UPSpace Policy - Library - University of Pretoria

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2.3 Composition of the UPSpace Project Evaluation Committee The committee includes the following: Assistant Director; E-Service Unit, Dept.of Library Services (Chair) IR Manager IR Systems Manager Manager; Digitisation Office Coordinator; Metadata Editors Meetings will be arranged as requested by the IR Manager, and will then include Ad hoc members affiliated with the project. 3. UPSpace User Group 3.1 Focus of the UPSpace User Group It will be the responsibility of the IR Manager to inform the UPSpace User Group on operational level including: new policies; upgrading to a new version; enhancements; changes in workflow; guidelines and policies; quality control; sharing monthly statistics The IR Manager will share the implementation of policy decisions taken by the UPSpace Project Evaluation Committee 3.2 Composition of the UPSpace User Group This team includes the following individuals and meetings will be arranged as needed: IR Manager IR IT Support Manager Digitisation Specialist Metadata Specialist Open Access Specialist Copyright Officer Special Collections Representative Representatives (Information Specialists) from Faculty Libraries – give feedback to team Representatives (UP Departments) involved in UPSpace collections 3.3 Notes of these meetings will be made available to all relevant parties via the upspace@kendy.up.ac.za mailing list. University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 4
4. Open Access Approach at UP Libraries Research is not always accessible to all, and often only to the benefit of those who can afford to subscribe to very expensive databases. The Department of Library Services supports open access to all research conducted by members of the UP community, provided that patents, copyright and intellectual property rights issues are taken into account, and the laws that govern these issues are adhered to. Through making UP research output freely available for all to access and use, we would like to help increase the usage, impact and citation rate of research conducted by our members, as well as the visibility of the University of Pretoria on international level. This can in turn impact on the NRF-rating and H-index of individual researchers, and the listing of the University of Pretoria on the Shanghai University List. Also refer to the UP Open Access Mandate (August 2009). Currently there are two currents in the Open Access movement: • OA self-archiving in institutional repositories (“green” road to OA) • OA publishing (“gold” road to OA – see e.g. DOAJ) In addition to archive their research output within the institutional repository, researchers are encouraged to publish in journals supporting the gold road. 5. Submission Policy 5.1 Persons allowed to submit content to UPSpace Any UP staff member or research member of the UP Community may submit items to the repository once the necessary rights have been assigned to that individual by the Collection Administrator of a specific Collection as defined in the Application for a new Collection Permission to submit items to a specific Collection will have to be granted to that member by the administrator of a Collection, assuming that training is being provided. 5.2 Content to be submitted to UPSpace Content of the following nature will be allowed for submission to UPSpace: 1. The work must be produced, submitted or sponsored by the UP Community. 2. The work must be scholarly or research oriented. 3. The work must not be ephemeral. 4. The work must be in digital form. 5. The work should be complete and ready for "publication". 6. The author/owner should be willing and able to grant the University of Pretoria the right to preserve and distribute the work via UPSpace. 7. If the work is part of a series, other works in that series should also be contributed so that UPSpace can offer as full a set as possible. 8. The motivation for submitting an item to UPSpace should be to ensure long-term preservation of the work. Work of temporary value will not be allowed. 9. Work that has been donated to the University of Pretoria. University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 5
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UPSpace Policy - Library - University of Pretoria

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