quality control procedures for the production

Quantity of cartons per product shipped.
Number of pallets per product shipped.
Acknowledgment of receipt of the specified quantity of the products by
the transport contractor
Information to be provided to AEC
• Daily production and despatches will be monitored by the AEC. The
following production materials and records are to be sent DAILY to the
AEC addressed to:
Australian Electoral Commission
West Block
PARKES CANBERRA ACT 2604
Attention: Mr David Avery
Assistant Director Election Operations
Phone: 02 6271 4471
Fax: 02 6271 4560
• By overnight courier:
Sample envelopes extracted each day AND
Copies of consignment notes for shipments despatched that day
are to be despatched daily, in the one package
• By fax, to the above address by 10am each morning:
The daily production sheet for the previous day’s production.
This production sheet must list
for outer envelopes, the total units produced AND
for inner envelopes, the total envelopes produced and the names of
the Divisions completed
during the previous day’s shifts.
AEC quality control data to be forwarded to Central Office
• Copies of on-site Quality Control sheets and any Head Office sign offs are
to faxed to the above Central Office number by 10am the next day.
Verification checks to be undertaken by AEC
ON-SITE
Visits to the production site should be undertaken to verify that
pallets are packed as specified above, ie, cartons are clearly
labeled; no carton or pallet of inner envelopes for despatch
contains more than one Division’s material; and where inner and
outer envelopes are packed on the same pallet the two products
are separated by a board and clearly labeled. The attached On-
Site Quality Control Sheets must be completed for each day a
production site is visited.