sufficient structure for 

maximum support and the safe installation of cot mount hardware, or other floor-mounted devices, will be 

integral to the sub floor structure. The sub floor structure shall include a 4" x 5" x .250" tube of 6061-T6 alloy 

as an "in-frame" pass through for the OEM fuel filler and DEF filler necks. Routing under the sub-floor frame or 

frame trimming to accommodate the fuel fill hose is not acceptable to the Purchaser and will not be accepted. 


Yes __X__ No_____ 

Body Mounting 

The modular body shall be mounted to the chassis frame at the ten (10) points provided by the OEM chassis 

manufacturer. For consistency of materials, compliance with the chassis manufacturer’s second unit body 

mounting requirements and to facilitate future remounting of the body, only OEM supplied mounting 

hardware shall be used. Methods of body to chassis mounting that do not match the OEM cab mounting 

process will not be considered due to the stresses created by difference in flexibility between the cab and the 

modular body. The mounting hardware shall consist of ten (10) 1/2” thick by 6” wide aluminum plates of 

6061-T6 alloy welded to the underside of the structural floor to provide puck mounting locations 

corresponding to the mounting points on the OEM frame rails. 

The mounting system must be designed so the mounting bolts can be removed during a remount without 

having to cut the bolts. Drawings shall be furnished to show the mounting system on the unit being bid. 

40 


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Yes __X__ No_____ 

Cab-to-body attachment-Type III 

The body shall be attached to the cab using a minimum of twenty-four (24) .250" x 20 zinc treated steel bolts, 

fender washers and nylon lock nuts. A one-piece automotive style closed cell bulb seal shall be installed 

between the cab and body to completely seal the joint between the cab and the modular body. The body shall 

be primed and painted prior to the cab & chassis being attached to provide maximum protection against 

electrolysis. 

The body shall be primed and painted prior to the cab & chassis being attached to provide maximum 

protection against electrolysis. 


Yes __X__ No_____ 

Cab-to-body attachment-Type I 

The cab shall be provided with a steel box frame extended roof covered with 10 ga. steel plate, primed and 

painted to match the cab roof. The front wall of the module body shall be provided with a bellows mount 

"walk through" opening to allow walk-thru access from the cab to the module body. This bellows shall be of a 

rubber type material, heavy duty, with properties allowing it to remain flexible under cold weather conditions, 

attached securely and sealed in a manner to prevent water, dirt, or air leakage. 

There shall be, on the inside of the ambulance, an attractive, audio and thermally insulated cover attached to 

cover the bellows. 

There shall be provided a door with a fixed Plexiglas window with approximate dimensions of the door being 

18" wide x 50" high. 


Yes __X__ No_____ 

Module Side Entry Door 

The modular body shall be provided with one (1) entry door on the curbside of the module. A forward hinged 

single door shall provide an opening of 76 inches high by 32 inches wide, and swing out to 100 degrees for 

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clear access. This door shall be fitted with a Suspa, or equivalent, dual action gas strut hold open device. The 

attachment of the push rod to the door shall be accomplished by bolting into rivet-nuts secured in the 

extruded frame of the door with stainless steel screws. The door shall be attached using a 2.5" wide, full 

length slotted stainless steel piano hinge with a .250” diameter hinge pin. The hinge must be slotted in order 

to provide for field adjustment. Door openings narrower than specified are in violation of KKK1822F 

specifications which require this dimension to allow for a restrained patient supine on a stretcher to be 

removed in the event the rear doors are not available in an emergency situation. 

There shall be a glove box holder built in above the side entry door, with spaces for 3 boxes of gloves. 


Yes __X__ No_____ 

Module Rear Entry Doors 

The modular body shall be provided with two (2) entry doors on the rear of the module. They shall cover a 

clear opening of not less than 57 inches high by 48 inches wide. The doors shall be attached using a 2.5" wide, 

full-length slotted stainless steel piano hinge with a .250” hinge pin. The hinge must be slotted to allow field 

adjustment. Hold opens for these doors shall be Cast Products "Grabber" type located on the exterior of each 

door with mating receptacle on the rear of the module body. The grabber hold opens shall be mounted using 

bolts and rivet-nuts; for safety reasons sheet metal screw attachment is not acceptable. 


Yes __X__ No_____ 

Module Entry Door Windows 

(A). There shall be one 19"H x 18"W upper window in each module entry door. The windows shall be 

aluminum framed and the glass will be bronze tinted safety glass. The curbside door shall have a sliding glass 

window with a screen. The rear door windows shall be fixed to prevent exhaust gases from entering the 

vehicle. Windows which open on the rear of the unit are unacceptable because of the negative pressure 

created behind a moving vehicle. These windows shall have a bronze privacy tint. 


Yes __X__ No_____ 

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Side Window 

There shall be a fixed window approximately 18” X 36” installed above the squad bench. It shall be bronze 

tinted safety glass. The window opening shall be framed with extruded aluminum tubing as part of the module 

construction. 

There shall be a sliding privacy cover over the window on the inside of the module. The surface of the cover is 

to be of a material allowing use as a marker board. 


Yes _X___ No_____ 

Door Construction 

All module entry and compartment doors to be a minimum of 2 inches thick and fabricated in the following 

manner: 

(A). Exterior door skin shall consist of a single .125” aluminum sheet that is machine cut and formed to 

provide a smooth and unbroken finish. The door shall include a full perimeter internal extrusion designed to 

create a solid, square support structure for each door. Door extrusions will be mitered at each corner, fitted 

with an extruded, saw-toothed key seat specifically designed to insert into the door extrusion. The corners are 

then welded to promote a square fit and to prevent frame member separation. The doors will be interval 

welded around the inside seam of the formed door skin and the extruded internal support. Doors that are 

purely pan-formed without extrusions will not be considered. 

(B). The doorjamb will consist of a custom exterior extrusion with an alloy rating of 6061-T6. The doorjamb 

extrusions will be mitered at each corner and welded to promote a square fit and to prevent frame member 

separation. They will also be fitted with an extruded, saw-toothed key seat specifically designed to insert into 

the door extrusion. The doorjamb will be attached to the body door framing with 3M-VHB tape and interval 

welded around the full perimeter of the door opening. The joint between the doorjamb and the body side skin 

shall be thoroughly seam sealed to provide a smooth unbroken finish and to prevent contamination, oxidation 

and corrosion. Bolting or screwing the casing to body is not acceptable. 

(C). The exterior door skin panel shall be .125" thickness, 5052-H32 alloy rated aluminum, with the formed 

corners welded and finished to provide a smooth, unbroken appearance. 

(D). All doors to be reinforced with extruded internal braces bonded to skin surfaces. 

(E). All doors are to be flush with their adjacent extruded doorjambs. 

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(F). All doors shall have full-length stainless steel hinges with a .250" diameter pins. Stainless steel hinges 

shall be punch slotted for vertical and horizontal adjustments and attached with stainless steel screws. A 

layer of “ECK” must be applied on both sides of the hinge attachment. 

(G). All doors shall close on a continuous, extruded rubber gasket complex mounted on the inner flange of the 

door extrusion. The interior edge of the doorjamb shall be specifically engineered to provide a flat sealing 

surface around the entire perimeter of the door opening. This specialized design provides an unbroken, full 

perimeter seal outside the door latching assembly to enhance the watertight integrity of each door. Seals that 

are glued on or are mounted to the compartment doorjambs will be unacceptable due to their tendency to be 

torn by loading or unloading onboard equipment. 

(H). All access doors to be insulated with 1.875" Styrofoam. 

(I). The interior door panel of the exterior compartment doors shall be of highly polished aluminum diamondplate. 

(J). Patient entry and compartment door interior panels shall be .125" thickness, 5052-H32 aluminum attached 

to exterior door extrusion by ¼” - 20 machine screws with yellow Loctite and matching thread inserts installed 

around the perimeter of each door. All door panels shall be cut by computer-operated machines to ensure 

the exact location of windows, locks and even the mounting holes for the screws that attach the liner to the 

doorframes. This ensures that like doors will have the same door liners and that replacements, if needed, 

would fit exactly. The aluminum interior door panel shall be painted with Multispec paint color, covered with 

a clear coat, to harmonize with the interior colors. The use of self tapping screws is not allowed. 

(K). The interior surface of the module entry doors (rear and curbside) shall be finished in a safe and attractive 

manner that harmonizes with the interior appointments. The lower portion of this surface shall be a kick plate 

of stainless steel. Curbside door kick plate is to be 19 ” high with both rear door kick plates being 9” high. 

(L). A “V” shaped stainless steel assist handle shall be located the inside of each entry door. 

(N). The lower surface of the door jamb of each exterior compartment shall be trimmed with a stainless steel 

trim piece which conforms to the door sill and breaks over and down the side of the body behind the lower 

body rub rail. Similar trim pieces shall be applied to the curbside and rear entry doorsills. The side and rear 

thresholds shall be 6” minimum. To improve threshold seal, strengthen the threshold and prevent equipment 

snags or tripping, the side and rear thresholds will be fit with a 2° chamfer where the threshold meets the 

floor. 

(O). All cab and module entry and compartment doors (except the battery compartment) shall have electric 

locks powered by the OEM circuit. There shall be an unlock switch located in the front wall of the battery 

compartment. 

(P). Each door shall latch onto Nader pins at two points except for the battery compartment, which may latch 

at one point. 

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(Q). Each compartment door shall have ¾” access holes with rubber plugs at each latch point for lubrication of 

the latches. 

Does your bid comply with lines “A” through “Q”? 

Yes __X__ No_____ 

Hold-Open Devices 

All compartment doors are to have dual action gas strut hold-opens. 

Does your bid comply Yes __X__ No_____ 

Exterior Storage Accommodations 

The ambulance shall be equipped with exterior compartments as shown in the drawings at the conclusion of 

this text. There shall be no more than a 3” dimension between door openings of adjacent compartments. 

Since the location of equipment and maximum space utilization is of prime importance to the Purchaser, the 

sizes and location of the various compartments required is necessary as shown. Deviations from the 

compartment layout or significantly smaller than shown are not acceptable and may be cause for rejection of 

the bid. 


Yes __X__ No_____ 

The exterior compartments shall be lockable with one key fitting all. They shall be equipped with the handle 

and door locks. Exterior door handl4es shall be Trimark chrome paddle latches with isolating gaskets. Each 

exterior compartment shall be automatically and individually lighted when the door is opened and shall 

activate the "compartment door" open warning light on the driver's console. The unit shall be wired so that 

only the light in the compartment that is open will be activated. 


Yes __X__ No_____ 

Compartment Construction 

All compartment top, sides and back panels must be a minimum thickness of .100 diamond-plate aluminum. 

Bottom of compartment must be .125” diamond-plate aluminum. Each compartment must be built as an 

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individual unit, no common walls between compartments including the patient compartment will be allowed. 

All compartment joints must be sealed after MIG or TIG welding. 

Each compartment shall be vented with a minimum of one (1) exhaust vent to aid in closing the doors. The 

vents shall have “one way” valves to allow free flow of air when the doors are being closed but minimize entry 

of dust, moisture, or other contaminants. 


Yes __X__ No_____ 

Matte-Flex Protection 

All exterior compartment floors and shelves will be covered with Matte-flex grated material to protect 

equipment and prevent premature wear and tear on either the floor or equipment stored within. 


Yes __X__ No_____ 

Compartment Shelving 

Outside compartment shall have the following minimum requirements: 

(A). All shelving to be fabricated from .125" diamond-plate with retainer lips of 1" in height showing diamondplate 

on exposed surface. 

(B). Shelving shall be supported by four (4) heavy duty angle brackets attached to four (4) full height formed 

vertical channel tracks (2 per side). Interior flanges of channel bracket to be serrated to insure positive locking 

of shelf position and prevent shakedown of shelving during transit under heavy loads. Shelves will be 

positioned as follows: 

(C). Easy adjustment of shelf position to be accomplished by loosening four (4) bolts. 

Does your bid comply with lines “A” through ”C”? 

Yes __X__ No_____ 

Compartment Configuration 

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Dimensions given here are applicable to the Type III ambulance. For the Type I, the dimensions may be altered 

as required to accommodate the chassis differences, but must be as near as possible to the requested 

dimensions. 

Street side Compartments (three (3) total): 

1 - O2 compartment location front 20 ½”W x 80 ”H x 18 ¾”D. There shall be a vent with a cast cover located on 

the door. There shall be a Zico electric oxygen cylinder lift installed inside. 

2 – In front of rear wheel well 38” W x 36 ¼” H x 18 ¾” D; one (1) adjustable shelf shall be installed. 

4 – Rear compartment 28” W x 36 ”H x 18 ¾”D. There shall be one (1) adjustable shelf installed. 

Curb side Compartments (four (4) total): 

5 - Back board compartment at the rear, 16”W x 80 ¾”H x 20”D with one (1) fixed vertical divider extending 

downward from the ceiling 37”, located 8 ¼” from the front of the compartment. There shall be one (1) fixed 

shelf with ½” lip extending from the front of the compartment to the vertical divider. 

6 - Next to backboard compartment behind rear wheel 19”W x 24 ¾”H x 18 ¾” D. 

8 – ALS compartment outside dimensions 22 ½”W x 57 ½”H x 32 ½”D. This will have inside/outside access. In 

the center there shall be a drawer the full width of the cabinet and approximately 9” deep, accessible only 

from the inside of the module, with a locking latch. Above and below the drawer, with inside/outside access, 

shall be 2 cabinets of approximately equal dimensions. Each shall have one (1) adjustable shelf. The openings 

on the inside shall be covered with split hinged Plexiglas doors. 

9 - Front below ALS compartment, 22”W x 12H x 20 ¾”. This compartment is to house the vehicle’s batteries 

securely mounted in a roll out tray. This compartment shall be appropriately vented to the exterior 

underneath the truck. 

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Yes __X__ No_____ 

Body Trim 

The following fixtures shall be added to the module shell for body protection and enhanced appearance. All 

items to be constructed of a minimum .100" thick bright polished aluminum tread plate with a minimum alloy 

property of #3003. All diamond plate trim shall be attached with 3/16” aluminum rivets and shall consist of 

the following: 

(A). Radius formed diamond-plate corner guards on all four corners with a minimum height of 10 inches. 

(B). Aluminum diamond plate rails shall be installed at the bottom edge on each side of the body. Rub rails 

are to be bolted on the 2” x 3” aluminum extruded tubes for ease of replacement and shall be spaced away 

from body .125" to prevent forming a dirt trap. 

(C). A diamond-plate liner shall fully encase all sides and bottom of the side step entrance well. Corner seams 

of this liner shall be MIG or TIG welded to insure a watertight, flushable-type stepwell. 

(D). A full width rear diamond-plate kick plate shall be installed from the rear step to the bottom of the rear 

doors. 

(E). An aluminum open grip strut step with individual diamond-plate end caps shall be installed at the rear 

loading doors. Step to be non-flexing and shall pivot upward by means of a full width stainless steel hinge. 

