REQUEST FOR PROPOSALS - Indianapolis International Airport

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determination of the Respondent as non-responsible. For questions please contact the IAA Supplier Diversity Department. By submission of the proposal, the Respondent thereby acknowledges and agrees to be bound by the requirements of the Supplier Diversity Program. 1.12 DISCUSSION FORMAT The Authority reserves the right to conduct discussions, either oral or written, with the Respondents determined by the Authority to be reasonably viable to being selected for award. If discussions are held, the Authority may request best and final offers. The request for best and final offers may include: • Notice that discussions are concluded. • Notice that this is the opportunity to submit written best and final offers. • Notice of the date and time for submission of the best and final offer. • Notice that if any modification is submitted, it must be received by the date and time specified or it will not be considered. • Notice of any changes in the Authority’s requirements. The Authority reserves the right to reject any or all proposals received or to award, without discussions or clarifications, a contract on the basis of initial proposals received. Therefore, each proposal should contain the Respondent’s best terms from a price and technical standpoint. The Authority reserves the right to reopen discussions after receipt of best and final offers if it is clearly in the Authority’s best interest to do so and the Airport Executive Director or designee makes a written determination of that fact. If discussions are reopened, the Authority may issue an additional request for best and final offers from all Respondents determined by the Authority to be reasonably susceptible to being selected for award. Following evaluation of the best and final offers, the Authority may select for negotiations the offers that are most advantageous to the Authority, considering price or cost and the evaluation factors in the RFP. The Authority also reserves the right to conduct clarifications to resolve minor issues. If only clarifications are sought, best and final offers may not be requested. The Authority retains sole authority to determine whether contact with Respondents is for clarification or discussion. 1.13 TIMELINE The following timeline is intended to illustrate the anticipated time line for the RFP. ACTIVITY ANTICIPATED COMPLETION DATE RFP available June 19, 2013 Pre-proposal conference / Tour Indianapolis Airport Terminal Board Room – 4 th Level Conference Room # 11T.413A 7800 Col. H. Weir Cook Memorial Drive Indianapolis, IN 46241 June 26, 2013 at 3:30 p.m. (local time) Page 6 of 38
Written questions due to InsuranceBrokerage@ind.com June 28, 2013 at 12:00 p.m. (local time) Written responses to questions posted via July 2, 2013 Addendum posted to www.indianapolisairport.com Proposals due July 22, 2013 at 2:00 p.m. (local time) Contract Execution August 23, 2013 1.14 SALES TAX The Respondent’s proposal pricing should not include Sales Tax for the State of Indiana. END OF SECTION ONE Page 7 of 38
Page 1 and 2: REQUEST FOR PROPOSALS Solicitation
Page 3 and 4: REQUEST FOR PROPOSAL PROPERTY AND C
Page 5: of the proposed products and servic
Page 9 and 10: designee, Authority will cease all
Page 11 and 12: 2012 statistics: • The number of
Page 13 and 14: 3.5 LENGTH OF CONTRACT This contrac
Page 15 and 16: indication of any proposed addition
Page 17 and 18: Only pricing filed in accordance wi
Page 19 and 20: Services that the Respondent will p
Page 21 and 22: 5.1 PROPOSAL EVALUATION PROCEDURE S
Page 23 and 24: d. Negotiate with insurers for impr
Page 25 and 26: Exhibit "B" Indianapolis Airport Au
Page 27 and 28: (SAMPLE) AGREEMENT FOR PROPERTY AND
Page 29 and 30: XI. Confidentiality of Authority In
Page 31 and 32: B.) Contractor shall provide Compre
Page 33 and 34: Contractor hereby represents that i
Page 35 and 36: other entity represented by him/her
Page 37 and 38: Exhibit B - Compensation Compensati

REQUEST FOR PROPOSALS - Indianapolis International Airport

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