UPSpace Policy - Library - University of Pretoria

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16. Persistent Identifiers in UPSpace UPSpace uses the Handle System from CNRI to assign and resolve persistent identifiers for each and every digital item. Handles are URN-compliant identifiers, and the Handle resolver is an opensource system which is used in conjunction with the DSpace (UPSpace) system. Handles in DSpace are currently implemented as URLs, but can also be modified to work with future protocols. Additional development work would be required to adopt some other form of persistent identifiers. When citing items within the repository, end-users are required to use the persistent URL as indicated on the Item Display of each item. 17. Metadata Standards Submitters can access UPSpace via the UP Portal, metadata can be entered into UPSpace, stored in the database, indexed appropriately, and made searchable through the public UPSpace UI. At the present time, this applies mainly to descriptive metadata, although as standards emerge it could also include technical, rights, preservation, structural and behavioral metadata. Currently DSpace supports the Dublin Core metadata element set, and other sets can be imported. UPSpace has been registered with OAISTER (http://oaister.umdl.umich.edu/o/oaister/ ), a metadata harvester harvesting the digital resources of an institution like the University of Pretoria. Through OAISTER freely available, previously difficult-to-access, academically-oriented digital resources that are easily searchable by anyone will be made available to the rest of the world. Metadata from items are also retrievable via Google and GoogleScholar, and the repository has been registered with the following: DRIVER Institutional Archive Registry DSpace Open Archives Institute openDOAR ROAR Wikipedia UP Dept of Research UP Library Catalogue Webometrics Facebook etc. A Metadata Specialist has been assigned. This person has the responsibility to monitor the overall quality of metadata within UPSpace, and plays and advisory role with regard to metadata decisions. The Metadata Specialist has rights to editing the metadata of any item within the repository. LCSH’s are assigned to each item within the repository. Rationale for assigning LCSH’s: For retrieval purposes it is very important to group material that belongs together by assigning responding keywords or subjects. This is even more important within a digital environment. The reason being that one should be able to create a hyperlink to a search result in UPSpace, based on certain search criteria. University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 20
18. Provenance data tracked by UPSpace The following data is tracked by the system: • Creation of item, collection, or community • Changes re accessibility, format, organizational (per item, per collection and per community) • Withdrawal of item, collection, or community 19. Authentication in UPSpace Browsing and downloading items from UPSpace is open to the WWW Community, unless access to an individual Community, Collection or Item is restricted to registered users only. Restriction to a specific Community/Collection will be indicated on the home page of that specific Collection/Community, and to a file (bitstream) in the Description metadata field. Submission rights will be granted by the UPSpace Manager and UPSpace Systems Administrator on the UPSpace server hosted at the Library. 20. UPSpace Server Details The UPSpace Quality Assurance Server (also referred to as QA Server) is the server on which we usually test changes before we go into production and deploy changes on the live server. It is only available on campus. Please contact the Systems Administrator for access to the QA Server (upspace@up.ac.za). The Production Server is running an VMWare host. The details of the host is as follows: Operating System: VMWare ESXI 5.0 Model: Dell PowerEdge R310 Processor: Intel Xeon X3470 @ 2.93GHz CPU Cores: 4 RAM: 16 GB Production Server details: Operating System: Ubuntu 11.10, 10GB Ram, 300GB HDD 21. Service Level Agreements re System Availability & System Backup The backup of the UPSpace System is the responsibility of the IT Service Unit, UPLS, University of Pretoria. Back-up’s of the UPSpace system (all data, incl. the databasis, bitstreams and metadata) are done on and off campus. Master copies of archival material (i.e. unique material after being digitized) are stored on the Archival Server, in tiff format. University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 21
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