UPSpace Policy - Library - University of Pretoria

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Rights Source Subject (unqualified) Title (unqualified) Type Information about rights held in and over the resource. A reference to a resource from which the present resource is derived. The topic of the content of the resource. Free language terms. A name given to the resource. The title will be the name by which the resource is formally known. The nature or genre of the content of the resource. Mandatory (indicate if no rights apply) Not required Mandatory Mandatory Mandatory For a detailed explanation and policy on how to apply the 15 metadata fields within UPSpace, please refer to the Metadata Policy Working Paper available at http://www.dspace.up.ac.za/metadata.pdf As Resource Description and Access (RDA) standards will be replacing the Anglo-American Cataloguing Rules as the international cataloguing standard from 2013 onwards, it will be implemented in UPSpace metadata and will be available online. In consultancy with the IR manager a community may have a community-specific or collection user interface. 5.6 Submission of revised versions The repository will treat any revised versions and the first draft as separate records. Every update that is to be archived will need to be submitted separately. A request for the withdrawal of previous submissions may be sent to upspace@up.ac.za. All requests will be archived within the “UPSpace Provenance” Collection, and documented within the description.provenance field of an item. University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 8
6. Policy on Collections within UPSpace 6.1 Defining a Collection in UPSpace Items in the repository are organized according to Collections. A UPSpace "Collection" can be described as an academic unit that produces research, has a defined leader, has long-term stability, and can assume responsibility for setting Collection policies. Each Collection must be able to assign a coordinator (administrator) who can work with the UPSpace Manager. Groups wishing to establish a UPSpace Collection that do not fall into this definition will be considered on a case-by-case basis. Individuals may not submit items without belonging to an established Collection in UPSpace because they do not constitute a unit. A Top-level Community will only be created once the need therefore is expressed, and once items become available for submission to Collection/s within that Top-level Community. Communities which contain Collections without any content will be removed from the system by the UPSpace Manager. For procedure please refer to the following diagram, all requests received by the IR Manager will be shared with the relevant Information Specialist Procedure: Library Intranet How to apply Application for new collections Application: adding material to retrospective collections Digitisation: confer with Digitisation Office Manager The policy document compiled by a Collection will represent a formal agreement with the Department of Library Services or University of Pretoria, with regard to the fair use of UPSpace. The information model that will be applied at the University of Pretoria is structured as follows: Top-level Community (Faculty/School) Sub-Community (Department/s) University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 9
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UPSpace Policy - Library - University of Pretoria

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