Rear bumpers without the center flip up section are not acceptable. End cap pod framework to be constructed 

of 2" x 3" steel closed tube, corner braced and welded to chassis frame. Bumper shall not exceed 9” from front 

to rear, and must not be mounted flush against the kick plate. 

(F). An aluminum polished fender shall be installed at each modular wheel well opening. The flare shall 

provide additional body protection and shall be installed in such a manner as not to rub the rear tires. 

(G). Extruded drip rails shall be installed above all exterior compartments. These drip rails shall be attached in 

such a manner to provide quick and easy replacement. They shall not be riveted, welded, or an integral part of 

the door frame extrusion. 

(H). A recessed polished cast aluminum fill guard shall be installed at the gas fill opening in the street side of 

the module. There shall be a stainless steel drip panel below. 

(I). To reduce the probability of corrosion and oxidation around the trim mounting points, each mounting area 

will be treated with ECK. 

Does your bid comply with lines “A” through “I”? 

Yes __X__ No_____ 

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Floor 

The sub floor of module body shall be .125 inch 5052-H32 alloy rated aluminum securely welded to the wall 

structures and exterior compartments, and completely sealed from outside elements. 


Yes __X__ No_____ 

Over the aluminum sub-floor there shall be a one-piece top floor of ¾” exterior-grade solid cross-band 

plywood. This shall be securely anchored to the sub-floor by #8 x 1.5" floor screws. The flooring shall extend 

the full length and width of the patient compartment, including the space under the cabinets. 


Yes __X__ No_____ 

Floor Covering and Color 

The floor covering shall be Lon Plate II heavy duty flooring requiring a minimum of service yet completely 

water and detergent proof. This covering shall be of a color that matches and compliments the color scheme 

of the interior. The flooring shall extend the full length and width of the patient compartment and be rolled 

up the sides of the squad bench and street side cabinet 3 inches. A cove molding reinforcement is required 

behind the roll up in the floor. 


Yes __X__ No_____ 

Step well (side door) 

The curbside door step well shall be automatically lit with a clear LED when the side or rear doors are opened. 

The step-well shall be finished with highly polished aluminum diamond-plate with a removable grip strut 

section for safety and access to clean. It shall be at least as wide as the door opening, and as deep as possible, 

determined by the chassis frame. 

Inside the door, on the front of the ALS cabinet there shall be a stainless steel assist handle, 1-1/4 inch 

diameter. 

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Above the door there shall be a cabinet with storage for (3) glove boxes. There shall be openings in the 

cabinet door for dispensing of the gloves. 


Yes __X__ No_____ 

Front Wall Walk-Through 

There shall be a walk through between the driver's and patient compartment. For the Type I the cab roof must 

be raised by the installation of a “bubble” fabricated for that purpose in order to provide increased headroom 

for egress. 


Yes __X__ No_____ 

Insulation 

The entire ambulance body, sides, ends, and roof of the patient's compartment shall be insulated to meet or 

enhance the environmental criteria specified in Federal Specifications KKK-A-1822. The walls shall be insulated 

with 1.875” block poly Styrofoam. There shall be 3.5" inch, R11 fiberglass batting in the roof and along the 

exterior roof and corner extrusions. There shall be 3/8” foil backed foam insulation installed around the 

perimeter of the A/C – Heater evaporator units, walls and ceiling in addition. The 3/8” foil backed material 

shall be utilized in areas where the harnesses and block foam are in conflict. There shall be no voids in the wall 

insulation process. There shall be an acoustical matting installed above the wheel well liners, in the floor, and 

on the exterior compartments on the sides towards the module interior. This material shall also be installed on 

the back sides of the interior aluminum cabinetry. The sub-floor shall be insulated with spray in foam 

insulation for acoustical and environmental insulation. The doors shall be insulated with at least 1.875" of 

plank foam. This insulation shall not interfere with the workings of the door latching hardware. 


Yes __X__ No_____ 

Patient Compartment Sound Level 

Sound levels within the patient compartment shall not exceed eighty (80) decibels in accordance with AMD 

Standard 006. 


Yes __X__ No_____ 

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Patient Compartment Carbon Monoxide Level 

The ambulance modular body shall be constructed in such a manner as to provide a safe environment for 

patients and crew as pertains to the presence of carbon monoxide (CO). A CO level of not more than ten (10) 

PPM shall be attained in accordance with AMD Standard 007. 


Yes __X__ No_____ 

PATIENT COMPARTMENT 

Interior Surfaces 

The interior of the patient compartment shall be free of all sharp projections. Exposed edges and corners shall 

be broken with a radius or chamfer. All hinges or supports for equipment and devices shall be mounted as 

flush as possible with the surrounding surface when not in use. Padding shall be placed at all head area 

obstructions, which may prove dangerous to persons moving about in the patient compartment. 

Other exposed edges shall be broken with a least .125" radius or chamfer and at least a .50” radius aluminum 

extrusion on exposed corners. 


Yes __X__ No_____ 

The finish of the entire patient compartment, including storage cabinets and equipment, shall be impervious 

to soap and water, disinfectants, mildew and shall be fire resistant as per FMVSS 302. The color of the interior 

shall be chosen by the Purchaser from samples provided by the successful Bidder. 

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Yes __X__ No_____ 

Interior Storage Accommodations 

The interior of the patient compartment shall provide but not be limited to a minimum volume of 50 cubic feet 

of enclosed storage cabinetry, compartment space and shelf space, which shall be conveniently located for 

medical supplies, devices or other equipment. All interior cabinets shall be painted to match the exterior. 

Carpet or other linings are unacceptable. Refer to interior drawings at the conclusion of this text for detailed 

information as to cabinet size and location. Since the Purchaser is very concerned about standardizing the 

location of various equipment and supplies, it is important that the interior layout as shown in the drawings 

with this specification be followed exactly. Alternate or standard layouts may not meet the requirements of 

the Purchaser and may be cause for rejection of the bid. Minor deviations will be allowed with the Type I if 

they are due to chassis differences. 


Yes __X__ No_____ 

Flooring/Recessed Toe Kick 

Vinyl flooring will be Lonplate II material rolled up the sidewalls 3” and recessed to prevent fluid borne 

pathogen contamination. 


Yes __X__ No_____ 

Location of Medical Equipment and Supplies 

The equipment and supplies necessary for airway care, artificial ventilation, oxygenation and suction shall be 

within easy reach of the technician at the head of the stretcher. 


Yes __X__ No_____ 

Storage Compartments and Cabinet Design 

All of the interior storage cabinets, squad bench, drawers, and shelves shall be fabricated of .125” aluminum 

designed with solid body modeling technology. Thinner aluminum is not acceptable due to their tendency to 

develop rattles or to “oil can” over time. The solid body modeling program shall provide the design criteria for 

strategically locating cut-out patterns for cabinet openings, mounting locations for electrical components and 

52 


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eak angles and locations to be pre-cut by CNC equipment during the manufacturing process. Cabinets shall 

be designed to be easily opened, but shall not come open in transit. Where specified the storage cabinets shall 

have shatterproof Plexiglas doors set in an extruded anodized aluminum frame. This frame shall encompass 

all four sides of the opening creating a "picture" frame appearance and will incorporate a replaceable track 

section. The Plexiglas used in these compartments shall be grey, smoke, or bronze tinted, at least .1875" thick. 

Opening the sliding doors shall be facilitated by full height extruded aluminum handles affixed to one end of 

each Plexiglas door. 

There shall be s flip up “restocking” feature using strut hold opens and positive closing latches on the cabinets 

above the action counter, as well as upper and lower rear cabinets. 


Yes __X__ No_____ 

The technician's work or "action" area and “life pack” area shall be of the size shown in the drawings and shall 

provide space. These shelf areas shall have Corian countertops with retaining lips. Plastic laminate, ABS trays, 

or molded poured acrylic material are not acceptable. The color of this material shall be chosen from samples 

supplied by the selected vendor. 


Yes __X__ No_____ 

Squad Bench and CPR Seat 

The squad bench shall be constructed of .125 aluminum painted to match interior. The squad bench shall have 

a padded seat cushion covered with heavy-duty thermal-formed vinyl. This cushion shall be a minimum of 2 

1/2” inches thick. The cushion shall provide a smooth surface for ease of cleaning and disinfecting. (Note: 

"Hot Press" type pleating is also unacceptable.) 

(A). The squad bench lid is to be split with at least two (2) lid able to be operable, with an automatic gas strut 

hold open device. The squad bench is to have a full-length backrest covered with matching heavy-duty 

thermal-formed vinyl. 

(B). There shall be three (3) sets of seat belts, with automotive-style retractors, on the bench so as to secure 

three persons seated or one patient on the secondary litter. 

(C). There shall be a storage area beneath the seat, this shall be painted to match the interior of the patient 

module. 

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(D). The CPR Seat shall have one (1) lid with a gas strut hold open device. 

(E). There shall be one (1) set of seat belts, with automotive-style retractors. 

(F). There shall be storage area beneath the seat, this shall be painted to match the interior of the patient 

module. 


Yes __X__ No_____ 

Shelving and other miscellaneous items 

Where specified in the drawings with this specification there shall be adjustable shelves in the cabinets. These 

shelves shall be bolted to heavy-duty infinitely adjustable strut type shelf track. The shelves shall be of .125- 

inch aluminum coated on all surfaces and edges with the same color coordinated, painted finish as the interior 

of the cabinet. The shelf of the cabinet will be lined with a heavy-duty rubber material. This material will be 

removable for cleaning. Cabinet latches, where specified, shall be Southco black plastic flush mounting slam 

type latches. At least one compartment shall have a locking latch. The Purchaser shall choose the color 

scheme from samples supplied by the successful Bidder. Honeycomb, fiberglass, plywood, plastic, thinner 

aluminum, or particleboard cabinet construction shall be unacceptable. Cabinet or interior walls may not be 

finished using Formica type laminate material. These cabinets shall be firmly anchored (bolted) to the tapping 

plates found in the ambulance structure with #10 x 24 screws that are pre-dipped with Locktite and fitted with 

a metal/rubber washers which are vulcanized together to suppress vibration. 

The lower 13” of the street side wall cabinets from the CPR seat down shall be protected with a single, non 

spliced heavy-duty stainless steel kick panel running from the front wall to the rear of the cabinet wall. 

Screws, bolts, or rivets shall not be used to attach the stainless steel, in order to maintain an attractive and 

easy to clean surface. The kick panel will include a ¼” return at the base rounding the lower edge of the kick 

plate in a return to the recess toe kick. 

The lower 13” of the face of the squad bench on the aisle side shall be protected with a heavy-duty single non 

spliced stainless steel kick plate, while the front end shall be covered in its entirety with the same material. 

The stainless steel shall be attached as noted for the street side panel. 


Yes __X__ No_____ 

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Cabinet Layout 

See drawings accompanying this specification for required cabinetry and layout. 


Yes __X__ No_____ 

Technician Seat 

The technician seat shall be positioned so that the technician, when seated, is located at the head of the 

primary cot facing the patient. There shall be a minimum of 25 inches and a maximum of 30 inches clearance 

at floor level between the head of the cot and the technician seat backrest. The seat is to be an automotive 

style, high-backed, heavy-duty vinyl chair with built in child seat, with fore and aft track adjustment, mounted 

on an aluminum storage box. 

Restraints meeting all FMVSS and KKK1822 specifications must be supplied. 


Yes ___X_ No_____ 

Ceiling Headliner 

The ceiling headliner shall be foam padded upholstery material. The headliner shall have an access panel full 

length down the center from front to rear in order to facilitate repairs and maintenance of the main electrical 

wiring loom in the patient compartment. 


Yes __X__ No_____ 

Cot Mounting Device 

A two-position Stryker movable cot retention system including “antler” and lock down bar shall be provided 

and installed, and will be adjusted and lubricated per manufacturer’s specifications by qualified personnel 

prior to delivery. 

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There shall be 1/2” aluminum plates welded in the sub frame for tapping and securing of the stretcher mount. 

The installation shall conform to the requirements of AMD Standard 004. A rear cot hook shall be supplied 

and installed properly. 


Yes __X__ No_____ 

IV Hangers 

There shall be two (2) CPI #2008 rubber fold down style brackets with Velcro retaining straps securely fastened 

to the headliner: (1) over the primary cot and (1) over the squad bench. 


Yes __X__ No_____ 

Oxygen, Main Supply 

The ambulance shall have a hospital type piped oxygen system capable of storing and supplying a minimum of 

3000 liters of medical oxygen. The cylinder controls shall be accessible from inside the vehicle. The pressure 

gauge shall be mounted in the action area. Oxygen shall be piped to self-sealing oxygen Ohio outlet stations 

located one in the action area and one above the squad bench. The oxygen system shall have an electrically 

operated valve with manual over ride switch located on the wall of the action area. 


Yes __X__ No_____ 

Oxygen Tank Retention System 

A Zico O2 lift that shall secure an “H” or “M”-size oxygen cylinder shall be installed in the exterior oxygen 

compartment. This retention system shall be installed and comply with AMD Standard 003. 


Yes __X__ No_____ 

Suction Aspirator 

The vehicle shall be equipped with a SSCOR brand on-board aspirator with 1000ml disposable receptacle. 

Vacuum shall be provided by a 12-volt electric vacuum pump mounted in an outside compartment and 

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controlled by a low voltage switch on the rear switch control panel. This switch shall be red in color. The pump 

shall be mounted in a manner to reduce noise and vibration. 


Yes __X__ No_____ 

Waste disposal 

Facility for the disposal of contaminated medical “sharps” shall be provided in the action area counter, with 

access for clean out in the exterior compartment. Appropriate container(s) shall be included and installed. 


Yes __X__ No_____ 

Squad Bench Restraint 

At the head of the squad bench there is to be a removable tubular stainless steel “A” bar securely fastened in 

place. There shall be provisions in the “A” bar for containers for disposal of sharps and trash; containers are to 

be provided and installed. 


Yes __X__ No_____ 

Environmental Controls 

The ambulance shall be equipped with an OEM factory installed heater and air conditioner in the driver's 

compartment. The ambulance manufacturer shall also install a combination rear air conditioning and heating 

unit in the patient compartment. The combination unit in the rear will have a rating of 35,000BTU heating and 

32,000BTU cooling at a rate of 650CFM. Control of the temperature in the patient compartment shall be by a 

thermostat located near the rear switch control panel and by a fan-speed switch on the panel. 

There shall be installed a 12 V booster pump between the front and rear heat units, in order to provide 

optimal heat under extreme conditions, particularly with the engine at idle. 


Yes __X__ No_____ 

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The patient compartment combination heater/air conditioner unit shall be positioned over the ALS cabinet in 

the right front of the patient compartment with controls accessible to the ambulance technician. The air 

conditioner shall be capable of lowering the patient compartment ambient temperature from 35° C (95° F) to 

26° C (78° F) within 30 minutes per KKK-A-1822. The heater shall be capable of raising the patient 

compartment ambient temperature from 0° C (32° F) to 20° C (68° F) within 30 minutes per KKK-A-1822. 


