1 Minutes of the Nanaimo Curling Club Executive and Board of ...

1Minutes of the Nanaimo Curling Club Executive and Board of Directors Meetingheld March 14, 2012Attendance: George Duffell, Dave Perpeluk, Ron Kaneen, Kellie Rice, Denise Wood,Marg Obee, Bob Franklin, Janet Povey, Pat Merkel, Fred Rumo, Jim DaviesRegrets: Linda TorgersonMeeting Protocol:- President George Duffell called the meeting to order at 7:00 pm.- Motion: (Ron Kaneen/Dave Perpeluk) To adopt the minutes of the February 8,2012 regular meeting. Carried.Vendor Accounts: Denise Wood – Denise presented her written report. Thedehumidifier regulator and igniter belt were replaced. The total outstanding was$9,616.26. Print Three produced the Provincial Programs and bookmarks at a cost of$481.35.Correspondence: Margaret Obee-- A letter was received from Ken Draper on behalf of the Pacific Northwest ShrineAssociation requesting rental of the ice surface for an afternoon during their annualShrine meeting in May.- Referred to new business.- An email was received from Scott Braley of Curl BC re host sites for the 2013Provincials.-Filed.- A letter was received from Chris Morrison re Membership rebates.-Filed withDenise.- Information was received from Curl BC re nomination forms for annual awards.-Referred to new business.- A letter was received from Bob Munnik requesting support for the windup of theSunday night League.- Referred to new business.- A letter was received from Bill Leynard re spare fees.-Referred to new business.- A letter and a cheque in the amount of $4762.80 were sent to the Brian Scorer teamto support their trip to the Provincial Guy Philp Championships in Kimberley.- A letter and a cheque in the amount of $464.10 were sent to the Debbie Pulak teamto support their trip to the Senior Women’s Provincials in Kelowna.- A letter and a cheque in the amount of $300.00 were sent to the Van Osch JuvenileGirl’s team to support their trip to the BC Winter Games in Vernon.- A letter and a cheque in the amount of $656.90 were sent to the Sally Noonan teamto support their trip to the Master Women’s Provincials in Grand Forks.- Treasurer’s Report: Denise Wood presented the written report. There is sufficientfunding to get through to the start of next year. Hydro rates will increase next year.Bob questioned what jobs will be done in the summer at what cost. Pat said theassociated costs will be minimal. There is still light work to be done on ice. Onethird of the light work is done at a cost of around $20,000.00 and rebates of

2$8,000.00 have been received. The Capital Reserve of $12,800.00 under CurrentLiabilities will be moved to RBC Capital Reserve under Current assets increasingthe sum to $27.201.44.- Motion: (Bob Franklin/Fred Rumo) To accept the financial report as presented.Carried.Committee Reports:- Finance- Ron Kaneen-A draft of the proposed budget will be out before the nextmeeting.- Membership- Linda Torgerson- No Report.- Catering- Kellie Rice- There are three catering events remaining, ProvincialMixed, Senior Men’s, and the Spring Fling. It has been more difficult to getvolunteers this year.- Programs and Services – Janet Povey- Janet will try to gather up all the bonspielexperts and get the template done for future bonspiels. There will likely be a couplemore meetings with her present committee.- Facilities- Pat Merkel- When curling is over Pat will get her committee togetherand do the jobs that were previously compiled. There will be a work party withDarren this summer.- Curling – Jim Davies- Patty and Brian McCorry will be the Friday night MixedLeague reps next year. The Sunday night League will likely be charged a social feenext year as they have come to the board for funding the last two years.- Volunteers: -Dave Perpeluk- At the Men’s Bonspiel around $600.00 was madewith 50-50 draws. There will be three draws at the Mixed Provincials. The nextPoker Tournament is on March 24.- Nominations Committee- Bob Franklin- Bob has spoken to the Tuesday andThursday night Men’s Leagues about nominations for the Board. Emails have beensent to all League Reps.- Strategic Planning- George Duffell- The next Strategic Planning meeting will bein July.- Curl BC- Bob Franklin- The next Regional meeting is in April.- Revenue Generation-Fred Rumo-Manager’s Report: - Denise presented her written report. Switching to Canister popinstead of bag syrup has increased the cost so Denise will be rechecking this. There havebeen several small user groups out this season. Much interest has been shown. Our Clubis hosting the South Island Club championships. Denise requested help running thisevent.Ice Technician’s Report: - Darren Horton – No Report.Old Business:New Business/Business Arising from Correspondence:-a) The letter from Ken Draper re the Shriner’s ice area rental was discussed. Wewant to ensure that the ice surface is not damaged. We would require a security

3deposit of $5,000.00 for cleanup and there would be a daily rental charge of$2,500.00 .Denise will follow up on this request.b) The Curl BC annual awards were discussed.c) The Business of Curling Symposium to be held April 27-29 in DowntownVancouver was discussed. Registration is required by April 12. Board membersinterested are George Duffell, Fred Rumo, Denise Wood, and Jim Davies.Decisions will be made by the next Board meeting.d) The letter from Bill Leynard re spare fees was discussed. George has spoken withhim and related the information re spare fees here and those in other Clubs beingmore than ours.Round Table Discussion:-A discussion was held re Volunteer awards. Perhaps a volunteer box could be set up witha winner drawn each month.George thanked the board for their support for their trip to the Provincials of the GuyPhilp Championships.Bob commented that the Sticks and Stones and Family bonspiels were a lot of fun. Roncommented that his trip with the Sally Noonan team to Grand Forks was very good.- The next regular Board meeting will be Tuesday, April 10, 2012 at 7:00 pm.-- Adjournment: Motion (Bob Franklin)- Meeting adjourned at 8:30 pmMargaret ObeeNCC Secretary