Outlook 2007 - Academic Health Center Training

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The Folders in the Navigation Pane allow you to organize your emails. You can create new folders by right clicking and choosing New Folder in the menu. Click and drag emails from the list of emails in the main pane into those folders. Or you can create Rules which will move your emails automatically. See the Rules section to learn how to create a rule. In the main section of the Email Application, there is a title row with items such as From, Subject, Received, Categories, and Flag Status. From the View Menu you can open the Reading Pane. The Reading Pane allows us to read an email message without double clicking to open it. The Reading Pane can be on the Right, the Bottom or turned off totally if you want to just see a list of your emails. The sections in the title row can be moved or resized by clicking and dragging. If you point to an item and click hold and drag you can move the item. If you want to resize hover your cursor over the gray dividing line until you see a line with a double headed arrow. Then click and drag to the desired size. The list of Emails can be sorted using title row items by clicking on the item in the title row. Or if the Reading Pane is open on the Right, click on the area that says Arrange by and choose from the drop down menu. Emails can be Flagged for follow-up or Categorized by a Category you create. If the email is flagged for followup, it can have a reminder attached to it so it will automatically remind you when the item is due. If the email is Categorized, you can sort by Category. Categories can be accessed from the Action menu. To Create or rename categories choose All Categories . 6
Sending Emails To Send a New E-mail 1. Click on the New button on the Standard toolbar. 2. Type in the address of the recipient in the To… box. 3. Enter an address in the CC… box if you want someone to receive a copy 4. Type in a Subject in the Subject box. Subjects should be short and descriptive. 5. Click in the Body text box and type your message 6. Click on the Send button. When creating a new Email, you will see a different look in Outlook 2007. The New Message window is based on Word 2007 and uses the Ribbon and Tab interface. The first thing we see in this new Email message window is the Office Button. The Office Button gives us access to Create New Outlook Items and Editor Options as well as File Options such as Save or Print. Quick Access Toolbar Editor Options affect how the Outlook program functions. It includes Auto Correct items and Proofing options. In the new message area there is also a Quick Access Toolbar. This area is customizable. Any command can be added to this area to make the program easier and more efficient for you to use. 7
Page 1 and 2: Outlook 2007 EMAIL AND CONTACTS
Page 3: Menu Bar and Tool Bar Minimize/Maxi
Page 7 and 8: Auto Signatures Emails can be set u
Page 9 and 10: FROM PEOPLE OR DISTRIBUTION LIST Th
Page 11 and 12: Address Book / Contacts The Global

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