quality control procedures for the production

• Label cutting has not disfigured or trimmed any of the print.
• The glued elector data label lines up with the address block printed on
the declaration envelope and
• The elector details can be clearly viewed after insertion in an outer
envelope.
• The attached Quality Control Sheets- Personalising Declaration
Envelopes is to be completed and signed by AEC staff engaged in quality
control on this product. At the close of checking for each day the sheet is
to be returned to the relevant State Head Office and a copy faxed to
Central Office, to the address below, by 10am the following morning.
• If the any of the sample checked is printed or cut incorrectly, glued in an
incorrect position, or glued in such a way that the elector’s details are not
clearly viewable when the declaration envelope is inserted in an outer
envelope, the relevant AEC head office, and the central office contacts
should be immediately informed. The extent of the problem must be
identified. Arrangements must be made for reprint of the affected address
labels to meet the production deadline.
Despatch of materials
• There is to be a label on the outside of each carton of personalised
declaration envelopes indicating:
Product type
Division name
Quantity in carton
Carton number eg. 1 of 24, etc
• Each carton of personalised declaration envelopes is to contain only one
Division. No mixed cartons will be accepted.
• Wherever possible, there are to be no mixed pallets. If there is a mixed
pallet that needs to be transferred or shipped there is to be a board
placed across the entire pallet to separate the different Divisions, with the
pallet contents clearly marked to indicate each different Division. Each
pallet must be labeled with the number of cartons by Division on the
pallet, the number of pallets (eg 1 of 4) in the consignment and the
destination.
.
• If labels are to be shipped to aniother site, a consignment note must be
raised. Consignment notes for each shipment despatched are to include:
:Destination
Type of product
Division names included
Quantity of personalised declaration envelopes per carton.
Quantity of personalised declaration envelopes by Division
Quantity of cartons shipped.
Number of pallets shipped.
Acknowledgment of receipt of the specified quantities of the products
by the transport contractor