UPSpace Policy - Library - University of Pretoria

7. Responsibilities and Services offered by the Department of Library
Services, Library Information Systems & Technology and Dept. of
Information Technology
At the University of Pretoria, the Department of Library Services in collaboration with Library
Information Systems & Technology and the Dept. of Information Technology will take
responsibility for the following:
• Retain and maintain content submitted to UPSpace.
• Distribute content according to Collection decisions.
• Preserve content using accepted preservation techniques.
• Notify Collections of significant changes to content, e.g. format migration.
• Submission service: Submitters may contact upspace@up.ac.za to receive help or to inquire
about the services offered regarding UPSpace.
• Repository service: Dept. of Library Service IT Services, in collaboration with the University of
Pretoria’s IT Services when applicable will provide permanent storage, including appropriate
back-up and recovery procedures.
• Access service: Maintain an appropriate interface to browse, search, view and download
material from the repository, in line with the policy of the University of Pretoria.
• System management: The UPSpace System Administrator will maintain, administer, upgrade
and enhance the system and will enhance metadata records providing for better retrieval.
When a new version of DSpace becomes available, the system will be migrated to the most
recent version.
• Code developed and owned by the Dept. of Library Services will be donated to the DSpace
Community.
8. Rights of the Department of Library Services
The Dept. of Library Services/UPSpace retain the right to:
• Redistribute or amend metadata for items in UPSpace.
• De-accession items or Collections under certain circumstances - as outlined in the
"Withdrawal Policy".
• Refuse items or collections not within the scope of UPSpace as defined by the content that
will be accepted in UPSpace.
• Renegotiate terms of original agreement with Collections.
• Perform appraisal for long-term archiving when Collections cease to exist or within thirty
years of the creation of a Collection.
• Move Collections to reflect current agreement between UPSpace and Communities.
• Migrate items for preservation purposes or at the Department of Library Service’s discretion.
• Map/link between Communities/Collections/Items and the UP Research Report to guide the
user.
• Set quotas (size of files, number of items) to determine what constitutes fair use.
• Charge a fee for activities requiring extensive centralised support from UPSpace (for
example, for a large amount of de-accessioning).
University of Pretoria
UPSpace User Policy Version 3.2
Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013
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