1 Minutes of the Nanaimo Curling Club Executive and Board of ...

1Minutes of the Nanaimo Curling Club Executive and Board of Directors Meetingheld May 9, 2012Attendance: George Duffell, Dave Perpeluk, Ron Kaneen, Kellie Rice, Denise Wood,Marg Obee, Fred Rumo, Linda Torgerson, Bob Franklin, Janet PoveyRegrets: Jim Davies, Pat MerkelMeeting Protocol:- President George Duffell called the meeting to order at 7:00 pm.- Motion: (Fred Rumo/Ron Kaneen) To adopt the minutes of the April 10, 2012regular meeting. Carried.Vendor Accounts: Denise Wood – Denise presented her written report. The secondphase of lighting for the ice area will be done this summer. The Bastion bill was enclosedon the back of the report. The amount still owing will be $12,971.00. The total bill is$38,047.56.Correspondence: Margaret Obee-- A thank you card was received from Team Van Osch who represented BC at theJunior Canadian Championships.- A thank you card was received from Team Van Osch who was silver medalists atthe BC winter games.- A thank you card was received from Nicole Backe for the support received for hertrip to the BC Scotties.- A letter was received from MNP as they review the financial statements of theNanaimo Curling Club. Legalities were presented from the CICA handbook as theypertain to the Board of Directors and Management of our Club.- A letter was received from the City of Nanaimo informing us that they haveprovided a travel assistance grant for our two members for travel to the CanadianWheelchair Curling Championships in Thunder Bay.- Jim Newlands has been declared the winner of the 2011-2012 Anita Cochranecoach of the year award by Curl BC.- A detailed report was received from Judie Roberts, Co host chair of the 2012Williams Moving & Storage BC Mixed Curling Championships. Judie thankedeveryone who helped to make this event a huge success. Also the sponsors andsupport from the community were invaluable.- Treasurer’s Report: Ron Kaneen presented the written report. We will be able todo the second phase of lighting on ice this summer.- Motion: (Dave Perpeluk/Bob Franklin) To accept the financial report as presented.Carried.Committee Reports:

2- Finance- Ron Kaneen-Ron presented the draft budget for 2012-2013.Transfersform divisions will be lower. Ice rentals will increase from $65.00 to $70.00. Therewill be an increase in curling dues of 3 and 1/2 % that will amount to $8.00.Affiliation fees will increase by $1.00. On the last weekend in January we will hostthe Provincial Wheelchair Championships. Likely two sheets of ice will berequired. Last year extra curling was down due to fewer schools participating inschool curling. The numbers were similar however due to the International studentsthat curled last year.- Motion: (Ron Kaneen/Fred Rumo) moved that the proposed budget be accepted forthe fiscal year 2012-2013.Carried.- Membership- Linda Torgerson- Linda expressed her enjoyment of thepresentations at the Curling Symposium. She found it very stimulating andinspiring. The key was to get new membership.- Catering- Kellie Rice- Kellie did an inventory and cleanup of the kitchen.- Programs and Services – Janet Povey- Janet has a willing group of workers to puttogether a bonspiel binder to be used as a template.- Facilities- Pat Merkel- The upstairs lighting was discussed. George will talk to Patabout this lighting and also work parties.- Curling – Jim Davies- No report.- Volunteers: -Dave Perpeluk- Dave presented a written report for a swap meetfundraiser. He has planned out an event to raise money for the club. He will also beapplying for the gaming license for poker nights. A date for the garage sale will besent out with the AGM notice.- Nominations Committee- Bob Franklin- Bob is working on filling positions forthe board for next year. We still need someone for Program and Services andRevenue Generation.- Strategic Planning- George Duffell- An agenda has been sent out for the Junemeeting of the Strategic Planning committee.- Curl BC- Bob Franklin- The Regional AGM meeting was held here two weeksago.- Revenue Generation-Fred Rumo- A tax receipt can be received for donationsthrough the CCA. A capital improvement project can be registered so that donors canreceive a tax receipt.A 50-50 draw can run as a large pool through a terminal. Any Club that signs on wouldbe entered in the pool and would receive 35% of the money back from what their Clubsent in.Manager’s Report: - Denise presented her very detailed year end written report. Theworking account has $89,287.86. We have eight new 250 members fully paid. Pro shopsales are similar to last year. We were down about five teams this year. The capitaldonation of $12,000 we received from CCA was used for the new chiller.Ice Technician’s Report: - Darren Horton – No Report.Old Business:New Business/Business Arising from Correspondence:-

3Round Table Discussion:-The Board members-Fred Rumo, Linda Torgerson, George Duffell, and Denise Woodattended the Curling Symposium in Vancouver and found it very informative andenjoyable.- The next regular Board meeting will be Wednesday, June 6, 2012 at 6:00 pm.-- Adjournment: Motion (Bob Franklin)- Meeting adjourned at 9:10 pmMargaret ObeeNCC Secretary