Yes __X__ No_____ 

Because the Purchaser covers remote areas with significant summertime heat there shall be installed an 

additional fan/condenser unit on the GM chassis in order to meet the extreme heat in the summertime. 


Yes __X__ No_____ 

Antennas and Radio Provisions 

There shall be one (2) RG58A-U antenna coax leads extending from the ceiling of the module and terminating 

location behind the driver’s seat. Two (2) antenna roof mounts with weatherproof caps shall be installed. 

Two (2) 20 amp 8 ga. positive and ground wires shall be provided location TBD. 

There shall be a conduit with pull wire installed from behind the driver’s seat to the rear action area wall. 


Yes __X__ No_____ 

Siren - Public Address System 

The ambulance shall be equipped with a Whelen 295HFSA7 dual tone remote amplifier electronic siren. 

Functions of the siren shall include radio rebroadcast, PA, horn/siren operation, manual operation with pushbutton 

control, wail and yelp tones. The siren control head shall provide for manual adjustment of the 

microphone volume. 

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Two (2) 100-watt Cast SA4319 speakers shall be installed through the front bumper of the vehicle. The 

speakers shall not protrude beyond the face of the bumper or bumper guards. The system as installed shall 

meet the minimum requirements of Federal Specification KKK-A-1822F. 


Yes __X__ No_____ 

Assist Handle and Grab Rails 

A 24” assist handle will be located on inside curb side door on the outside of the right front cabinets and 

another 24” assist handle will be located at the rear on the inside of the module on the street side. These shall 

stainless steel, 1-1/4” diameter, and shall be firmly anchored in order to safely support persons using them to 

aid in entry and egress from the vehicle. 


Yes __X__ No_____ 

One (1) 72” long x 1.25” diameter overhead assist rail shall be mounted on the ceiling above the primary 

patient, contour rolled at each end with no protruding sharp edges. The grab rail shall be installed and 

perform in accordance with AMD Standard 008. They shall be mounted into roof structure, and shall be 

stainless steel. 


Yes __X__ No_____ 

ADDITIONAL SYSTEMS, EQUIPMENT, ACCESSORIES & SUPPLIES 

Standard Mandatory Miscellaneous Equipment 

Unless otherwise precluded elsewhere in this specification, the ambulance shall be equipped with but not 

limited to the following: 

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No Smoking Signs 

Two (2) "No Smoking Oxygen Equipped" signs will be provided. Shipped loose. 


Yes __X__ No_____ 

Fasten Seat Belt Signs 

Two (2) "Use Of Seat Belt Required" signs will be provided. Shipped loose. 


Yes __X__ No_____ 

Fire extinguishers 

Two (2) 5 LB. ABC fire extinguishers with mounting brackets shall be shipped loose with the ambulance. 


Yes __X__ No_____ 

Oxygen Equipment 

There shall be furnished with the ambulance one (1) oxygen tank pressure regulator, limited to 50 PSI, and one 

(1) gravity type oxygen flow meter, with Ohio style adaptor. 


Yes __X__ No_____ 

Paint 

The ambulance shall be painted in accordance with KKK-A-1822 specifications for Preparation and Painting. 

PPG Delfleet basecoat/clearcoat paint system will be used to paint the modular body. Prior to painting, the 

entire module shall be carefully ground to remove all welding slag and major scratches in the body surface and 

then be washed with DX330 wax and grease remover to remove all oil, dirt, and grease leftover from the 

manufacturing process. The entire Module will be sanded with 80 grit on a DA, body filled and re-sanded. Any 

pinholes will be filled with DF715 poly putty glaze coat, sanded smooth with 120-220 grit sandpaper, then 

rewashed with DX330 wax and grease remover. Next the module will be etched with (1) coat of a PPG mixture 

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of F3963 and F3964 etch primer. Then, the unit will be primed with (2) heavy coats of a mixture of PPG F3980 

and F3981 high build primer. After unit is dry, it will be sanded down with 320 grit sandpaper and any defects 

will be repaired at this time. The unit will then be seam sealed with 3M 8360 seam sealer, washed with DX330 

wax and grease remover again and tacked off before painting. Module will be sealed with PPG 3985 white 

sealer, followed by 2 to 3 coats of Delfleet System basecoat and clearcoat. Unit will be baked and then buffed 

with the 3M Perfect-it II system. 

The body shall be painted off chassis so that all exterior areas of the body shall be protected by paint, 

especially where the body meets the cab. Units that are painted on the chassis, except for body stripes, shall 

not be acceptable. 

All materials in the painting process must be rated as containing low V.O.C.’S making the process as 

environmentally friendly as possible. 

The entire ambulance shall be Chevrolet white in color for the Type III, and Ford white for the Type I. 


Yes __X__ No_____ 

Decals and Graphics 

A 32” star of life shall be installed on the roof. It shall be DOT blue colored in reflective. Striping and graphics 

shall exactly match the existing department vehicles. 


Yes __X__ No____ 

IV Warmer 

A 12 volt IV warmer shall be installed in the interior cabinet as seen in accompanying drawings. It shall be 

wired to receive power when the vehicle is plugged into a shoreline or when the ignition is on. There shall also 

be a separate on/ off switch provided to disable it in case of malfunction. 

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Yes __X__ No_____ 

Manuals and Instructions 

All OEM supplied chassis, engine, and accessory manuals shall be furnished. In addition, ambulance 

operations manuals and complete as built electrical schematics and information shall be provided. Part or all 

of these items may be provided on CD ROM/DVDs. 


Yes __X__ No_____ 

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WORK SESSION 


4:00 P.M. 



SUBJECT: 

Finance - Refunding General Obligation Bonds in an Aggregate Principal 

Amount up to $95,580,000 & Public Hearing - 6:30 P.M. 


The County's underwriters have advised, given appropriate market 

conditions, to refund general obligation bonds Series 2005 and 2006 in 

order to realize long-term debt payment savings. Should the market 

conditions not provide the required savings levels established by the Local 

Government Commission, the County will not refinance the debt. 

This public hearing was scheduled at the February 18, 2013 Board of 

Commissioners' meeting for the March 18, 2013 regular meeting. 


Hold a Public Hearing regarding refinancing of prior General Obligation 

Bonds up to $95,580,000 and Approve the Resolution Providing for the 

Issuance of $62,390,000 General Obligation Bonds, Series 2013 subject 

to Adjustments as Provided Herein. 


1 Minute 

SUBMITTED BY: 

Ann Wilson, Finance Director 


No 

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ATTACHMENTS 

PUblic hearing minutes 

2013 GO Refunding Bond Sale Resolution 

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EXTRACT FROM MINUTES OF PUBLIC HEARING 

THE BOARD OF COMMISSIONERS OF 

THE COUNTY OF CABARRUS, NORTH CAROLINA 

The Board of Commissioners for the County of Cabarrus, North Carolina, met in regular 

session in the Commissioner’s Meeting Room in the Cabarrus County Governmental Center in 

Concord, North Carolina, the regular meeting, at 6:30 p.m., on March 18, 2013, with 

________________, Chairman, presiding. The following Commissioners were: 

PRESENT: Vice Chairman ______________ and Commissioners ________________, 

__________________ and _________________ 

ABSENT: 

______________________ 

ALSO PRESENT: Michael K. Downs, County Manager; Pamela S. Dubois, Deputy 

County Manager; Ann M. Wilson, Finance Director; Richard M. Koch, Esq., County Attorney; 

and Megan I.E. Smit, Clerk to the Board 

* * * * 

The Chairman announced that this was the date and hour fixed by the Board for the 

public hearing in the order entitled: “ORDER AUTHORIZING $95,580,000 REFUNDING 

BONDS” and that the Board would immediately hear anyone who might wish to be heard on the 

question of the validity of said order or the advisability of issuing any of said bonds. 

The Chairman stated that the proceeds of the Refunding Bonds in the aggregate principal 

amount not exceeding $95,580,000 would be used for the purpose of providing funds, together 

with other available funds, to refund all or a portion of the County’s outstanding School Bonds, 

Series 2005 and Public Improvement Bonds, Series 2006, each as described in the published 

notice of the public hearing, and paying expenses related thereto. 

No one appeared, either in person or by attorney, to be heard of the question of the 

validity of said order or the advisability of issuing any of said bonds and the Clerk to the Board 

announced that no written statement relating to said questions had been received. 

It was then announced that the public hearing was closed. 

Chairman _________ then stated that the Board having held the required public hearing 

thereon, it was now time for the Board to consider adoption of the order introduced on first 

reading on February 18, 2013 entitled: “ORDER AUTHORIZING $95,580,000 REFUNDING 

BONDS.” 

Thereupon, upon motion of Commissioner __________, seconded by Commissioner 

_________________, the order entitled: “ORDER AUTHORIZING $95,580,000 REFUNDING 


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BONDS” was read a second time by title and placed upon its final passage. The vote upon the 

final adoption of said order was: 

Ayes: Commissioners __________, __________, and ________, Vice Chairman 

_______ and Chairman _____________. 

Noes: None 

The Chairman then announced that the order entitled: 

$95,580,000 REFUNDING BONDS” had been adopted. 

“ORDER AUTHORIZING 

The Clerk to the Board of Commissioners was thereupon directed to cause said order to 

be published, together with the appended statement as required by The Local Government Bond 

Act, as amended, once in The Independent Tribune. 

* * * * 

I, Megan I.E. Smit, Clerk to the Board of Commissioners for the County of Cabarrus, 

North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the 

proceedings of said Board of Commissioners as relates in any way to a public hearing held on 

March 18, 2013 on the order entitled: “ORDER AUTHORIZING $95,580,000 REFUNDING 

BONDS,” and that said proceedings are recorder in Minute Book No. ___ of the minutes of said 

Board of Commissioners, beginning at page ___ and ending at page ___. 

I DO HEREBY FURTHER CERTIFY that the schedule of regular meetings of said 

Board of Commissioners has been on file in my office pursuant to North Carolina General 

Statutes §143-318.12 as of a date not less than seven (7) days before said meeting. 

WITNESS my hand and the corporate seal of said County, this 18 th day of March, 2013. 

_____________________________________ 

Clerk to the Board of Commissioners 

For the County of Cabarrus, North Carolina 

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EXTRACT FROM MINUTES OF MEETING 

BOARD OF COMMISSIONERS OF 

THE COUNTY OF CABARRUS, NORTH CAROLINA 

The Board of Commissioners for the County of Cabarrus, North Carolina, met in regular 

session in the Commissioners’ Meeting Room in the Cabarrus County Governmental Center in 

Concord, North Carolina, the regular place of meeting, at 6:30 p.m., on March 18, 2013, with 

Elizabeth F. Poole, Chairman, presiding. The following Commissioners were: 

PRESENT: Chairman Elizabeth F. Poole and Commissioners _____________ and 

________________. 

ABSENT: _________________________________. 

ALSO PRESENT: Michael K. Downs, County Manager; Pamela S. Dubois, Deputy 

County Manager; Ann M. Wilson, Finance Director; Richard M. Koch, Esq., County Attorney; 

and Megan I.E. Smit, Clerk to the Board 

* * * * * 

The Chairman introduced the following resolution, a summary of which had been 

provided to each Commissioner, a copy of which was available with the Clerk to the Board and 

which was read by title: 

RESOLUTION PROVIDING FOR THE ISSUANCE OF $62,390,000 GENERAL 

OBLIGATION REFUNDING BONDS, SERIES 2013, SUBJECT TO ADUSTMENT AS 

PROVIDED HERIEN 

BE IT RESOLVED by the Board of Commissioners (the “Board”) of the County of 

Cabarrus, North Carolina (the “County”): 

Section 1. The Board has determined and does hereby find, declare and represent: 

(a) 

That an order (the “2013 Order”) authorizing $95,580,000 Refunding Bonds was 

adopted by the Board on March 18, 2013, which order has taken effect. 

(b) 

That none of the refunding bonds authorized to be issued by the 2013 Order have 

been issued, that no notes have been issued in anticipation of the receipt of the proceeds of the 

sale of any refunding bonds and that it is necessary at this time to issue all or a portion of said 

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efunding bonds and to use the proceeds thereof, together with any other funds necessary, to 

advance refund all or a portion of each maturity of the County’s outstanding School Bonds, 

Series 2005, dated March 1, 2005 and Public Improvement Bonds, Series 2006, dated September 

1, 2006 (collectively, the “Bonds To Be Refunded”). 

(c) That the prospective Bonds To Be Refunded financed, together with any other funds 

necessary, various public school and other public facilities of the County. 

(d) That the shortest period of time in which the Bonds To Be Refunded can be finally 

paid without making it unduly burdensome on the taxpayers of the County, as determined by the 

Local Government Commission of North Carolina, is a period which expires not later than 

December 31, 2043. 

Section 2. Pursuant to the 2013 Order there shall be issued bonds of the County in an 

aggregate principal amount of $62,390,000, with such amount subject to adjustment as 

hereinafter set forth, designated “General Obligation Refunding Bonds, Series 2013” and dated 

their date of delivery, or such other date as may be designated by the County Manager or Finance 

Director (the “Series 2013 Bonds”). The Chairman or Vice-Chairman of the Board, the County 

Manager or the Finance Director, respectively, each acting on behalf of the County, may increase 

or decrease the aggregate principal amount of the Series 2013 Bonds by any amount, so long as 

such amount shall not exceed $95,580,000, as determined to be in the best interest of the County, 

and may make any such increase or decrease either before or after the bids are opened. The 

Series 2013 Bonds shall be stated to mature (subject to adjustment as hereinafter set forth) 

annually, March 1 (or such other date designated in accordance with the immediately preceding 

sentence), $170,000 2014, $2,100,000 2016, $3,970,000 2017, $5,015,000 2018, $6,380,000 

2019, $6,430,000 2020, $6,460,000 2021, $6,495,000 2022, $6,535,000 2023, $6,565,000 2024, 

$6,165,000 2025, $3,280,000 2026 and $2,825,000 2027. The foregoing notwithstanding, the 

Chairman or Vice-Chairman of the Board, County Manager or Finance Director, respectively, 

each acting on behalf of the County, may increase or decrease the principal amount of the Series 

2013 Bonds maturing at each maturity, either before or after the opening of bids in the case of a 

competitive sale or prior to execution of a contract of purchase in the case of a private sale of the 

Series 2013 Bonds (including elimination or addition of one or more maturities), provided that 

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the aggregate principal amount of the Bonds shall not exceed $95,580,000 and no Series 2013 

Bond shall mature later than December 31, 2043. The Series 2013 Bonds shall bear interest at a 

rate or rates to be determined by the Local Government Commission of North Carolina at the 

time the Series 2013 Bonds are sold, which interest to the respective maturities thereof shall be 

payable on September 1, 2013 (or such other date as is designated by the County Manager or the 

Finance Director in connection with the sale of the Series 2013 Bonds) and semiannually 

thereafter on March 1 and September 1 of each year (or other semiannual dates designated by the 

County Manager or the Finance Director in connection with the sale of the Series 2013 Bonds) 

until payment of such principal sum. 

