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CONSTITUTION AND APPROVAL OF QR COMMITTEE Sl. No. Level of Approval Level of QR committee Nomination of QR committee At HQ At Project At HQ At Project At HQ Approval of QR Committee At Project (1) (2) (3) (4) (5) (6) (7) (8) 1. EE/SDE/SE M-3/M-4 M-3/M-4 M-3/M-5 M-3/M-5 M-5 M-5 2. Dy. CE M-5 M-5 M-6 M-6 M-6 M-6 3. Chief Engineer 4. Director M-7/M-8 5. Member(T) 6. Chairman M-6 Head of Section/M -6 M-7/ above M- 7/above 7. Board Director Head of Section/M-6 Head of Section/M-6 Head of Section/M-6 Head of Section/M-6 M-7 M-7 M-7 M-7 M-7/ Above M-7/above M-8/above M-7 M-7 Director Director M-7 Member(T) Member (T)/(F)/(S) NOTES:- 1. The members of QR Committee at appropriate level shall consist of one representative each from Indenting, Procurement / Contracts Deptt. and Finance/Accounts Deptt. 2. Where requisite level of officers is not available, in that case higher level officers will be nominated in the committee. M-7 Chairman 3. Where requisite level of officers is not available for recommendation of name in QR committee, TIA may nominate the same. 4. In case of DFP(OE), QR will represent by minimum M-5 and M-4 officers where approving authority is HOD and HOO respectively. M-7/ above M-7 M-7/ Above M-7 M-7/ Above M-7 M-7/ Above M-7 W& P Manual – 2012 Page 31
The Committee will consider various other factors, like Indenting Officer’s comments on QR in respect of the particular Indent, if any, guidelines issued by Corporation/CVC from time to time. Availability of testing facilities and availability of statutory documents like company/society registration certificate, STRC/VAT Registration Certificate, financial documents as stated above. QR Committee should also endorse the estimated cost as submitted by the indenter and the NIT document. The Qualifying Requirement of bidders intending to take part for any contract for works related to Civil/Mechanical/Electrical through tendering may be considered as detailed below: The QR should be decided before the NIT is issued for advertisement. Once the QR is fixed and advertised, it cannot be altered / relaxed. However, in case of poor response, against stipulated QR, the same may be reviewed and revised by the QR committee at appropriate level for the purpose of re-tendering with the objective of getting better response and to maintain transparency. The QR committee will be recommending body and QR as recommended by the Committee has to be approved by the tender accepting authority before floating of enquiry. If TAA is Board or Chairman, approval of concerned member shall be obtained. Identification of qualified bidders can be done through following methodology : i) Pre-qualification methodology (EOI). ii) Post-qualification methodology. i) Pre-qualification methodology (EOI): Expression of Interest (EOI) may be resorted to in case of packages for specialized, expensive or technically complex contract, where details scope of work, appropriate financial involvement, modality and execution period to be required cannot be finalized due to lack of internal expertisation. EOI will be issued to prepare a panel of Agency who are capable to accomplish the desired work EOI to be invited through press advertisement. EOI may be issued covering of following 12.TENDER METHODOLOGY:- areas:- 1. Nature of work to be executed with specifying the objective of work. 2. Desired timeframe which may be allowed to complete the work. 3. Expected investment, if any. 4. Evaluation process for short listing of vendors. W& P Manual – 2012 Page 32
Page 1 and 2: (VERSION-III) DAMODAR VALLEY CORPOR
Page 3 and 4: Damodar Valley Corporation Material
Page 5 and 6: INDEX Sl.No Particulars Page Part-I
Page 7 and 8: 29 Procedure for processing the ten
Page 9 and 10: 2 Format 123 3 Removal from the lis
Page 11 and 12: 45 Grafts / commission 169 46 Accep
Page 13 and 14: 5 Monitoring of contract closing 26
Page 15 and 16: 3. CLARIFICATION OF WORKS & PROCURE
