UPSpace Policy - Library - University of Pretoria

6. Policy on Collections within UPSpace
6.1 Defining a Collection in UPSpace
Items in the repository are organized according to Collections. A UPSpace "Collection" can be
described as an academic unit that produces research, has a defined leader, has long-term stability,
and can assume responsibility for setting Collection policies. Each Collection must be able to assign a
coordinator (administrator) who can work with the UPSpace Manager. Groups wishing to establish a
UPSpace Collection that do not fall into this definition will be considered on a case-by-case basis.
Individuals may not submit items without belonging to an established Collection in UPSpace because
they do not constitute a unit.
A Top-level Community will only be created once the need therefore is expressed, and once items
become available for submission to Collection/s within that Top-level Community. Communities which
contain Collections without any content will be removed from the system by the UPSpace Manager.
For procedure please refer to the following diagram, all requests received by the IR Manager will be
shared with the relevant Information Specialist
Procedure:
Library Intranet
How to apply
Application for new
collections
Application: adding
material to
retrospective
collections
Digitisation: confer
with Digitisation
Office Manager
The policy document compiled by a Collection will represent a formal agreement with the Department
of Library Services or University of Pretoria, with regard to the fair use of UPSpace.
The information model that will be applied at the University of Pretoria is structured as follows:
Top-level Community (Faculty/School)
Sub-Community (Department/s)
University of Pretoria
UPSpace User Policy Version 3.2
Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013
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