Minutes February 2013.pdf - Nanaimo Curling Club

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Minutes of the Nanaimo Curling Club Executive and Board of Directors Meeting
held February 13, 2013
Attendance: Ron Kaneen, Marg Obee, Merv Osler, Kellie Rice, Dave Perpeluk, Mike
Leduc, Denise Wood, George Duffell
Regrets: Pat Merkel, Linda Torgerson, Jim Davies, Crystal Duffell, Fred Rumo
Meeting Protocol:
- First Vice President Ron Kaneen called the meeting to order at 7:03 pm.
- Motion: (Dave Perpeluk/George Duffell) To adopt the minutes of the January 9,
2013 regular meeting. Carried.
Correspondence: Margaret Obee-
- A letter was received from the Brenda Ridgway team requesting funding for the
Senior Women’s Provincials to be held in Trail the week of February 11.-Referred
to new business.
- A letter was received from Debbie Pulak requesting funding for her trip to the
Senior Women’s Provincials to be held in Trail the week of February 11 th .-Referred
to new business.
- A letter was received form Keelin Fines and Shania Wheat requesting funding for
their trip to the Juvenile Provincials to be held in Prince George.
- Referred to new business.
- A letter was received from Linda Torgerson requesting funding for herself and Teri
Palynchuk for their trip to the Senior Women’s Provincials to be held in Trail the
week of February 11 th . -Referred to new business.
- A letter was received form Ian Thorpe re the Champagne breakfast the men put on
for the Women’s Bonspiel.-Filed.
- A thank you letter was received from Gary Cormack (the Gold Medalist Team at
the Wheelchair Provincials). - Filed.
- A letter was received from Eleanor Voysey requesting funding for the Shirley Sloan
team for their trip to the Master Women’s Provincials to be held at Cowichan Lake
on February 23 rd .- Referred to new business.
- A letter was received from Penny Perpeluk with a proposal to hold a one week
fundraiser raffle for a necklace.- Referred to new business.
- A copy of the report re the Provincial Wheelchair Championships held at Nanaimo
Curling Centre was received from Manager Denise Wood. - Filed.
- A letter was sent to the Van Osch team with funding in the amount of $500.00 for
their trip to the BC Junior Provincials.-Filed.
President’s Report: No Report.
Treasurer’s Report: Merv Osler presented the written financial report. The bar is ahead
of last year and this could be due to slight bar increases. The Pro Shop is down a bit.
There is a bit owing yet for curling dues. At present we are up $18,000.00 from last year
at this time. The Affiliation dues are set by Curl BC and they use a three year average of
members. The rate is set by Curl BC and we charge a suitable amount based on this.

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When our member numbers fluctuate from year to year there may be a bit of a difference
in the fees charged.
- Motion: (George Duffell/Marg Obee) To accept the financial report as presented.
Carried.
Committee Reports:
- Finance- Ron Kaneen- A draft budget will be prepared for the March meeting. By
May the Finance Committee will have a set budget for 2013-2014.
- Membership Services- Linda Torgerson- No Report.
- Catering- Kellie Rice- The champagne breakfast was a success at the Ladies
Bonspiel. The catering for the Wheelchair and Ladies bonspiel was very well done.
- Bonspiels –Mike Leduc-Patty McRory reported to Mike that the Ladies Bonspiel
was very successful. The Men’s bonspiel has 19 teams signed up so far. Two of the
sponsors are having difficulty getting to the required amount of sponsorship money.
A discussion was held re the Men’s Bonspiel.
- Facilities- Pat Merkel- No report.
- Curling – Jim Davies- No Report.
- Volunteers: -Crystal Duffell-No report.
- Nominations Committee- George Duffell- George is working on getting a full
slate of board members for next year. He still needs a Director of Bonspiels and a
director of Facilities.
- Strategic Planning- Ron Kaneen presented the Strategic Planning committee
report. There will be a Strategic Planning Session on Saturday March 23 rd . The
focus will be on how to amend the strategic Plan as it is a working document. Ron
gave out written information to Board members identifying some of the key
elements to consider for the meeting. He would like feedback. It would be
beneficial for Board members to attend the meeting. The Job Descriptions and
Standing Rules may need to be rewritten to be more current. Send a note to Ron
with any changes you feel are needed and he will forward the information to Bob
Davies who will chair the meeting.
- Curl BC- George Duffell- The next Curl BC meeting will be on April 21 st .
- Revenue Generation-Dave Perpeluk- The next poker tournament will be on
February 16.
Manager’s Report: - Denise presented her written report. A report was sent to Curl BC
re the Wheelchair Provincials held at our Club. She would like to see Curl BC get Krupp
Elevators as a sponsor. They would like to be a local sponsor. The bar margins are
improving. Denise attended a workshop on re-introducing the PST.
Ice Technician’s Report: - Darren Horton –Darren sent in a written report. The ice was
resurfaced last weekend. One of the compressor units was upgraded. The motor was
rebuilt. One of the other units will need to be rebuilt in the fall.
Old Business:
New Business/Business Arising from Correspondence:-

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Motion: (Kellie Rice/George Duffell) moved that $500.00 plus mileage be sent to the
Ridgway team for their trip to the Senior Women’s Provincials in Trail. Carried.
Motion: (Kellie Rice/Dave Perpeluk) moved that $125.00 plus ¼ mileage be sent to
Debbie Pulak for her trip to the Senior Women’s Provincials in Trail. Carried.
Motion: (Ron Kaneen/Dave Perpeluk) moved that $200.00 plus ½ mileage be sent to
Keelin Fines and Shania Wheat for their trip to the Juvenile Provincials in Prince
George. Carried.
Motion: (Marg Obee/George Duffell) moved that $250.00 plus ½ mileage be sent to
Linda Torgerson and teri Palynchuk for their trip to the Senior Women’s
Provincials in Trail. Carried.
Motion: (Dave Perpeluk/Kellie Rice) moved that $400.00 be sent to the Shirley Sloan
team for their trip to the Master Women’s Provincials to be held in Lake Cowichen.
Carried.
The letter received from Penny Perpeluk re the raffle proposal was discussed.
Motion: (Ron Kaneen/George Duffell) moved that we proceed with the necklace
raffle as presented by Penny Perpeluk in her letter to the Board. Carried.
The funds could be used for repair and maintenance.
Ron Kaneen presented the NCC Standing Rules revised document.
#4 Document-NCC Standing Rules-Revised 2012.doc.
Rename the position of Director-Programs and Services to Director-Bonspiels and amend
the responsibilities to reflect only bonspiel duties.
Rename the position of Director of Membership to Director –Membership Services and
move the service related duties previously under Programs and Services to Membership
services.
Motion: (Ron Kaneen/George Duffell) moved that we adopt #4 the standing rules
Revised 2012,that reflect changes to the responsibilities of the Director of
Membership Services and the Director of Bonspiels effective today February 13.
2013. Carried.
George Duffell presented a proposal re yearly bonspiels and leagues that would be
responsible for the various bonspiels. A discussion followed re the proposal and how to
get volunteers to organize the bonspiels. George will redo the package considering the
input from the discussion.
Round Table Discussion:-Mike Leduc read the letter Patty McRory received from the
Gaming Commission re taking out 50-50 licenses.
- The next regular Board meeting will be Wednesday, March 13, 2013 at 7:00
pm.
- Adjournment: Motion (Marg Obee)
- Meeting adjourned at 9:25 pm
Margaret Obee
NCC Secretary