Page 17 and 18: Purchase Officer, C&M Deptt. Kolkat
Page 19 and 20: 14. First time procurement for repl
Page 21 and 22: In order to submit the Bid, the bid
Page 23 and 24: ii. iii. If the request of withdraw
Page 25 and 26: with forfeiture of EMD with caution
Page 27 and 28: L-1 bidder/s will be accorded by th
Page 29 and 30: l) Insertion of Liquidated Damages
Page 31 and 32: i) Vendors whose offers were techno
Page 33: Completed Work means the executed/c
Page 37 and 38: a) Single Stage Bidding :- The sing
Page 39 and 40: f) Invitation for bids: Bids shall
Page 41 and 42: specification parameters of the NIT
Page 43 and 44: future tenders considering time ess
Page 45 and 46: In case of TAA is Board/ Chairman f
Page 47 and 48: establishments including direct mai
Page 49 and 50: 6 . In the process of standardizati
Page 51 and 52: 1. Upto Rs.100 lakhs Rs.1500/- 2. A
Page 53 and 54: ACCEPTANCE OF BANK GUARANTEE SUBMIT
Page 55 and 56: For Open /Limited Tender: i) Starti
Page 57 and 58: At any time prior to the deadline f
Page 59 and 60: committee but also by the tenderers
Page 61 and 62: NIT under the evaluation process. T
Page 63 and 64: CONSTITUTION AND APPROVAL OF TENDER
Page 65 and 66: check and scrutinize the CS and put
Page 67 and 68: consideration of discounts). Condit
Page 69 and 70: Normally the concerned Vendor shoul
Page 71 and 72: e) For the purpose of recovery of t
Page 73 and 74: e made to avoid unnecessary abstrac
Page 75 and 76: i) Results in placement of order fo
Page 77 and 78: “Original validity period of tend
Page 79 and 80: 2. Time Frame for Various Procureme
Page 81 and 82: eyond the scheduled delivery period
Page 83 and 84: Payment against dispatch documents:
Page 85 and 86:
Once it is incorporated in the purc
Page 87 and 88:
Advance should not be paid in less
Page 89 and 90:
f) Respective Hospital will collect
Page 91 and 92:
Note: (vii)Landing Charges at appro
Page 93 and 94:
PROCEDURE FOR RATE CONTRACT: (a) Th
Page 95 and 96:
document, will be used for the purp
Page 97 and 98:
tackles & consumables etc.) - 10. B
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PART-II : VENDOR REGISTRATION 1.0 I
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Part B : Quality system - Form No V
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DAMODAR VALLEY CORPORATION 2.0 GENE
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DAMODAR VALLEY CORPORATION VENDOR
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DAMODAR VALLEY CORPORATION VENDOR R
Page 109 and 110:
Page 111 and 112:
Page 113 and 114:
Page 115 and 116:
Page 117 and 118:
FORM NO. VR- 01 (INDIAN VENDORS) DA
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PROUCT/ MATERIAL CATEGORY SPECIFIC
Page 121 and 122:
12. 13. 14. 6.12 PENDING LEGAL ISSU
Page 123 and 124:
Page 125 and 126:
FORM NO. VR- 01 (INDIAN VENDOR) DAM
Page 127 and 128:
FORM NO. VR- 01 (INDIAN VENDOR) DAM
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10. If you are seeking registration
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This registration is valid for a pe
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2 3 4 b. Unskilled category (Stress
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7 E 1 2 Timely submission of Bills,
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4 a. Maintaining cleanliness at wor
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3 Participation in e-Tendering 02 4
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3. REMOVAL FROM THE LIST OF APPROVE
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(ii) If the Central Bureau of Inves
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vi) The entire process of banning b
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PART-IV: FORMAT FORMAT FOR OPEN TEN
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All tenderers would be bound by the
Page 151 and 152:
certificate from appropriate Govt.