Notwithstanding the foregoing provisions of this resolution, since interest rates on a 

proposed sale date are unpredictable, at any time before the Series 2013 Bonds are awarded, the 

County Manager or the Finance Director, respectively, acting on behalf of the County, may from 

time to time defer the sale of all or any portion of the Series 2013 Bonds (including 

postponement to a later date, to a subsequently announced date or indefinitely). 

Section 3. Each Bond shall bear interest from the interest payment date next preceding 

the date on which it is authenticated unless it is (a) authenticated upon an interest payment date 

in which event it shall bear interest from such interest payment date or (b) authenticated prior to 

the first interest payment date in which event it shall bear interest from its date; provided, 

however, that if at the time of authentication interest is in default, such Bond shall bear interest 

from the date to which interest has been paid. 

The principal of and the interest and any redemption premium on the Bonds shall be 

payable in any coin or currency of the United States of America which is legal tender for the 

payment of public and private debts on the respective dates of payment thereof. 

Section 4. The Bonds initially will be issued by means of a book-entry system with no 

physical distribution of bond certificates to be made except as hereinafter provided. Initially one 

fully registered bond certificate for each stated maturity of the Bonds in the aggregate principal 

amount of the Bonds of such stated maturity and registered in the name of the Securities 

Depository Nominee (defined below), a nominee of the Securities Depository (defined below), 

will be issued and required to be deposited with the Securities Depository and immobilized in its 

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custody. The book-entry system of the Securities Depository will evidence positions held in the 

Bonds by the Securities Depository’s participants, with beneficial ownership of the Bonds in the 

principal amount of $5,000 or any whole multiple thereof being evidenced in the records of such 

participants. Transfers of beneficial ownership will be effected on the records of the Securities 

Depository and its participants pursuant to rules and procedures established by the Securities 

Depository and its participants. 

The County and the Bond Registrar will recognize the Securities Depository Nominee or 

the Securities Depository, as the case may be, while the registered owner of the Bonds, as the 

owner of the Bonds for all purposes, including payments of principal of, and redemption 

premium, if any, and interest on the Bonds, notices and voting. The principal of and any 

redemption premium on each Bond shall be payable to the Securities Depository Nominee or any 

other person appearing on the registration books of the County hereinafter provided for as the 

registered owner of such Bond, or his registered assigns or legal representative at the office of 

the Bond Registrar mentioned hereinafter or such other place as the County may determine upon 

the presentation and surrender thereof as the same shall become due and payable. Payment of 

the interest on each Bond shall be made by the Bond Registrar on each interest payment date to 

the registered owner of such Bond (or the previous Bond or Bonds evidencing the same debt as 

that evidenced by such Bond) at the close of business on the record date for such interest, which 

shall be the 15th day (whether or not a business day) of the calendar month next preceding such 

interest payment date, by check mailed to such person at his address as it appears on such 

registration books or, during the continuation of the book-entry system, by such other method of 

payment as the County may determine to be necessary or advisable with the concurrence of the 

Securities Depository. Transfer of principal and interest and any redemption premium payments 

to participants of the Securities Depository will be the responsibility of the Securities Depository, 

and transfer of principal and interest and any redemption premium payments to beneficial 

owners of the Bonds by participants of the Securities Depository will be the responsibility of 

such participants and other nominees of such beneficial owners. Such transfers of interest by the 

Securities Depository and by such participants and other nominees of such beneficial owners 

may be made to the owners of Bonds shown on their records on a date on or after said record 

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date for such interest, pursuant to rules and procedures established by the Securities Depository 

and its participants. The County and the Bond Registrar will not be responsible or liable for such 

transfers of payments or for maintaining, supervising or reviewing records maintained by the 

Securities Depository, its participants or persons acting through such participants. 

In the event that (a) any Securities Depository determines not to continue to act as 

securities depository for the Bonds, or (b) the Finance Director of the County determines to 

discontinue the book-entry system with such Securities Depository, the County may identify 

another qualified Securities Depository to replace the predecessor Securities Depository and, in 

such event, the County will make arrangements with the predecessor Securities Depository and 

such other Securities Depository to effect such replacement and deliver replacement Bonds 

registered in the name of such other depository or its nominee in exchange for the outstanding 

Bonds, and all references in this resolution to any predecessor Securities Depository or Securities 

Depository Nominee shall thereupon be deemed to mean such other depository or its nominee. If 

the County does not identify another qualified Securities Depository to replace the predecessor 

Securities Depository, the County will deliver replacement Bonds in the form of fully registered 

certificates in the denomination of $5,000 or any whole multiple thereof (“Certificated Bonds”) 

in exchange for the outstanding Bonds as required by the predecessor Securities Depository and 

others. Upon the request of the Securities Depository, the County may also deliver one or more 

Certificated Bonds to any participant of the Securities Depository in exchange for Bonds credited 

to its account with the Securities Depository. The County and the Bond Registrar shall be 

entitled to rely upon the instructions of the Securities Depository as to the appropriate parties 

entitled to receive Certificated Bonds. 

For purposes of this resolution “Securities Depository” means The Depository Trust 

Company, New York, New York, or other recognized securities depository selected by the 

County, which maintains the book-entry system in respect of the Bonds authorized by this 

resolution, and shall include any substitute for or successor to the securities depository initially 

acting as Securities Depository. For purposes of this resolution “Securities Depository 

Nominee” means, as to any Securities Depository, such Securities Depository or the nominee, if 

any, of such Securities Depository in whose name the Bond certificates shall be registered on the 

5 


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egistration books maintained by the Bond Registrar during the continuation with such Securities 

Depository of the book-entry system authorized by this resolution. The Depository Trust 

Company, New York, New York, is hereby appointed as the initial Securities Depository, and 

Cede & Co., a nominee thereof, is hereby appointed as the initial Securities Depository Nominee 

for the Bonds. 

Unless indicated otherwise, the provisions of this resolution that follow shall apply to all 

Bonds issued or issuable hereunder, whether initially or in replacement thereof. 

Section 5. The Bonds shall be executed with the manual or facsimile signatures of the 

Chairman or Vice Chairman of the Board and the Clerk to the Board, and the seal or a facsimile 

of the seal of the County shall be impressed or imprinted, as the case may be, on the Bonds. 

The certificate of the Local Government Commission of North Carolina shall be endorsed 

on all Bonds, and shall bear the manual or facsimile signature of the Secretary of said 

Commission or on behalf of the Secretary by a Designated Assistant and the certificate of 

authentication of the Bond Registrar to be endorsed on all Bonds shall be executed as provided 

hereinafter. 

In case any officer of the County or the Local Government Commission of North 

Carolina whose manual or facsimile signature shall appear on any Bonds shall cease to be such 

officer before the delivery of such Bonds, such manual or facsimile signature shall nevertheless 

be valid and sufficient for all purposes the same as if such officer had remained in office until 

such delivery, and any Bond may bear the manual or facsimile signatures of such persons as at 

the actual time of the execution of such Bond shall be the proper officers to sign such Bond, 

although at the date of such Bond, such persons may not have been such officers. 

No Bond shall be valid or become obligatory for any purpose or be entitled to any benefit 

or security under this resolution until it shall have been authenticated by the execution by the 

Bond Registrar of the certificate of authentication endorsed thereon. 

[continued on next page] 

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Section 6. 

following form: 

The Bonds and the endorsements thereon shall be in substantially the 

No. R-______ 

[Front Side of Printed Bonds] 

United States of America 

State of North Carolina 

$______________ 

COUNTY OF CABARRUS, NORTH CAROLINA 

General Obligation Refunding Bonds, Series 2013 

MATURITY DATE INTEREST RATE CUSIP 

_____________ __________________ ________ 

The County of Cabarrus, North Carolina (the “County”), is justly indebted and for value 

received hereby promises to pay to _______________________________________________ 

or registered assigns or legal representative on the date specified above (or earlier as hereinafter 

referred to), upon the presentation and surrender hereof, at the office of the Finance Director of 

the County, currently at Cabarrus County Governmental Center, 65 Church Street, SE, Concord, 

North Carolina 28026 (the “Bond Registrar”), the principal sum of 

___________________________________________ DOLLARS 

and to pay interest on such principal sum from the date hereof or from the March 1 or September 

1 next preceding the date of authentication to which interest shall have been paid, unless such 

date of authentication is a March 1 or September 1 to which interest shall have been paid, in 

which case from such date, such interest to the maturity hereof being payable on September 1, 

2013 and semiannually thereafter on March 1 and September 1 in each year, at the rate per 

annum specified above, until payment of such principal sum. The interest so payable on any 

such interest payment date will be paid to the person in whose name this Bond (or the previous 

Bond or Bonds evidencing the same debt as that evidenced by this Bond) is registered at the 

close of business on the record date for such interest, which shall be the 15th day (whether or not 

a business day) of the calendar month next preceding such interest payment date, by check 

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mailed to such person at his address as it appears on the bond registration books of the County. 

Both the principal of and the interest on this Bond shall be paid in any coin or currency of the 

United States of America that is legal tender for the payment of public and private debts on the 

respective dates of payment thereof. For the prompt payment hereof, both principal and interest 

as the same shall become due, the faith and credit of the County are hereby irrevocably pledged. 

[Printed Bonds are to include the following paragraph] 

ADDITIONAL PROVISIONS OF THIS BOND ARE SET FORTH ON THE REVERSE 

HEREOF AND SHALL FOR ALL PURPOSES HAVE THE SAME EFFECT AS IF SET 

FORTH HERE. 

[Reverse Side of Printed Bonds] 

This Bond is one of an issue of Bonds designated “General Obligation Refunding Bonds, 

Series 2013” (the “Bonds”) and issued by the County for the purpose of providing funds, with 

any other funds necessary, for refunding a portion of the County’s outstanding (i) School Bonds, 

Series 2005, dated March 1, 2005 and (ii) Public Improvement Bonds, Series 2006, dated 

September 1, 2006. This Bond is issued under and pursuant to The Local Government Bond 

Act, as amended, Article 7, as amended, of Chapter 159 of the General Statutes of North 

Carolina, an order adopted by the Board of Commissioners (the “Board”) of the County which 

has taken effect as provided by law, and a resolution duly passed by the Board of the County (the 

“Resolution”). 

[The Bonds maturing prior to March 1, 20__ are not subject to redemption prior to 

maturity. The Bonds maturing on March 1, 20__ and thereafter may be redeemed, at the option 

of the County, from any moneys that may be made available for such purpose, either in whole or 

in part on any date not earlier than March 1, 20__, at a redemption price equal to 100% of the 

principal amount of the Bonds to be redeemed, together with interest accrued thereon to the date 

fixed for redemption, without premium. 

If less than all of the Bonds of any one maturity shall be called for redemption, the 

particular Bonds or portions of Bonds of such maturity to be redeemed shall be selected by lot in 

such manner as the County in its discretion may determine; provided, however, that the portion 

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of any Bond to be redeemed shall be in the principal amount of $5,000 or some whole multiple 

thereof and that, in selecting Bonds for redemption, each Bond shall be considered as 

representing that number of Bonds which is obtained by dividing the principal amount of such 

Bond by $5,000. If less than all of the Bonds stated to mature on different dates shall be called 

for redemption, the particular Bonds or portions thereof to be redeemed shall be called in such 

maturities and amounts of those maturities as shall be determined by the County. 

Not more than 60 days nor less than 30 days before the redemption date of any Bonds to 

be redeemed, whether such redemption be in whole or in part, the County shall cause a notice of 

such redemption to be filed with the Bond Registrar and to be mailed, postage prepaid, to the 

registered owner of each Bond to be redeemed in whole or in part at the address of said owner 

appearing upon the registration books of the County. Failure to mail such notice or any defect 

therein as to any Bond or portion thereof shall not affect the validity of the redemption as to any 

Bond or portion thereof for which such notice was given as required hereby. On the date fixed 

for redemption, notice of such call for redemption having been given as aforesaid and not 

revoked as hereinafter provided, the Bonds or portions thereof so called for redemption shall be 

due and payable at the redemption price provided therefor, plus accrued interest to such date. If 

moneys for- payment of such redemption price and the accrued interest are held by the Bond 

Registrar as provided in the Resolution, interest on the Bonds or the portions thereof called for 

redemption shall cease to accrue, such Bonds or portions thereof shall cease to be entitled to any 

benefits or security under the Resolution or to be deemed outstanding, and the registered owners 

of such Bonds or portions thereof shall have no rights in respect thereof except to receive 

payment of the redemption price thereof, plus accrued interest to the date of redemption. If a 

portion of this Bond shall be called for redemption, a new Bond or Bonds in principal amount 

equal to the unredeemed portion hereof will be issued to the registered owner hereof or the legal 

representative of said owner upon the surrender hereof. 

The County shall have the right to revoke any call of Bonds for redemption if, on or prior 

to the third (3rd) business day preceding any date fixed for redemption of Bonds, the County 

gives written notice to the Bond Registrar and the registered owner of each Bond theretofore 

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called for redemption that the County has elected to revoke its call of such Bonds for 

redemption.] 

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[The following four paragraphs are to be included in the form of Bond 

so long as the Bonds are being issued pursuant to a book-entry system.] 

The Bonds initially are being issued by means of a book-entry system with no physical 

distribution of Bond certificates to be made except as provided in the Resolution. Initially one 

fully registered Bond certificate for each stated maturity of the Bonds, in the aggregate principal 

amount of the Bonds of such stated maturity and registered in the name of the Securities 

Depository Nominee (as defined in the Resolution), a nominee of the Securities Depository (as 

defined in the Resolution), is being issued and required to be deposited with the Securities 

Depository and immobilized in its custody. The book-entry system of the Securities Depository 

will evidence positions held in the Bonds by the Securities Depository’s participants, with 

beneficial ownership of the Bonds in the principal amount of $5,000 or any whole multiple 

thereof being evidenced in the records of such participants. Transfers of beneficial ownership 

will be effected on the records of the Securities Depository and its participants pursuant to rules 

and procedures established by the Securities Depository and its participants. 

The County and the Bond Registrar will recognize the Securities Depository Nominee or 

the Securities Depository, as the case may be, while the registered owner of this Bond, as the 

owner of this Bond for all purposes, including payments of principal of, redemption premium, if 

any, and interest on this Bond, notices and voting. Transfer of principal and interest and any 

redemption premium payments to participants of the Securities Depository will be the 

responsibility of the Securities Depository, and transfer of principal and interest and any 

redemption premium payments to beneficial owners of the Bonds by participants of the 

Securities Depository will be the responsibility of such participants and other nominees of such 

beneficial owners. The County and the Bond Registrar will not be responsible or liable for such 

transfers of payments or for maintaining, supervising or reviewing records maintained by the 

Securities Depository, its participants or persons acting through such participants. 

