Gender Equality Scheme - University of Winchester

11. The Equal Opportunities Officer (EOO) will support in collating existing data, both
quantitative & qualitative, to aid the impact assessment and will be available for
queries/consultation. The EOO will also produce guidance on how to undertake an
impact assessment. The EOO will not undertake the assessment.
12. Once an impact assessment has been undertaken and any changes required have
been identified, the policy, impact assessment and proposed changes must go back
through the Committee process for approval. The impact assessment is to be
attached to the policy.
13. A summary of the assessment & policy amendments should be sent to the EOO.
The EOO will advise the EOC when policies and strategies have been impact
assessed.
The Process: informal policies, practices and procedures
14. For informal policies, practices and procedures the following process was agreed:
Identifying informal policies, practices and procedures
15. A three step consultative approach will be taken to identifying informal policies,
practices and procedures:
16. Step 1: A panel of experts, which will include a range of contributors from across
the College, will be convened to draw up a list of informal policies, practices and
procedures.
17. Step 2: This list will then be sent to schools/departments in order to ensure there
are no significant omissions. The EOO will produce guidance on the sorts of
things to consider when defining an informal policy, practice or procedure.
18. Step 3: a wider electronic forum with College-wide representation will be
convened. This forum will approve this list, again ensuring there are no significant
omissions.
Screening
19. Once identified, these informal policies, practices and procedures will be screened.
Where these informal policies, practices and procedures do not have an owning
body, the most appropriate faculty/department, the originator, will be tasked with
undertaking the screening process.
20. The screening pro-forma, which includes a recommendation from the originator on
whether a full impact assessment should be undertaken, passed to the Equal
Opportunities Committee. The Equal Opportunities Committee (EOC) would make
the final decision on whether to undertake full impact assessment.
21. Where an informal policy, practice or procedure does not need to be impact
assessed, the screening pro-forma will be held on the Equal Opportunities’
webpage and the informal policy, practice or procedure to be re-assessed every
three years and when significant changes are made.
22. Where an informal policy, practice or procedure is deemed to require a full impact
assessment, the policy will be returned to the originator.