REQUEST FOR PROPOSALS - Indianapolis International Airport

2.1 PRE-PROPOSAL CONFERENCE
SECTION TWO
PROPOSAL PROCEDURES
A Pre-Proposal Meeting and a MBE/VBE/WBE Networking Session will be held:
June 26, 2013 at 3:30 p.m. local time
Indianapolis International Airport
Board Room – 4 th Level
Conference Room # 11T.413A
7800 Col. H. Weir Cook Memorial Drive
Indianapolis, IN 46241
Respondents are strongly encouraged to attend the Pre-Proposal Conference.
2.2 INQUIRIES ABOUT THE RFP
All inquiries and requests for information affecting this RFP must be submitted in
writing to E-mail: InsuranceBrokerage@ind.com (preferred method). If email is not
an option for your company, the questions can be mailed to:
RFP – Property and Casualty Insurance Brokerage and Related Services
Courtney Kasper, Sourcing Buyer
Indianapolis Airport Authority North Campus
1910 S. Girls School Road
Indianapolis, IN 46241
Inquiries should be submitted no later than 12:00 p.m. Local Time on June 28, 2013.
The Authority reserves the right to judge whether any questions should be
answered. If responses are provided, the responses will be written. Copies of the
written responses will be issued via Addendum and available on the Indianapolis
Airport website. No negotiations, decisions or actions shall be initiated by any
Respondent as a result of any verbal discussion with any consultant of the
Authority or with any Authority employee.
Inquiries are not to be directed to any consultant or staff member of the Authority.
Such action may disqualify Respondent from further consideration for a contract as
a result of this RFP. The use of e-mail to InsuranceBrokerage@ind.com (preferred
method) for submitting questions is encouraged. The addendum will be available
at www.indianapolisairport.com.
2.3 PROPOSAL SUBMISSION
One (1) original, six (6) copies and one (1) CD of the proposal for the Property and
Casualty Insurance Brokerage and Related Services RFP scope must be received by
the Authority’s office on or before the due date and time for proposals as specified.
Each copy of the proposal must follow the format indicated in Section Four of this
document. Unnecessarily elaborate brochures or other presentations, beyond that
sufficient to present a complete and effective proposal, are not desired.
2.4 CONTRACT NEGOTIATIONS
After recommendation of a selected Respondent by appropriate officials of the
Indianapolis Airport Authority, contract negotiations will commence. The contract
will be based on the contract as it appears attached. If at any time contract
negotiation activities are judged to be ineffective by the General Counsel or
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