While the Securities Depository Nominee or the Securities Depository, as the case may 

be, is the owner of this Bond, notwithstanding the provisions hereinabove contained, payments 

of principal of, redemption premium, if any, and interest on this Bond shall be made to the 

Securities Depository Nominee or the Securities Depository, as the case may be, by wire transfer 

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in immediately available funds to the account of said holder as may be specified in the bond 

registration books maintained by the Bond Registrar or by such other method of payment as the 

County may determine to be necessary or advisable with the concurrence of the Securities 

Depository. Further, so long as a book-entry system is used for determining beneficial 

ownership of Bonds, redemption notices shall be given to the Securities Depository Nominee by 

certified or registered mail or by such other method as the County may determine to be necessary 

or advisable with the concurrence of the Securities Depository. In addition, so long as a bookentry 

system is used for determining beneficial ownership of Bonds, if less than all of the Bonds 

of any one maturity shall be called for redemption, the Securities Depository shall determine by 

lot the amount of interest of each direct participant of the Securities Depository in the Bonds 

within such maturity to be redeemed. 

In certain events, the County may replace the Securities Depository at the time with 

another qualified securities depository. In certain events, the County may discontinue the bookentry 

system and deliver replacement Bonds in the form of fully registered certificates in the 

denomination of $5,000 or any whole multiple thereof in exchange for the outstanding Bonds as 

provided in the Resolution. 

At the office of the Bond Registrar, in the manner and subject to the conditions provided 

in the Resolution, Bonds may be exchanged for an equal aggregate principal amount of Bonds of 

the same maturity, of authorized denominations and bearing interest at the same rate. 

The Bond Registrar shall keep at its office the books of the County for the registration of 

transfer of Bonds. The transfer of this Bond may be registered only upon such books and as 

otherwise provided in the Resolution upon the surrender hereof to the Bond Registrar together 

with an assignment duly executed by the registered owner hereof or his attorney or legal 

representative in such form as shall be satisfactory to the Bond Registrar. Upon any such 

registration of transfer, the Bond Registrar shall authenticate and deliver in exchange for this 

Bond a new Bond or Bonds, registered in the name of the transferee, of authorized 

denominations, in an aggregate principal amount equal to the unredeemed principal amount of 

this Bond, of the same maturity and bearing interest at the same rate. 

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The Bond Registrar shall not be required to exchange or register the transfer of any Bond 

during a period beginning at the opening of business 15 days before the day of the mailing of a 

notice of redemption of Bonds or any portion thereof and ending at the close of business on the 

day of such mailing or of any Bond called for redemption in whole or in part pursuant to the 

Resolution. 

It is hereby certified and recited that all acts, conditions and things required by the 

Constitution and laws of North Carolina to happen, exist and be performed precedent to and in 

the issuance of this Bond have happened, exist and have been performed in regular and due form 

and time as so required; that provision has been made for the levy and collection of a direct 

annual tax upon all taxable property within the geographic boundaries of the County sufficient to 

pay the principal of and the interest on this Bond as the same shall become due; and that the total 

indebtedness of the County, including this Bond, does not exceed any constitutional or statutory 

limitation thereon. 

[The following paragraphs through the Certificate of Authentication 

are to appear on the front side of printed Bonds.] 

This Bond shall not be valid or become obligatory for any purpose or be entitled to any 

benefit or security under the Resolution until this Bond shall have been authenticated by the 

execution by the Bond Registrar of the certificate of authentication endorsed hereon. 

[Signatures begin on next page] 

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IN WITNESS WHEREOF, said County of Cabarrus, by resolution duly adopted by its 

Board, has caused this Bond to be executed with the manual or facsimile signatures of the 

[Chairman/Vice-Chairman] and the Clerk to the Board and its seal to be impressed or imprinted 

hereon, all as of the _____ day of __________, 2013. 


[Manual or Facsimile Signature ] 

[Chairman/Vice-Chairman] 

[SEAL] [Manual or Facsimile Signature ] 


CERTIFICATE OF LOCAL GOVERNMENT COMMISSION 

The issuance of the within Bond has been approved under the provisions of The Local 

Government Bond Act of North Carolina. 

[Manual or Facsimile Signature ] 

Secretary, Local Government Commission 

[By: ] 

[Designated Assistant] 

CERTIFICATE OF AUTHENTICATION 

This Bond is one of the Bonds of the series designated herein and issued under the 

provisions of the within-mentioned Resolution. 


as Bond Registrar 

Date of Authentication: ____ ___, 2013 

By:_____________________________ 

Finance Director 

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ASSIGNMENT 

FOR VALUE RECEIVED the undersigned registered owner thereof hereby sells, assigns and 

transfers unto__________________________________________________________________ 

_____________________________________________________________________________ 

the within bond and all rights thereunder and hereby irrevocably constitutes and appoints 

_____________________________________________________________________________ 

attorney to register the transfer of said bond on the books kept for registration thereof, with full 

power of substitution in the premises. 

Dated: ________________ 

___________________________________ 

15 

Assignor’s Signature 

Signature Guaranteed: 

_______________________________ 

NOTICE: The assignor’s signature to this assignment must correspond with the name of the registered 

owner as it appears upon the face of the within bond in every particular, without alteration or enlargement 

or any change whatever. 

[End of Bond Form] 

Certificated Bonds issuable hereunder shall be in substantially the form of the Bonds 

registered in the name of the Securities Depository Nominee with such changes as are necessary 

to reflect the provisions of this resolution that are applicable to Certificated Bonds. 

Section 7. The various maturities of the Bonds will be subject to redemption prior to 

their respective maturity as set forth herein or as otherwise designated by the County Manager or 

Finance Director at the time of sale of the Bonds. All or any of the maturities of the Bonds, as so 

designated by the County Manager or Finance Director, may be nonredeemable prior to their 

stated maturity. If any of the Bonds are to be redeemable before their stated maturity, the 

provisions set forth in the remainder of this Section 7 shall apply; but such provisions shall be 

inapplicable if none of the Bonds are subject to redemption prior to their stated maturity. 

The Bonds maturing prior to March 1, 20__ will not be subject to redemption prior to 

maturity. The Bonds maturing on March 1, 20__ and thereafter will be redeemable, at the option 

of the County, from any moneys that may be made available for such purpose, either in whole or 


4-5 

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in part on any date not earlier than March 1, 20__, at a redemption price equal to 100% of the 

principal amount of the Bonds to be redeemed, together with interest accrued thereon to the date 

fixed for redemption, without premium. 

If less than all of the Bonds of any one maturity shall be called for redemption then, 

subject to the sentence immediately following, the particular Bonds, or portions of Bonds, of 

such maturity to be redeemed shall be selected by lot in such manner as the County in its 

discretion may determine; provided, however, that the portion of any Bond to be redeemed shall 

be in the principal amount of $5,000 or some whole multiple thereof and that, in selecting Bonds 

for redemption, each Bond shall be considered as representing that number of Bonds which is 

obtained by dividing the principal amount of such Bond by $5,000. So long as a book-entry 

system is used for determining beneficial ownership of Bonds if less than all of the Bonds of any 

one maturity shall be called for redemption, the Securities Depository shall determine by lot the 

amount of interest of each direct participant of the Securities Depository in the Bonds within 

such maturity to be redeemed. If less than all of the Bonds stated to mature on different dates 

shall be called for redemption, the particular Bonds, or portions thereof to be redeemed shall be 

called in such maturities and amounts of those maturities as shall be determined by the County. 

Not more than 60 days nor less than 30 days before the redemption date of any Bonds to 

be redeemed, whether such redemption be in whole or in part, the County shall cause a notice of 

such redemption to be filed with the Bond Registrar and to be mailed, postage prepaid, to the 

registered owner of each Bond to be redeemed in whole or in part at the address of said owner 

appearing upon the registration books of the County; provided, however, so long as a book-entry 

system is used for determining beneficial ownership of Bonds, such notice shall be given to the 

Securities Depository Nominee by certified or registered mail or by such other method as the 

County may determine to be necessary or advisable with the concurrence of the Securities 

Depository. Failure to mail such notice or any defect therein as to any Bond or portion thereof 

shall not affect the validity of the redemption as to any Bond or portion thereof for which such 

notice was given as required hereby. Each such notice shall set forth the date designated for 

redemption, the redemption price to be paid and the maturities of the Bonds to be redeemed. In 

the event that Certificated Bonds are outstanding, each such notice to the registered owners 

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thereof shall also set forth, if less than all of the Bonds of any maturity then outstanding shall be 

called for redemption, the distinctive numbers and letters, if any, of such Bonds to be redeemed 

and, in the case of any Bond to be redeemed in part only, the portion of the principal amount 

thereof to be redeemed. If any Bond is to be redeemed in part only, the notice of redemption 

shall state also that on or after the redemption date, upon surrender of such Bond, a new Bond or 

Bonds in principal amount equal to the unredeemed portion of such Bond will be issued. 

The County shall have the right to revoke any call of Bonds for redemption if, on or prior 

to the third (3rd) business day preceding any date fixed for redemption of Bonds, the County 

gives written notice to the Bond Registrar and the registered owner of each Bond theretofore 

called for redemption that the County has elected to revoke its call of such Bonds for 

redemption. 

If any Bonds, or portions thereof, are to be redeemed, the Bond Registrar shall open a 

separate account for the sole benefit of the bondholders whose Bonds are being redeemed, which 

account may be maintained by the Bond Registrar or by an agent. On or before the date fixed for 

redemption, moneys shall be deposited with the Bond Registrar in its capacity as such for deposit 

in such account to pay the principal of and the redemption premium, if any, on the Bonds or 

portions thereof called for redemption as well as the interest accruing thereon to the redemption 

date thereof. 

On the date fixed for redemption, notice of such call for redemption having been given in 

the manner and under the conditions hereinabove provided and not revoked as hereinabove 

provided, the Bonds, or portions thereof so called for redemption shall be due and payable from 

the moneys required to be deposited in such account at the redemption price provided therefor, 

plus accrued interest to such date. If moneys sufficient to pay the redemption price of the Bonds, 

or portions thereof to be redeemed, plus accrued interest thereon to the date fixed for redemption, 

are held by the Bond Registrar in such account in trust for the registered owners of Bonds, or 

portions thereof to be redeemed, interest on the Bonds or portions thereof called for redemption 

shall cease to accrue, such Bonds or portions thereof shall cease to be entitled to any benefits or 

security under this resolution or to be deemed outstanding, and the registered owners of such 

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Bonds or portions thereof shall have no rights in respect thereof except to receive payment of the 

redemption price thereof, plus accrued interest to the date of redemption. 

If a portion of a Bond shall be selected for redemption, the registered owner thereof or his 

attorney or legal representative shall present and surrender such Bond to the Bond Registrar for 

payment of the principal amount thereof so called for redemption and the redemption premium, 

if any, on such principal amount, and the Bond Registrar shall authenticate and deliver to or upon 

the order of such registered owner or his legal representative, without charge therefor, for the 

unredeemed portion of the principal amount of the Bond so surrendered, a Bond or Bonds of the 

same maturity, of any denomination or denominations authorized by this resolution and bearing 

interest at the same rate. 

Section 8. The provisions of this Section 8 relating to the exchange and transfer of Bonds 

are subject to the provisions for operation of the book-entry system provided in Section 4 of this 

resolution, including the immobilization of Bond certificates with a Securities Depository during 

the continuation of the book-entry system. Bonds, upon surrender thereof at the office of the 

Bond Registrar together with an assignment duly executed by the registered owner or his 

attorney or legal representative in such form as shall be satisfactory to the Bond Registrar, may, 

at the option of the registered owner thereof, be exchanged for an equal aggregate principal 

amount of Bonds of the same maturity, of any denomination or denominations authorized by this 

resolution and bearing interest at the same rate. 

The transfer of any Bond may be registered only upon the registration books of the 

County upon the surrender thereof to the Bond Registrar together with an assignment duly 

executed by the registered owner or his attorney or legal representative in such form as shall be 

satisfactory to the Bond Registrar. Upon any such registration of transfer, the Bond Registrar 

shall authenticate and deliver in exchange for such Bond a new Bond or Bonds, registered in the 

name of the transferee, of any denomination or denominations authorized by this resolution, in 

an aggregate principal amount equal to the unredeemed principal amount of such Bond so 

surrendered, of the same maturity and bearing interest at the same rate. 

In all cases in which Bonds shall be exchanged or the transfer of Bonds shall be 

registered hereunder, the Bond Registrar shall authenticate and deliver at the earliest practicable 

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time Bonds in accordance with the provisions of this resolution. All Bonds surrendered in any 

such exchange or registration of transfer shall forthwith be cancelled by the Bond Registrar. The 

County or the Bond Registrar may make a charge for every such exchange or registration of 

transfer of Bonds sufficient to reimburse it for shipping charges, out-of-pocket costs and any tax, 

fee or other governmental charge required to be paid with respect to such exchange or 

registration of transfer, but no other charge shall be made by the County or the Bond Registrar 

for exchanging or registering the transfer of Bonds under this resolution. The Bond Registrar 

shall not be required to exchange or register the transfer of any Bond during a period beginning 

at the opening of business 15 days before the day of the mailing of a notice of redemption of 

Bonds or any portion thereof and ending at the close of business on the day of such mailing or of 

any Bond called for redemption in whole or in part pursuant to Section 7 of this resolution. 

As to any Bond, the person in whose name the same shall be registered shall be deemed 

and regarded as the absolute owner thereof for all purposes, and payment of or on account of the 

principal or redemption price of any such Bond and the interest on any such Bond shall be made 

only to or upon the order of the registered owner thereof or his legal representative. All such 

payments shall be valid and effectual to satisfy and discharge the liability upon such Bond, 

including the redemption premium, if any, and interest thereon, to the extent of the sum or sums 

so paid. 

The County shall appoint such registrars, transfer agents, depositaries or other agents as 

may be necessary for the registration, registration of transfer and exchange of Bonds within a 

reasonable time according to then current commercial standards and for the timely payment of 

principal, interest and any redemption premium with respect to the Bonds. The County is to act 

as the initial registrar, transfer agent and paying agent for the Bonds (collectively the “Bond 

Registrar”), subject to the right of the governing body of the County to appoint another Bond 

Registrar. The Finance Director (or such other officer who shall from time to time perform the 

duties of finance officer within the meaning of North Carolina General Statutes, Section 159-24, 

as it may be amended from time to time, or any successor statute), is hereby designated to act on 

behalf of the County in carrying out its responsibilities as Bond Registrar, subject to the right of 

the governing body of the County to designate another officer to act on its behalf, and as such 

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shall keep at the office of the Finance Director, currently at Cabarrus County Governmental 

Center, Church Street, SE, Concord, North Carolina 28026, the books of the County for the 

registration, registration of transfer, exchange and payment of the Bonds. 

