UPSpace Policy - Library - University of Pretoria
UPSpace Policy - Library - University of Pretoria
UPSpace Policy - Library - University of Pretoria
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14. Withdrawal <strong>Policy</strong><br />
It is foreseen that sometimes it may be necessary to remove items from the repository. Under some<br />
circumstances items will be removed from view (withdrawn), but to avoid loss <strong>of</strong> the historical record,<br />
all such transactions will be traced in the form <strong>of</strong> a note in the field <strong>of</strong> the<br />
Dublin Core record. The content <strong>of</strong> the note should be one <strong>of</strong> the following:<br />
" removed from view at request <strong>of</strong> the author"<br />
" removed from view at the library's discretion"<br />
" removed from view at UP's discretion"<br />
" removed from view by legal order"<br />
Since any repository item that has existed at some time may have been cited, we will always supply a<br />
“tombstone” when the item is requested, which will provide a withdrawal statement in place <strong>of</strong> the link<br />
to the object. The metadata should be visible, but not searchable. These items will be made<br />
unavailable for metadata harvesting.<br />
Items to be finally deleted (expunged) from the system will be considered on a case-by-case basis.<br />
15. Workflow <strong>Policy</strong><br />
The <strong>University</strong> <strong>of</strong> <strong>Pretoria</strong> recognizes that Communities (schools/faculties) have very different ideas<br />
as to how material should be submitted to <strong>UPSpace</strong>, by whom, and with what restrictions. The<br />
following are issues that should be addressed by the Community representatives (administrators),<br />
working together with the <strong>UPSpace</strong> Manager, and are then modeled in a workflow for each collection<br />
to enforce their decisions.<br />
• Who can deposit items<br />
• What type <strong>of</strong> items will they deposit<br />
• Who else needs to review, enhance, or approve the submission<br />
• To what collections can they deposit material<br />
<strong>University</strong> <strong>of</strong> <strong>Pretoria</strong><br />
<strong>UPSpace</strong> User <strong>Policy</strong> Version 3.2<br />
Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013<br />
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