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03. Before filling the offers, bidd
Page 155 and 156:
GENERAL CONDITIONS OF CONTRACT 1. D
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2. 4 ENVELOPE BIDDING : Bidders are
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exceeding Rs.50000/- may be accepte
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unless otherwise mentioned in the P
Page 163 and 164:
BG against EMD), if required, upto
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as per our QAP with applicable taxe
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material at the Works / Site / cons
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The payment of advance is normally
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For turnkey projects/project contra
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account of any directives of any la
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Engineer in consideration of docume
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40. PACKING AND MARKING : All goods
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from the date of issuance of the or
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49. Safety Aspects To Be Complied:
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3.0 4.0 5.0 6.0 b) No electrical re
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51. TRANSFER OF OWNERSHIP 51.1 Owne
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If the parties cannot reach agreeme
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or to take steps to remedy the same
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(b) terminate all subcontracts, exc
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Representative or, in its absence,
Page 195 and 196:
56.3 SITE REGULATIONS AND SAFETY Th
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PART-V: ANNEXURES ANNEXURE - A COMM
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22. Whether type test/inspection ch
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Besides above, the following items
Page 203 and 204:
ANNEXURE - D Cost of withdrawal of
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ANNEXURE-F NO. Date : To DAMODAR VA
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Enclosure :- 1. DETAILED SPECIFICAT
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(b) OES as indicated by the Indenti
Page 211 and 212:
1. DVC OFFICER’S FROM FINANCE / A
Page 213 and 214:
ANNEXURE -J REQUEST TO INDENTING OF
Page 215 and 216:
ANNEXURE-L RELEASE OF SECURITY DEPO
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6) Is the foreign bank guarantee, c
Page 219 and 220:
ANNEXURE-O PROFORMA BANK GUARANTEE
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Strike out whichever is not applica
Page 223 and 224:
And whereas the tenderer desires to
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(on non-judicial stamp paper of app
Page 227 and 228:
and unless a claim in writing is pr
Page 229 and 230:
(On non judicial stamp paper of app
Page 231 and 232:
Witness - II 1. Signature Authorize
Page 233 and 234:
14. 15. 16. 17. 18. 19. 20. 21. 22.
Page 235 and 236:
DAMODAR VALLEY CORPORATION ANNEXURE
Page 237 and 238:
3. Sanction Order : Whether financi
Page 239 and 240:
(vi) Remarks, if any : (b) Type of
Page 241 and 242:
and its authority of condonation 9.
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a) “Commencement date” shall me
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to the Party of the Second Part or
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property at their own cost and arra
Page 249 and 250:
11. DURATION OF THE AGREEMENT a) Th
Page 251 and 252:
shall be settled through Permanent
Page 253 and 254:
carry out all reasonable directions
Page 255 and 256:
ANNEXURE-W SCOPE OF TENDER COMMITTE
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* If number of items is more, total
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ANNEXURE - X List of Commercial Ban
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52 Sonali Bank 53 Standard Chartere
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PROFORMA OF BANK GUARANTEE FOR ADDI
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(6)The Guarantee herein contained s
Page 267 and 268:
The terms and conditions of the Int
Page 269 and 270:
8. If payments are made by the Bidd
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1. The Bidder/Contractor declares t
Page 273 and 274:
1. This agreement is subject to Ind
Page 275 and 276:
1.0 PURPOSE PART-VI : CLOSING OF CO
Page 277 and 278:
ii) List of Certificates (mentioned
Page 279 and 280:
Annexure I.1 CERTIFICATE OF FINAL A
Page 281 and 282:
Annexure - I.3 QA DOCUMENTS RECEIPT
Page 283 and 284:
SCOPE COMPLETION CERTIFICATE (TO BE
Page 285 and 286:
Annexure - I.7 SHORTFALL IN EQUIPME
Page 287 and 288:
Annexure - I.8 MATERIAL RECONCILATI
Page 289 and 290:
Annexure - I.9 (Page 2 of 2) Enclos
Page 291 and 292:
Annexure-I.11 NO DEMAND CERTIFICATE
Page 293 and 294:
Annexure - I.13 CERTIFICATE FOR RET
Page 295 and 296:
PROFORMA FOR AFFIDAVIT TO BE SUBMIT
Page 297 and 298:
TENDER NO & DATE: Bidder Name: TECH
Page 299 and 300:
Tender Inviting Authority: PRICE SC
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