Section 9. The actions of the County Manager and the Finance Director of the County in 

applying to the Local Government Commission of North Carolina for a private sale of the Bonds 

are hereby approved, ratified and confirmed. The Local Government Commission of North 

Carolina is hereby requested to print and distribute a Preliminary Official Statement and an 

Official Statement, including any supplement thereto, relating to the sale of the Bonds. The 

Preliminary Official Statement, proposed to be dated on or about April 10, 2013, substantially in 

the form presented at this meeting, and an Official Statement, proposed to be dated on or about 

April 25, 2013, in substantially the form of the Preliminary Official Statement presented at this 

meeting, with such changes as are necessary to reflect the maturities, redemption provisions, if 

any, interest rates and other pricing data of the Bonds is hereby approved and the Chairman or 

Vice-Chairman of the Board, the County Manager and the Finance Director, respectively, of the 

County are each hereby authorized to approve changes in such Preliminary Official Statement or 

Official Statement, to approve any supplement to such Preliminary Official Statement or Official 

Statement and to execute such Official Statement and any supplement to such Official Statement 

for and on behalf of the County. 

Section 10. The Chairman or Vice-Chairman of the Board, the County Manager and the 

Finance Director, respectively, of the County are each hereby authorized, in the event they 

determine, in their discretion, such action to be appropriate and in the best interests of the County 

in connection with the issuance of the Bonds, to engage a qualified bank or trust company to 

serve as escrow agent in connection with the refunding of the Bonds To Be Refunded as 

described in this resolution, and to negotiate, execute and deliver, on behalf of the County, with 

the advice of bond counsel to the County, an Escrow Deposit Agreement to accomplish the 

refunding of the Bonds To Be Refunded and to perform the obligations of the County under said 

Escrow Deposit Agreement. The Chairman or Vice-Chairman of the Board, the County 

Manager and the Finance Director, respectively, of the County are each hereby further 

authorized, in the event they determine, in their discretion, such action to be appropriate and in 

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the best interests of the County in connection with the issuance of the Bonds to engage a 

qualified verification agent to render the customary services of an escrow verification agent in 

connection with the refunding of the Bonds To Be Refunded. 

Section 11. There may be printed on the reverse of each of any printed Bonds the legal 

opinion of Nexsen Pruet, LLC, bond counsel to the County, with respect to the validity of the 

Bonds, and there may be printed immediately following such legal opinion a certificate bearing 

the manual or facsimile signature of the Chairman or Vice-Chairman of the Board of the County, 

said certificate to be in substantially the following form: 

“I HEREBY CERTIFY that the foregoing is a true and correct copy of the 

legal opinion on the bonds therein described which was manually signed by 

Nexsen Pruet, LLC, Charlotte, North Carolina, and was dated as of the date of 

delivery of and payment for said bonds. 

[Manual or Facsimile Signature] 

Chairman/Vice-Chairman of the 

County of Cabarrus, North Carolina” 

Section 12. The County covenants that, to the extent permitted by the Constitution and 

laws of the State of North Carolina, it will do and perform all acts and things to comply with the 

requirements of the Internal Revenue Code of 1986, as amended (the “Code”), and any related 

regulations and procedures in order to assure that interest paid on the Bonds will not be 

includable in the gross income of the owners thereof for purposes of federal income taxation, 

except to the extent that the County obtains an opinion of bond counsel to the effect that 

noncompliance would not result in interest on the Bonds being includable in the gross income of 

the owners of the Bonds for purposes of federal income taxation. 

As necessary or appropriate in connection with the issuance of the Bonds, all officers, 

employees and agents of the County are authorized and directed to provide certifications of 

material facts and estimates as to the reasonable expectations of the County as of the date(s) the 

Bonds are delivered and on behalf of the County to sign agreements or acknowledge instructions 

regarding compliance with the requirements of the Code and any related regulations and 

procedures relating to the Bonds. 

Section 13. There are hereby created, as may be needed, appropriate funds and accounts 

of the County for the receipt and expenditure of the proceeds of the Bonds, and appropriate debt 

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service funds and accounts of the County for the receipt and disbursement of debt service 

payments on the Bonds. 

Section 14. The County hereby undertakes, for the benefit of the beneficial owners of the 

Bonds to provide: 

(a) 

by not later than seven months from the end of each fiscal year of the County, 

commencing with the fiscal year ending June 30, 2013, to the Municipal Securities Rulemaking 

Board ("MSRB"), audited financial statements of the County for such fiscal year, if available, 

prepared in accordance with Section 159-34 of the General Statutes of North Carolina, as it may 

be amended from time to time, or any successor statute, or, if such audited financial statements 

of the County are not available by seven months from the end of such fiscal year, unaudited 

financial statements of the County for such fiscal year to be replaced subsequently by audited 

financial statements of the County to be delivered within 15 days after such audited financial 

statements become available for distribution; 

(b) 

by not later than seven months from the end of each fiscal year of the County, 

commencing with the fiscal year ending June 30, 2013, to the MSRB, (i) the financial and 

statistical data as of a date not earlier than the end of the preceding fiscal year for the type of 

information included under heading “The County - Debt Information and - Tax Information” in 

the Official Statement relating to the Bonds (excluding any information on overlapping or 

underlying units) and (ii) the combined budget of the County for the current fiscal year, to the 

extent such items are not included in the financial statements referred to in (a) above; 

(c) 

in a timely manner, not in excess of ten (10) Business Days after the occurrence 

of the event, notice to the MSRB of any of the following events with respect to the Bonds: 

(1) principal and interest payment delinquencies; 

(2) non-payment related defaults, if material; 

(3) unscheduled draws on debt service reserves reflecting financial 

difficulties; 

(4) unscheduled draws on any credit enhancements reflecting financial 

difficulties; 

(5) substitution of any credit or liquidity providers, or their failure to 

perform; 

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(d) 

(6) adverse tax opinions, the issuance by the Internal Revenue Service 

of proposed or final determinations of taxability, Notices of 

Proposed Issue (IRS Form 5701-TEB) or material events affecting 

the tax status of the Bonds; 

(7) modification to rights of the beneficial owners of the Bonds, if 

material; 

(8) call of any of the Bonds, if material, and tender offers; 

(9) defeasance of any of the Bonds; 

(10) release, substitution or sale of any property securing repayment of 

the Bonds, if material; 

(11) rating changes; 

(12) bankruptcy, insolvency, receivership or similar event of the County; 

(13) the consummation of a merger, consolidation, or acquisition involving the 

County or the sale of all or substantially all of the assets of the obligated 

person, other than in the ordinary course of business, the entry into a 

definitive agreement to undertake such an action or the termination of a 

definitive agreement relating to such actions, other than pursuant to its 

terms, if material; 

(14) appointment of a successor or additional trustee or the change of name of 

a trustee, if material; and 

in a timely manner, to the MSRB, notice of a failure of the County to provide the 

required annual financial information described in (a) or (b) above on or before the date 

specified. 

The County shall provide the documents referred to above to the MSRB in an electronic 

format as prescribed by the MSRB and accompanied by identifying information as prescribed by 

the MSRB. 

The County may discharge its undertaking described above by transmitting the 

documents referred to above to any entity and by any method authorized by the SEC. 

If the County fails to comply with the undertaking described above, any beneficial owner 

of the Bonds may take action to protect and enforce the rights of all beneficial owners with 

respect to such undertaking, including an action for specific performance; provided, however, 

that failure to comply with such undertaking shall not be an event of default and shall not result 

23 


4-5 

Page 123

in any acceleration of payment of the Bonds. All actions shall be instituted, had and maintained 

in the manner provided in this paragraph for the benefit of all beneficial owners of the Bonds. 

The County reserves the right to modify from time to time the information to be provided 

to the extent necessary or appropriate in the judgment of the County, provided that: 

(a) any such modification may only be made in connection with a change in 

circumstances that arises from a change in legal requirements, change in law, or change 

in the identity, nature, or status of the County; 

(b) the information to be provided, as modified, would have complied with the 

requirements of Rule 15c2-12 issued under the Securities Exchange Act of 1934 (“Rule 

15c2-12”) as of the date of the Official Statement relating to the Bonds after taking into 

account any amendments or interpretations of Rule 15c2-12, as well as any changes in 

circumstances; and 

(c) any such modification does not materially impair the interests of the 

beneficial owners, as determined either by parties unaffiliated with the County (such as 

bond counsel), or by the approving vote of the registered owners of a majority in 

principal amount of the Bonds pursuant to the terms of this bond resolution, as it may 

be amended from time to time, at the time of the amendment. 

Any annual financial information containing modified operating data or financial 

information shall explain, in narrative form, the reasons for the modification and the impact of 

the change in the type of operating data or financial information being provided. 

The provisions of this Section shall terminate upon payment, or provision having been 

made for payment in a manner consistent with Rule 15c2-12, in full of the principal of and 

interest on all of the Bonds. 

Section 15. The Chairman or Vice-Chairman of the Board, the Clerk to the Board, the 

County Manager, the Finance Director and the other officers of the County are each hereby 

authorized and directed to execute and deliver for and on behalf of the County any and all 

financing statements, certificates, documents or other papers, including, without limitation, 

Letter(s) of Representations to Securities Depositories and agreements relating to investment of 

24 


4-5 

Page 124

proceeds of the Bonds, and to perform any and all acts they may deem necessary or appropriate 

in order to carry out the intent of this resolution and the matters herein authorized. 

Section 16. This resolution shall take effect upon its passage. 

Upon motion of Commissioner _________________, seconded by Commissioner 

____________________, the foregoing resolution entitled: “RESOLUTION PROVIDING FOR 

THE ISSUANCE OF $___________ GENERAL OBLIGATION REFUNDING BONDS, 

SERIES 2013, SUBJECT TO ADJUSTMENT AS PROVIDED HEREIN” was passed by the 

following vote: 

Ayes: Commissioners_____________________________________________________. 

Noes: _________________________________________________________________. 

* * * * * 

I, Megan I.E. Smit, Clerk to the Board of Commissioners for the County of Cabarrus, 

North Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the 

proceedings of said Board of Commissioners at a regular meeting held on March 18, 2013, as 

relates in any way to the passage of a resolution providing for the issuance of $___________ 

General Obligation Refunding Bonds, Series 2013 of said County, subject to adjustment as 

provided therein, and that said proceedings are recorded in Minute Book No. ___ of the minutes 

of said Board of Commissioners, beginning at page ___ and ending at page ___. 

I DO HEREBY FURTHER CERTIFY that the schedule of regular meetings of said 

Board of Commissioners has been on file in my office pursuant to North Carolina General 

Statutes § 143-318.12 as of a date not less than seven (7) days before said meeting. 

2013. 

WITNESS my hand and the corporate seal of said County, this _____ day of March, 

______________________________ 

Megan I.E. Smit 


for the County of Cabarrus, North Carolina 

(SEAL) 

25 


4-5 

Page 125



WORK SESSION 


4:00 P.M. 



SUBJECT: 

Planning & Development -Request to Fund an Unfunded Position and 

Related Budget Amendment 


Staff is requesting to fund an unfunded Code Enforcement Officer for 

Construction Standards. Recent growth in the number of inspections has 

created a situation where inspectors are performing more than the 

recommended amount of inspections per day by the Department of 

Insurance standards. Additionally, inspections are rolling over to the next 

day due to lack of available staffing. During a tracking period, 30- 50 

inspections a day are being rolled over to the next day. One of the goals 

of Construction Standards is response times within 48 hours of an 

inspection request. Staff has collected 87% of the projected revenue for 

the year as of February 14, 2103. The Finance Budget staff provided an 

analysis of the inspection workloads. This information is attached as well 

for your review. 


Motion to approve funding for the unfunded position and adopt the 

associated budget amendment. 


10 Minutes 

SUBMITTED BY: 

Kelly Sifford, AICP 

Planning and Development Director 

4-6 

Page 126


Yes 



Date: 2/8/2013 

Amoun 

t: $16,962.00 

Dept. 

Depart 

Head: Kelly Sifford 

ment: Plan & Dev.- Construction Standards 

¨Internal Transfer Within Department¨Transfer Between Departments/Funds 

þSupplemental Request 

Purpose: 

To allocate funds toward an unfunded position for a Code Enforcement officer (includes toughbook computer and licenses 

required for the position) 

Account 

Number 

Account Name Approved 

Budget 

Inc 

Amount 

Dec 

Amount 

Revised 

Budget 

00162410-6505 Inspection Fees $1,350,334.00 $16,962.00 $1,367,296.00 

00192410-9101 Salaries and Wages $665,828.00 $8,641.00 $674,469.00 

00192410-9201 Social Security $39,257.00 $536.00 $39,793.00 

00192410-9202 Medicare $9,184.00 $126.00 $9,310.00 

00192410-9205 Group Hospital $83,916.00 $1,080.00 $84,996.00 

00192410-9206 Vision Care $252.00 $11.00 $263.00 

00192410-9210 Retirement $44,883.00 $583.00 $45,466.00 

00192410-9235 Deferred Compensation $33,296.00 $433.00 $33,729.00 

00192410-9610 Insurance & Bonds $11,657.00 $152.00 $11,809.00 

00192410--9342 Minor Technology $0.00 $5,100.00 $5,100.00 

00192410-9340 Uniforms $2,730.00 $300.00 $3,030.00 

Total 

$0.00 

ATTACHMENTS 

Workload analysis 

4-6 

Page 127

REVISED 

Totalnumberofinspectionsperformedbytype July August September October November December January February March April May June 

FY11 2314 2111 1987 1934 1705 1761 1355 1596 1829 1867 1815 2136 

FY12 2076 2495 2280 2139 1878 2000 1905 1925 2338 2258 2186 2188 

FY13 2201 2572 2231 2630 2266 2017 2316 

TotalRevenue(exceptCRF) 

FY11 $98,932.88 $107,642.17 $93,641.11 $89,793.94 $143,654.98 $106,691.26 $121,221.74 $92,577.27 $130,919.65 $91,762.78 $115,397.14 $121,670.36 

FY12 $135,579.81 $130,342.51 $141,409.94 $108,258.47 $185,438.28 $132,313.52 $174,167.12 $150,438.80 $139,538.00 $124,278.56 $210,981.39 $145,739.28 

FY13 262177 182272.88 124235.72 119542.95 107811.79 146723.94 194411.62 

2500 

2000 

1500 

1000 

500 

TotalRevenueOverThreeFiscalYears 

TotalInspectionsOverThreeFiscalYears 

0 

$300,000.00 

3000 

Revenue 

$250,000.00 

$200,000.00 

$150,000.00 

$100,000.00 

$50,000.00 

$0.00 

FY11 

FY12 

FY13 

Inspections 

2500 

2000 

1500 

1000 

500 

0 

FY11 

FY12 

FY13 

3000 

2500 

2000 

1500 

1000 

Month 

Month 

500 

0 

3000 

2500 

2000 

1500 

1000 

500 

0 

4-6 

Page 128

Totalnumberofinspections July August September October November December January February March April May June July August September October November December January February March April May June July August September October November December January February March April May June 

