quality control procedures for the production

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OBJECTIVES The objectives of the quality control systems for the production and distribution of voting material for the Constitutional Convention election are : 1 To ensure that the ballot papers, voting material envelopes and candidate information material for this election are printed, collated and packaged to the specifications, quantities and time schedules defined by the AEC. 2 To ensure that, for each elector eligible to vote in this election, a package is produced for collection at the designated point by Australia Post, containing the correct ballot paper, envelopes, and candidate information for that elector’s place of residence. 3 To ensure that all electors who do not receive the elector package for this election from the initial automated mail out, have the opportunity to vote through receiving material processed manually according to the procedures adopted by the AEC for this election. GUIDING PRINCIPLES The quality control procedures for the production and despatch of voting material for the this election are based on the following guiding principles: 1 Ballot papers are accountable forms, and such as must be produced, handled and transported under strict security. 2 Timing of production and distribution of voting material for this election is critical. Any errors in production, collation or distribution of this material must be quickly identified and rectified. 3 Accuracy of print content and format for all material must be verified prior to production runs and continuously monitored during production. 4 Quantities of voting material transferred between locations or organisations must be verified. 5 Accuracy of insertion of voting material into elector packages must be continuously monitored prior to despatch.
RESPONSIBILITIES Primary responsibility for ensuring the quality control of voting material produced for the Constitutional Convention election rests with the materials production, insertion and distribution contractors engaged by the AEC. Complementary quality control procedures are implemented by the AEC to verify that printing, insertion and distribution is meeting the AEC-specified standards. Responsibilities for these procedures rest with: PRODUCT PROCESS SAMPLING BY QUALITY CHECK BY LOCATION Inner Envelopes Manufacture/ Print Contractor/ AEC (despatch) AEC CO staff AEC HO staff AEC CO On-site Outer Manufacture/ Contractor AEC CO staff AEC CO Envelopes Print Declaration Manufacture/ Contractor* AEC CO staff AEC CO Envelopes Print (All states) Print elector details (WA, SA, NT only) AEC AEC HO staff On-site Dec Envelope Address Labels (NSW, VIC, QLD, TAS, ACT only) Ballot Papers Candidate Booklets Automated Insertion Manual Insertion Print/Trim AEC AEC HO staff - Salmat sites - NSW, Vic ,Qld WA Affix to Dec Envelopes Print - sign off/ production Folding Print - sign off print for each set of plates Print - production AEC AEC# or Contractor AEC# or Contractor AEC nominated staff AEC HO staff/ CO staff AEC HO staff/ CO staff AEC HO staff/ CO staff On-site On-site On-site/AEC CO On-site/AEC CO On-site Contractor AEC CO staff AEC CO Folding Contractor AEC HO staff/CO staff Insertion of AEC AEC nominated material staff Print details AEC AEC nominated staff Sort for AP AEC AEC nominated staff Insertion & readdress AEC AEC divisional staff details On-site/AEC CO On-site On-site On-site Divisions * Envelopes already produced to be sampled by AEC Queensland HO staff. # AEC extraction only where resources permit full time production monitoring
Page 1 and 2: CONSTITUTIONAL CONVENTION ELECTION
Page 3: 2.1.3 INSERTION OF MATERIAL INTO OU
Page 7 and 8: AEC CONTACT OFFICER DETAILS Central
Page 9 and 10: ADELAIDE PH: 08 8443 8500 Ian Holli
Page 12 and 13: 1 PRODUCT 1.1 OUTER AND INNER (RETU
Page 14 and 15: Quantity of cartons per product shi
Page 16 and 17: PRODUCT 1.2 DECLARATION ENVELOPES 1
Page 18 and 19: • By overnight courier: Sample en
Page 20 and 21: 1.3.3 ADDRESS LABELS FOR DECLARATIO
Page 22 and 23: Quality Control Sheets must be comp
Page 24 and 25: Norton NSW
Page 26 and 27: • Label cutting has not disfigure
Page 28 and 29: The attached CO quality control she
Page 30 and 31: TAS Printing Authority of Tasmania
Page 32 and 33: Ph 03 9213 3111 Fax 03 9797 9322
Page 34 and 35: 1.5.3 BALLOT PAPER PRINTING - QUALI
Page 36 and 37: • Consignment notes for each ship
Page 38 and 39: site, checking of sample production
Page 40 and 41: 1.6.2 PRODUCTION SITES AND SCHEDULE
Page 42 and 43: 1.6.3 BALLOT PAPER FOLDING - QUALIT
Page 44 and 45: • Folding of ballot papers for ea
Page 46 and 47: PRODUCT 1.7 CANDIDATE BOOKLET PRINT
Page 48 and 49: 1.7.2 PRODUCTION SITES AND SCHEDULE
Page 50 and 51: 1.7.3 CANDIDATE BOOKLET - QUALITY C
Page 52 and 53: NSW and ACT Australian Electoral Co
Page 54 and 55:
PRODUCT 1.8 CANDIDATE BOOKLET FOLDI
Page 56 and 57:
AEC MATERIAL FOR VIC PRODUCTION SIT
Page 58 and 59:
Quantity of pallets identified by S
Page 60 and 61:
2 INSERTION 2.1 INSERTION OF MATERI
Page 62 and 63:
• Once insertion has commenced, A
Page 64 and 65:
• By overnight courier Copies of
Page 66:
INSERTION 2.2 ISSUE OF REPLACEMENT
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