REQUEST FOR PROPOSALS - Indianapolis International Airport

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2.1 PRE-PROPOSAL CONFERENCE SECTION TWO PROPOSAL PROCEDURES A Pre-Proposal Meeting and a MBE/VBE/WBE Networking Session will be held: June 26, 2013 at 3:30 p.m. local time Indianapolis International Airport Board Room – 4 th Level Conference Room # 11T.413A 7800 Col. H. Weir Cook Memorial Drive Indianapolis, IN 46241 Respondents are strongly encouraged to attend the Pre-Proposal Conference. 2.2 INQUIRIES ABOUT THE RFP All inquiries and requests for information affecting this RFP must be submitted in writing to E-mail: InsuranceBrokerage@ind.com (preferred method). If email is not an option for your company, the questions can be mailed to: RFP – Property and Casualty Insurance Brokerage and Related Services Courtney Kasper, Sourcing Buyer Indianapolis Airport Authority North Campus 1910 S. Girls School Road Indianapolis, IN 46241 Inquiries should be submitted no later than 12:00 p.m. Local Time on June 28, 2013. The Authority reserves the right to judge whether any questions should be answered. If responses are provided, the responses will be written. Copies of the written responses will be issued via Addendum and available on the Indianapolis Airport website. No negotiations, decisions or actions shall be initiated by any Respondent as a result of any verbal discussion with any consultant of the Authority or with any Authority employee. Inquiries are not to be directed to any consultant or staff member of the Authority. Such action may disqualify Respondent from further consideration for a contract as a result of this RFP. The use of e-mail to InsuranceBrokerage@ind.com (preferred method) for submitting questions is encouraged. The addendum will be available at www.indianapolisairport.com. 2.3 PROPOSAL SUBMISSION One (1) original, six (6) copies and one (1) CD of the proposal for the Property and Casualty Insurance Brokerage and Related Services RFP scope must be received by the Authority’s office on or before the due date and time for proposals as specified. Each copy of the proposal must follow the format indicated in Section Four of this document. Unnecessarily elaborate brochures or other presentations, beyond that sufficient to present a complete and effective proposal, are not desired. 2.4 CONTRACT NEGOTIATIONS After recommendation of a selected Respondent by appropriate officials of the Indianapolis Airport Authority, contract negotiations will commence. The contract will be based on the contract as it appears attached. If at any time contract negotiation activities are judged to be ineffective by the General Counsel or Page 8 of 38
designee, Authority will cease all activities with that Respondent and begin contract negotiations with the next highest ranked Respondent. This process may continue until either both the Respondent and the Authority execute a completed contract or Authority determines that no acceptable alternative proposal exists. END OF SECTION TWO Page 9 of 38
Page 1 and 2: REQUEST FOR PROPOSALS Solicitation
Page 3 and 4: REQUEST FOR PROPOSAL PROPERTY AND C
Page 5 and 6: of the proposed products and servic
Page 7: Written questions due to InsuranceB
Page 11 and 12: 2012 statistics: • The number of
Page 13 and 14: 3.5 LENGTH OF CONTRACT This contrac
Page 15 and 16: indication of any proposed addition
Page 17 and 18: Only pricing filed in accordance wi
Page 19 and 20: Services that the Respondent will p
Page 21 and 22: 5.1 PROPOSAL EVALUATION PROCEDURE S
Page 23 and 24: d. Negotiate with insurers for impr
Page 25 and 26: Exhibit "B" Indianapolis Airport Au
Page 27 and 28: (SAMPLE) AGREEMENT FOR PROPERTY AND
Page 29 and 30: XI. Confidentiality of Authority In
Page 31 and 32: B.) Contractor shall provide Compre
Page 33 and 34: Contractor hereby represents that i
Page 35 and 36: other entity represented by him/her
Page 37 and 38: Exhibit B - Compensation Compensati

REQUEST FOR PROPOSALS - Indianapolis International Airport

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