Outlook 2007 - Academic Health Center Training

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This new interface has Tabs across the top of the Ribbon which holds the commands to choose from when creating your email. Each tab holds different commands. The most frequently used commands will be found on the Message tab. Click on each tab to see the other commands that are available. The commands are context sensitive. If the command is not available for what you are working with it will be grayed out. Tabs Ribbon BCC – Blind Carbon Copy When sending email you can choose who to send the email to and you can add recipients to the Carbon Copy field as well. Putting addresses in the To: area or the CC: area show the address to all who are receiving the email. If you want to send a copy to someone but not show their email address to everyone else that has received the email you can place them in the BCC: area. If you don’t see the BCC: area, choose the Options tab (from a new message) and click on the Show BCC button. This will allow you to see the area for the BCC. It does not show the addresses included in the BCC area to those receiving the email. Attachments If you want to add an attachment to an email, click on the paperclip icon in the Message Ribbon. An Explorer window will open to allow you to search your computer for the item you want to attach. Click on the item and then click on the insert button on the bottom of the dialog box. Certain type of attachments will not be sent by <strong>Outlook</strong>. For example .exe files will be stripped by <strong>Outlook</strong>. If you need to send a type of attachment that outlook will not send you can rename it or zip the file or folder. Then attach the zipped file. To open an attachment, click once on the file name to get a preview. Double click to open the file in its originating program. 8
Auto Signatures Emails can be set up to have a signature automatically applied to all new messages and/or Replies and Forwards. From the Tools menu, choose Options. Click on the Mail Format tab and click on the Signature button. Click on the New button. Multiple signatures can be created. Each signature must have a unique name such as work, reply, or department. Once you choose a name for your signature, the Edit Signature area will become available for you to add text and if you are using HTML formatting, images. Out of Office Manager If you are going to be out of the office for a period of time and want an automatic reply to all incoming emails, set up an Out of Office Message. From the Tools menu, choose Out of Office Assistant. Select the send Out of Office auto-replies radio button. Create your message in the text box. You can choose to set a start and stop time by clicking in the box to Only send during this time range. 9
Page 1 and 2: Outlook 2007 EMAIL AND CONTACTS
Page 3 and 4: Menu Bar and Tool Bar Minimize/Maxi
Page 5: Sending Emails To Send a New E-mail
Page 9 and 10: FROM PEOPLE OR DISTRIBUTION LIST Th
Page 11 and 12: Address Book / Contacts The Global

Outlook 2007 - Academic Health Center Training

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