REVISED 

2314 2111 1987 1934 1705 1761 1355 1596 1829 1867 1815 2136 2076 2495 2280 2139 1878 2000 1905 1925 2338 2258 2186 2188 2201 2572 2231 2630 2266 2017 2316 

TotalRevenue(exceptCRF) $98,932.88 $107,642.17 $93,641.11 $89,793.94 $143,654.98 $106,691.26 $121,221.74 $92,577.27 $130,919.65 $91,762.78 $115,397.14 $121,670.36 $135,579.81 $130,342.51 $141,409.94 $108,258.47 $185,438.28 $132,313.52 $174,167.12 $150,438.80 $139,538.00 $124,278.56 $210,981.39 $145,739.28 262177 182272.88 124235.72 119542.95 107811.79 146723.94 194411.62 

TotalRevenue/numberofinspections 42.75 50.99 47.13 46.43 84.26 60.59 89.46 58.01 71.58 49.15 63.58 56.96 65.31 52.24 62.02 50.61 98.74 66.16 91.43 78.15 59.68 55.04 96.51 66.61 119.12 70.868149 55.6861139 45.453593 47.578019 72.743649 83.942841 

TotalNumberofInspections 

TotalRevenue 

3000 

$300,000.00 

2500 

$250,000.00 

2000 

$200,000.00 

Inspections 

1500 

Revenue 

$150,000.00 

1000 

$100,000.00 

500 

$50,000.00 

0 

$0.00 

Month 

Month 

polynomialtrendlineusedwhentherearedatafluctuationslikethesalesfollowingseasonaltrends 

140.00 

RevenuePerInspection 

120.00 

100.00 

Revenue/Inspection 

80.00 

60.00 

40.00 

20.00 

0.00 

Month 

4-6 

Page 129

REVISED 

FY11 %ofTotal FY12 %ofTotal Average%forMonth FY13 DifferencefromLastYear 

July 2314 10.33% 2076 8.09% 9.21% 2201 125 

August 2111 9.42% 2495 9.72% 9.57% 2572 77 

September 1987 8.87% 2280 8.88% 8.87% 2231 49 

October 1934 8.63% 2139 8.33% 8.48% 2630 491 

November 1705 7.61% 1878 7.32% 7.46% 2266 388 

December 1761 7.86% 2000 7.79% 7.82% 2017 17 

January 1355 6.05% 1905 7.42% 6.73% 2316 411 

February 1596 7.12% 1925 7.50% 7.31% 

March 1829 8.16% 2338 9.11% 8.64% 

April 1867 8.33% 2258 8.80% 8.56% 

May 1815 8.10% 2186 8.52% 8.31% 

June 2136 9.53% 2188 8.52% 9.03% 

Total 22,410 

Total 25,668 

ProjectedTotal 27,987 

9.03% 

FY11 FY12 Average%forMonth FY13 DifferencefromLastYear 

July $98,932.88 7.53% $135,579.81 7.62% 7.58% $262,177.00 $126,597.19 

August $107,642.17 8.19% $130,342.51 7.33% 7.76% $182,272.88 $51,930.37 

September $93,641.11 7.13% $141,409.94 7.95% 7.54% $124,235.72 $17,174.22 

October $89,793.94 6.83% $108,258.47 6.09% 6.46% $119,542.95 $11,284.48 

November $143,654.98 10.93% $185,438.28 10.43% 10.68% $107,811.79 $77,626.49 

December $106,691.26 8.12% $132,313.52 7.44% 7.78% $146,723.94 $14,410.42 

January $121,221.74 9.23% $174,167.12 9.79% 9.51% $194,411.62 $20,244.50 

February $92,577.27 7.05% $150,438.80 8.46% 7.75% 

March $130,919.65 9.96% $139,538.00 7.85% 8.91% 

April $91,762.78 6.98% $124,278.56 6.99% 6.99% 

May $115,397.14 8.78% $210,981.39 11.86% 10.32% 

June $121,670.36 9.26% $145,739.28 8.19% 8.73% 

Total $1,313,905.28 Total $1,778,485.68 ProjectedTotal $1,995,045.44 12.18% 

Revenue/Inspection# 

FY11 FY12 AverageforMonth FY13 DifferencefromLastYear 

July $42.75 $65.31 $54.03 $119.12 $53.81 

August $50.99 $52.24 $51.62 $70.87 $18.63 

September $47.13 $62.02 $54.57 $55.69 $6.34 

October $46.43 $50.61 $48.52 $45.45 $5.16 

November $84.26 $98.74 $91.50 $47.58 $51.16 

December $60.59 $66.16 $63.37 $72.74 $6.59 

January $89.46 $91.43 $90.44 $83.94 $7.48 

February $58.01 $78.15 

March $71.58 $59.68 

April $49.15 $55.04 

May $63.58 $96.51 

June $56.96 $66.61 

TotalAverage $58.63 TotalAverage $69.29 ProjectedTotalAverage $71.28 2.88% 

4-6 

Page 130

REVISED 

Buildings %Change HousingUnits %Change EstimatedCosts %Change 

FY2004 3,713 

3,361 

$ 415,696,590.26 

FY2005 3,914 5.41% 3,598 

7.05% $ 434,544,233.26 4.53% 

FY2006 4,508 15.18% 4,133 

14.87% $ 680,257,232.04 56.54% 

FY2007 4,394 2.53% 3,771 

8.76% $ 650,927,690.52 4.31% 

FY2008 3,521 19.87% 2,986 

20.82% $ 592,276,474.24 9.01% 

FY2009 1,858 47.23% 1,890 

36.70% $ 323,586,170.44 45.37% 

FY2010 1,533 17.49% 1,178 

37.67% $ 253,110,658.98 21.78% 

FY2011 1,375 10.31% 662 

43.80% $ 171,676,870.80 32.17% 

FY2012 2,050 49.09% 915 

38.22% $ 265,655,058.67 54.74% 

FY2013* 1,333 

1,202 

$ 175,789,034.36 

*Through2/12/2013 $ 270,444,668.25 1.80% 

5,000 

4,500 

4,000 

3,500 

3,000 

2,500 

2,000 

1,500 

1,000 

500 

 

Buildings 

Buildings 

EstimatedCosts 

$800,000,000.00 

$700,000,000.00 

$600,000,000.00 

$500,000,000.00 

$400,000,000.00 

$300,000,000.00 

$200,000,000.00 

$100,000,000.00 

$ 

EstimatedCosts 

4,500 

4,000 

3,500 

3,000 

2,500 

2,000 

1,500 

1,000 

500 

 

HousingUnits 

HousingUnits 

4-6 

Page 131



WORK SESSION 


4:00 P.M. 



SUBJECT: 

Wellness - Health Insurance Plan Renewal 2013-2014 


The County revamped the health insurance plan for Cabarrus County 

employees in FY 2013. As a result, the County switched from a Health 

Maintenance Organization (HMO)/Preferred Provider Organization (PPO) 

to an Open Access Plan (OAP)/Health Savings Account (HSA) in order to 

realize greater savings for the County. Both of the new plans offered allow 

the employee to share in the cost of insurance and participate in the 

consumerism of health care costs. 

As presented, Option 1 recognizes the OAP plan needs to be modified as 

FY 2014 approaches, which includes an additional cost of $345, 590 to 

the County. Also presented in Option 2, which switches all employees 

over to an HSA plan with no additional cost to the County. The County will 

be adding another level of incentives to employees through a biometric 

program similar to the non-smoking incentive. 

Mark Browder, Mark III, will be at the work session to present to the board 

regarding these options along with Lundee Covington and Johanna Ray. 


Motion to approve either Option 1 or Option 2 for the FY 2013-2014 

Health Insurance Plan Renewal. 


15 Minutes 

4-7 

Page 132

SUBMITTED BY: 

Mark Browder, Mark III 

Johanna Ray, Health and Wellness Manager 

Lundee Convington, Human Resource Director 


No 


ATTACHMENTS 

Medical Plan Update 2013-2014 

4-7 

Page 133

Mark III Employee Benefits 

MEDICAL PLAN UPDATE 

2013 – 2014 Renewal Expectation/Wellness Strategy 

March 4, 2013 


4-7 

Page 134

2012 – 2013 Renewal Estimate 


Current 

CIGNA 

CIGNA 

Self-funded 

Self-funded 

OAP 

PPO 

2012 - 2013 Costs 2012 - 2013 Costs 

In-Network 

In-Network 

Health Savings 

Account 

OAP 

County Contribution to an HSA Account None $1,000 

Lifetime Maximum None None 

Deductible – Individual $1,000 $1,500 

Deductible – Family $3,000 $3,000 

Coinsurance Maximum 

Single $3,000 

Family $6,000 

Single $2,000 

Family $2,000 

Office Visits to Your PCP $30 Copay Deductible/20% 

Office Visit to a Specialist $60 Copay Deductible/20% 

Wellness Benefits 100% 100% 

Inpatient Hospital Care Deductible/20% Deductible/20% 

Outpatient Surgery Deductible/20% Deductible/20% 

Emergency Room Visit $150 Copay Deductible/20% 

Urgent Care $60 Copay Deductible/20% 

$5/$45/$60/25% (Min $50/Max 

$100) 2x Mail 

Prescription Drugs 

Expanded Step-Therapy 

Benefit Percentage 80% 80% 

Deductible/20% 

Expanded Step-Therapy 

Employee/Retiree $0.00 $0.00 

Spouse $382.00 $350.00 

Children $301.00 $240.00 

Family $672.00 $590.00 

2 


4-7 

Page 135

2012 – 2013 Budgeted Rates 


Budgeted Rates for 2012 - 2013 

Total OAP - Base Rate Employee Total 

Total HSA - Base Rate Employee Total 

Count Cost Tobacco User Cost Monthly Count Cost Tobacco User Cost Monthly 

Employee/Retiree 57 $611.33 $561.33 $50.00 $34,845.81 20 $611.33 $561.33 $50.00 $12,226.60 

Spouse $432.00 $382.00 $432.00 $0.00 0 $400.00 $400.00 $400.00 $0.00 

Children $351.00 $301.00 $351.00 $0.00 0 $290.00 $290.00 $290.00 $0.00 

Family $722.00 $672.00 $722.00 $0.00 0 $640.00 $640.00 $640.00 $0.00 

Count 

Total 

Cost 

OAP 

Non-Tobacco User 

Employee 

Cost 

Total 

Monthly Count 

Total 

Cost 

HSA 


Employee 

Cost 

Total 

Monthly 


Spouse 42 $382.00 $382.00 $382.00 $16,044.00 20 $350.00 $350.00 $350.00 $7,000.00 

Children 55 $301.00 $301.00 $301.00 $16,555.00 24 $240.00 $240.00 $240.00 $5,760.00 

Family 30 $672.00 $672.00 $672.00 $20,160.00 17 $590.00 $590.00 $590.00 $10,030.00 

$449,512.17 $200,075.70 

Total $649,587.87 

Total Annual $7,795,054.44 

Change 

939 Per Sub Per Month $691.79 


3 

4-7 

Page 136

2012 – 2013 Experience 


Subs Members FFS Medical Pharmacy Total Claims 

Clm/sub 

/mth 

Administrative 

Costs 

Stop -Loss 

Credits 

Credits 

7.12 WSACC 

Total Costs 

Mature 

July-12 $492,832.00 $44,138.00 $536,970.00 $172,822.00 $22,396.50 $364,148.00 

August-12 $274,273.00 -$22.00 $274,251.00 $113,143.00 $0.00 $161,108.00 

September-12 $15,584.00 -$32.00 $15,434.00 $0.00 $0.00 $15,434.00 

October-12 $15,698.00 $0.00 $15,698.00 $4,642.00 $362.00 $11,056.00 

November-12 -$6,820.00 $0.00 -$6,820.00 $4,319.00 $0.00 -$11,139.00 

December-12 $1,826.00 $0.00 $1,826.00 $44.00 $0.00 $1,782.00 

Total $793,393.00 $44,084.00 $837,359.00 

OAP 

Runout 

County 

Expected 

Costs 


Expected 

Costs 


Clm/sub 

/mth 


Costs 

Clinic 

Costs 

Stop -Loss 

Credits Credits 

Total Costs 

Mature 

July-12 669 928 $76,354.62 $58,279.01 $134,633.63 $201.25 $65,943.33 $33,000.00 $0.00 $0.00 $200,576.96 $462,807.51 

August-12 665 925 $295,650.00 $92,446.00 $388,217.00 $583.78 $65,549.05 $33,000.00 $0.00 $0.00 $453,766.05 $460,040.35 

September-12 662 924 $420,153.00 $77,301.00 $497,573.00 $751.62 $65,253.34 $33,000.00 $0.00 $0.00 $562,826.34 $457,964.98 

October-12 665 927 $340,261.00 $98,239.00 $440,250.00 $662.03 $65,549.05 $33,000.00 $0.00 $0.00 $505,799.05 $460,040.35 

November-12 657 917 $417,802.00 $70,367.00 $488,318.00 $743.25 $64,760.49 $33,000.00 $12,229.00 $0.00 $553,078.49 $454,506.03 

December-12 653 914 $327,419.00 $70,302.00 $397,869.00 $609.29 $64,366.21 $33,000.00 $10,927.00 $0.00 $462,235.21 $451,738.87 

Total 3,971 5,535 $1,877,639.62 $466,934.01 $2,346,860.63 $591.00 

HSA 


Expected 

Costs 


Clm/sub 

/mth 


Costs 

Clinic 

Costs 

Stop -Loss 


Total Costs 

Mature 

July-12 271 396 $6,129.66 $184.75 $6,314.41 $23.30 $26,712.47 $0.00 $0.00 $0.00 $33,026.88 $187,475.09 

August-12 268 391 $89,248.00 $3,926.00 $93,222.00 $347.84 $26,416.76 $0.00 $0.00 $0.00 $119,638.76 $185,399.72 

September-12 265 389 $57,949.00 $11,508.00 $69,505.00 $262.28 $26,121.05 $0.00 $1,511.00 $0.00 $95,626.05 $183,324.35 

October-12 267 393 $121,878.00 $6,946.00 $128,871.00 $482.66 $26,318.19 $0.00 -$558.00 $0.00 $155,189.19 $184,707.93 

November-12 270 394 $118,745.00 $14,694.00 $133,489.00 $494.40 $26,613.90 $0.00 $285.00 $0.00 $160,102.90 $186,783.30 

December-12 271 395 $60,995.00 $12,906.00 $73,951.00 $272.88 $26,712.47 $0.00 $15,213.00 $0.00 $100,663.47 $187,475.09 

Total 1,612 2,358 $454,944.66 $50,164.75 $505,352.41 $313.49 

Combined 


Expected 

Costs 


Clm/sub 

/mth 


Costs 

Clinic 

Costs 

Stop-loss 


Total Costs 

Mature 

July-12 940 1,324 $575,316.28 $102,601.76 $677,918.04 $721.19 $92,655.80 $33,000.00 $172,822.00 $22,396.50 $748,177.34 $650,282.60 

