REQUEST FOR PROPOSALS - Indianapolis International Airport

of the proposed products and services to be provided by a subcontractor, the
technical proposal must include the identification of the functions to be provided
by the subcontractor and the subcontractor’s related qualifications and experience.
The combined qualifications and experience of the Respondent and any or all
subcontractors will be considered in the Authority’s evaluation. The Respondent
must furnish information to the Authority as to the amount of the subcontract, the
qualifications of the subcontractor for guaranteeing performance, and any other
data that may be required by the Authority. All subcontracts held by the
Respondent must be made available upon request for inspection and examination
by appropriate Indianapolis Airport Authority officials and such relationships must
meet with the approval of the Authority.
1.8 CONFIDENTIAL INFORMATION & INDIANA PUBLIC RECORDS LAW
Respondents are advised that materials contained in proposals are subject to the
Indiana Public Records Act, IC 5-14-3 et seq., and, after the contract award, may be
viewed and copied by any member of the public, including members of the media
and competitors. Respondents claiming a statutory exception to the Indiana Public
Records Act must place all confidential documents (including the requisite number
of copies) in a sealed envelope clearly marked “Confidential” and must indicate in
the transmittal letter and on the outside of that envelope that confidential
materials are included. The Authority reserves the right to make determinations of
confidentiality. The Authority will not consider prices to be confidential
information.
1.9 CONTRACT DOCUMENTS
Any or all portions of this RFP and normally any or all portions of the Respondent’s
response will be incorporated by reference as part of the final contract.
1.10 PROPOSAL LIFE
All proposals made in response to this RFP must remain open and in effect for a
period of not less than 180 days after the date for proposals. Any proposal
accepted by the Authority for the purpose of contract negotiations shall remain
valid until superseded by a contract or until rejected by the Authority.
1.11 BUSINESS DIVERSITY PROGRAM
In accordance with policy established by the Authority, the Board of Directors and
the Executive Director have determined that there is a reasonable expectation of
minority, women and veteran-owned business enterprise participation for airport
projects. Operating organizational procurement goals of 15% MBE, 12% WBE and
3% VBE supplier diversity participation have been established, and respondents are
encouraged to make good-faith efforts in the engagement of diverse business.
Respondents seeking assistance in achieving the supplier diversity participation
should start by visiting the Indianapolis International Airport website at
www.indianapolisairport.com. Once on the website select Employment & Business
and go to the Supplier Diversity Program section to find companies certified as
Minority, Women or Veteran Business Enterprises. Only those certified companies
as identified on the State of Indiana or City of Indianapolis certification lists will be
eligible for calculation of contract participation percentages. All Respondents are
required to make documented good faith efforts to meet this goal. Compliance
with these contract goals will be considered a demonstration of the Respondent’s
responsiveness and responsibility. Failure to comply may result in the
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