August-12 933 1,316 $659,171.00 $96,350.00 $755,690.00 $809.96 $91,965.81 $33,000.00 $113,143.00 $0.00 $847,655.81 $645,440.07 

September-12 927 1,313 $493,686.00 $88,777.00 $582,512.00 $628.38 $91,374.39 $33,000.00 $1,511.00 $0.00 $673,886.39 $641,289.33 

October-12 932 1,320 $477,837.00 $105,185.00 $584,819.00 $627.49 $91,867.24 $33,000.00 $4,084.00 $362.00 $676,324.24 $644,748.28 

November-12 927 1,311 $529,727.00 $85,061.00 $614,987.00 $663.42 $91,374.39 $33,000.00 $16,833.00 $0.00 $706,361.39 $641,289.33 

December-12 924 1,309 $390,240.00 $83,208.00 $473,646.00 $512.60 $91,078.68 $33,000.00 $26,184.00 $0.00 $564,724.68 $639,213.96 

Total 5,583 7,893 $3,125,977.28 $561,182.76 $3,689,572.04 $660.86 $550,316.31 $198,000.00 $334,577.00 $22,758.50 $4,217,129.85 $3,862,263.57 

Rx/Sub/Mth $117.59 89.01% 

90.67% Internal Trend -$354,866.28 


4-7 

4 

Page 137

2013 – 2014 Renewal Calculation Mark III Employee Benefits 

Employees FFS Medical Pharmacy Total Claims 

Stop-loss 

Credits 

Total Mature 

Claims 

January-12 957 $427,257.00 $132,246.00 $570,937.00 $23,375.00 $428,514.83 

February-12 951 $594,745.00 $125,732.00 $732,349.00 $18,429.00 $713,654.00 

March-12 950 $751,150.00 $118,569.00 $880,898.00 $34,854.00 $845,935.00 

April-12 951 $651,071.00 $126,401.00 $789,262.00 $86,088.00 $703,174.00 

May-12 951 $927,553.72 $116,779.50 $1,056,123.22 $48,805.00 $1,007,318.22 

June-12 936 $898,047.00 $131,728.00 $1,041,205.00 $224,473.00 $816,732.00 

July-12 940 $575,316.28 $102,601.76 $677,918.04 $172,822.00 $482,699.54 

August-12 933 $659,171.00 $96,350.00 $755,690.00 $113,143.00 $642,547.00 

September-12 927 $493,686.00 $88,777.00 $582,512.00 $1,511.00 $581,001.00 

October-12 932 $477,837.00 $105,185.00 $584,819.00 $4,084.00 $580,373.00 

November-12 927 $529,727.00 $85,061.00 $614,987.00 $16,833.00 $598,154.00 

December-12 924 $390,240.00 $83,208.00 $473,646.00 $26,184.00 $447,462.00 

Total 11,279 $7,375,801.00 $1,312,638.26 $8,760,346.26 $770,601.00 $7,847,564.59 

2013 - 2014 Renewal Calculation 

Incurred Claims 1/12 thru 12/12 $7,847,564.59 Clm/ee 

Trended Claims 8% 18 Months of trend - (12%) $8,789,272.34 

Benefit Change $7,031,417.87 

Employee Count 11,279 

Fixed Cost $1,307,123.31 $115.89 

HSAs - $1,000 $271,000.00 

Wellness Center $396,000.00 

Estimate 2013 - 2014 Cost $8,734,541.18 Budgeted 

PPACA - Fee for Comparative Effectiveness Research Agency - 

7/31/13 $1,313.00 

PPACA - Women's Health Benefits $78,475.65 

PPACA - Transitional Reinsurance Fee - 2014 - 2016 - 1/15/14 1st 

Payment $83,160.00 

Total - 2013 - 2014 Cost $9,168,489.83 

Budgeted 2012 - 2013 Cost $7,802,699.41 $691.79 

Increase 117.50% $774.41 

Fees Avoided in 2014 

PPACA - Health Insurance Industry Fee - Not Paid $229,212.25 

State of North Carolina Premium Tax $183,369.80 

Total $412,582.04 


5 

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2013 – 2014 Renewal Options 


Current Renewal Option 1 Option 2 

CIGNA 

Self-funded OAP 

CIGNA 

Self-funded HSA 

CIGNA 


CIGNA 


CIGNA 


CIGNA 


CIGNA 


2012-2013 Costs 2012-2013 Costs 2013 - 2014 Costs 2013 - 2014 Costs 2013 - 2014 Costs 2013 - 2014 Costs 2013 - 2014 Costs 

In-Network In-Network In-Network In-Network In-Network In-Network In-Network 

OAP 


Account 

OAP 


Account 

OAP 


Account 


Account 

County Contribution to 

an HSA Account None $1,000 None $1,000 None $1,000 $1,000 

Coinsurance Limit 

Single $3,000 

Family $6,000 

Single $2,000 

Family $2,000 

Single $3,000 

Family $6,000 

Single $2,000 

Family $2,000 

Single $3,000 

Family $6,000 

Single $2,000 

Family $2,000 

Single $2,000 

Family $2,000 

Lifetime Maximum None None None None None None None 

Deductible - Individual $1,000 $1,500 $1,000 $1,500 $1,000 $1,500 $1,500 

Deductible - Family $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 $3,000 

Office Visits to Your PCP $30 Copay Ded/Coinsurance $30 Copay Ded/Coinsurance $30 Copay Ded/Coinsurance Ded/Coinsurance 

Office Visit to a 

Specialist $60 Copay Ded/Coinsurance $60 Copay Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance 

Wellness Benefits 100% 100% 100% 100% 100% 100% 100% 

Inpatient Hospital Care Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance 

Outpatient Surgery Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance 

Emergency Room Visit $150 Copay Ded/Coinsurance $150 Copay Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance 

Urgent Care $60 Copay Ded/Coinsurance $60 Copay Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance Ded/Coinsurance 

$150 Deductible 

Brand Only 

Prescription Drugs $5/$45/$60 - 2x Mail Ded/Coinsurance $5/$45/$60 - 2x Mail Ded/Coinsurance $5/$45/$60 - 2x Mail Ded/Coinsurance Ded/Coinsurance 

Benefit Percentage 80% 80% 80% 80% 80% 80% 80% 

Change N/A N/A 117.50% 117.50% 5.00% 5.00% 0.00% 

Dollars $1,365,790.42 $345,589.56 $0.00 


6 

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Considerations for 2013 – 2014 


Goals for 2013 – 2014: 

o Improve the health of the population. 

o Improve consumerism. 

o Move towards employee accountability. 

4-7 


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7

Employee Health Improvement Initiative 

Obesity Trends* Among U.S. Adults 

BRFSS, 1990, 2000, 2010 

(*BMI ≥30, or about 30 lbs. overweight for 5’4” person) 


1990 

2000 

2010 

No Data



Healthcare Resource Consumption 

Determinants of Health 

50% 

50% 

40% 

30% 

20% 20% 

20% 

10% 

10% 

0% 

Access to 

Care 

Genetics Environment Behavior 

9 


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Page 142

In the spring of 2013: 



o The incentive for employees to participate in the 

wellness program will continue to be a Discounted 

Rate structure. 

o To maintain the Discounted Rates, the employee must: 

Complete the Biometrics conducted by County Clinic, 

health risk assessment and be a non-tobacco user. 

This creates a Biometric baseline. 


10 

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2013 – 2014 Rates 


Budgeted Rates for 2013 - 2014 - Option 1 Rates 

Count 

Total 

Cost OAP - Base Rate 

Employee 

Cost 

Total 

Monthly Count 

Total 

Cost HSA - Base Rate 

Employee 

Cost 

Total 

Monthly 


Spouse $432.00 $382.00 $432.00 $0.00 0 $400.00 $400.00 $400.00 $0.00 

Children $351.00 $301.00 $351.00 $0.00 0 $290.00 $290.00 $290.00 $0.00 

Family $722.00 $672.00 $722.00 $0.00 0 $640.00 $640.00 $640.00 $0.00 

OAP - Discounted 

HSA - Discounted 

Count 

Total 

Cost 


Biometric Participant 

Employee 

Cost 

Total 

Monthly Count 

Total 

Cost 


Biometric Participant 

Employee 

Cost 

Total 

Monthly 


Spouse 42 $382.00 $382.00 $382.00 $16,044.00 20 $350.00 $350.00 $350.00 $7,000.00 

Children 55 $301.00 $301.00 $301.00 $16,555.00 24 $240.00 $240.00 $240.00 $5,760.00 

Family 30 $672.00 $672.00 $672.00 $20,160.00 17 $590.00 $590.00 $590.00 $10,030.00 

$469,417.00 $208,970.00 

592 Total $678,387.00 270 

Total Annual $8,140,644.00 

Change $345,589.56 

939 Per Sub Per Month $722.46 


11 

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Page 144


2014 – 2015 Incentive Plan Qualifications 


To qualify for the Discounted Rates, the employee must 

participate in the biometrics, HRA, be a non-tobacco user 

and; 

Meet 3 out of the 4 moderate control categories. 

Risk Factor 

Moderate Control 

Abd Circ < 40” Male 

Waist Circumference 

or 35” Female 

Alternative method to qualify Or improve by 5% 

Blood Pressure 

< 140/90 mmHg 

Alternative method to qualify 

Or lose 10/5 mmHg 

Cholesterol Ratio 5.5 

Alternative method to qualify Or improve by 10% 

Hemoglobin A1c < 7.0 

Alternative method to qualify 

Not applicable 


12 

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4-7 

Page 146



REGULAR MEETING 


6:30 P.M. 

CALL TO ORDER BY THE CHAIRMAN 

PRESENTATION OF COLORS 

PRESENTATION OF COLORS 

GIRL SCOUT JUNIOR TROOP 232 

HARRISBURG UNITED METHODIST CHURCH 

GIRL SCOUT JUNIOR TROOP 232 

HARRISBURG UNITED METHODIST CHURCH 

INVOCATION 

MOMENT OF SILENCE 

INVOCATION 

HAROLD MCEACHERN 

A. APPROVAL OR CORRECTION OF MINUTES 

1. Approval or Correction of Meeting Minutes 

B. APPROVAL OF THE AGENDA 

C. RECOGNITIONS AND PRESENTATIONS 

1. BOC - Proclamation Declaring April 2013 as National Donate Life Month in 

Cabarrus County 

D. INFORMAL PUBLIC COMMENTS (Each speaker is limited to 3 minutes) 

E. OLD BUSINESS 

F. CONSENT AGENDA 

(Items listed under Consent are generally of a routine nature. The Board may 

take action to approve/disapprove all items in a single vote. Any item may be 

withheld from a general action, to be discussed and voted upon separately at 

the discretion of the Board.) 

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Page 147

1. County Manager - NCDOT Request to Purchase Right-of-Way 

2. County Manager - One Time Funding Senior Center Expansion 

3. EMS - Approval of Ambulance Piggyback Purchase and Related Budget 

Amendment 

4. Planning & Development - Request to Fund an Unfunded Position and 

Related Budget Amendment 

5. Tax Collection - Advertisement of 2012 Tax Liens on Real Property 

6. Tax Administration - Refund and Release Report - February 2013 

7. Wellness - Health Insurance Plan Renewal 2013-2014 

G. NEW BUSINESS 

1. Finance - Refunding General Obligation Bonds in an Aggregate Principal 

Amount up to $95,580,000 & Public Hearing - 6:30 P.M. 

H. APPOINTMENTS TO BOARDS AND COMMITTEES 

1. Appointments (Removal) - Home and Community Care Block Grant 

(HCCBG) Committee 

2. Appointments - Adult Care Home Community Advisory Committee 

3. Appointments - Council for a Sustainable Local Economy (CSLE) 

4. Appointments - Region F Aging Advisory Committee 

5. Appointments - Watershed Improvement Commission 

I. REPORTS 

1. BOC - Cabarrus Community Advisory Committees' 2012 Annual Report 

2. County Manager - Monthly Reports on Building Activity 

3. Planning & Development - CDBG Scattered Site Program Monthly Report 

4. Request for Applications for County Boards/Committees 

5. BOC - Receive Updates from Commission Members Who Serve as 

Liaisons to Municipalities or on Various Boards/Committees 

J. GENERAL COMMENTS BY BOARD MEMBERS 

K. WATER & SEWER DISTRICT OF CABARRUS COUNTY 

L. CLOSED SESSION 

M. ADJOURN 

IN ACCORDANCE WITH ADA REGULATIONS, ANYONE WHO NEEDS AN 

ACCOMMODATION TO PARTICIPATE IN THE MEETING SHOULD NOTIFY THE ADA 

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Page 148

COORDINATOR AT 704-920-2100 AT LEAST FORTY-EIGHT (48) HOURS PRIOR TO 

THE MEETING. 

Scheduled Meetings: 

April 1 Work Session 4:00 p.m. Multipurpose Room 

April 15 Regular Meeting 6:30 p.m. BOC Meeting Room 

May 6 Work Session 4:00 p.m. Multipurpose Room 

May 20 Regular Meeting 6:30 p.m. BOC Meeting Room 

May 28 Budget Meeting 4:00 p.m. Multipurpose Room 



Mission: Through visionary leadership and good stewardship, we will ensure 

public safety, administer state requirements, determine county needs and 

provide services to continually enhance quality of life. 

Vision: Our vision for Cabarrus is a county where our children learn, our 

citizens participate, our dreams matter, our families and neighbors thrive and 

our community prospers. 

Channel 22 Broadcast Schedule 

Cabarrus County Board of Commissioners' Meetings 

The most recent Commissioners' meeting is broadcast at the following days 

and times. Agenda work sessions begin airing after the 1st Monday of the 

month and are broadcast for two weeks up until the regular meeting. Then the 

regular meeting begins airing live the 3rd Monday of each month and is 

broadcast up until the next agenda work session. 

Sunday -Saturday 

Sunday - Tuesday 

Thursday &Friday 

1:00 P.M. 

6:30 P.M. 

6:30 P.M. 

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CABARRUSCOUNTYBOARDOFCOMMISSIONERS 

CHANGESTOTHEAGENDA 

MARCH4,2013 

 

 

ADDITIONS 

DISCUSSIONITEMS–NOACTION 

34 CountyManager–Essentialvs.NonEssentialUpdatePg.13 

(AlreadyincludedintheAgenda.) 

 

35 CountyManager–Discussthe“MeetinginaBox”Pg.14 


 

REVISED 

46 Planning&Development–RequesttoFundanUnfundedPositionandRelatedBudget 

Amendment 

WorkloadAnalysisPg.128 


 

CHANGESTOTHEAGENDA 

MARCH18,2013 

 

 

REVISED 

5.1 APPROVALOFREGULARMEETINGAGENDA 

TableofContentsPg.147 


 

 

 

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March 4, 2013 - Cabarrus County

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