UPSpace Policy - Library - University of Pretoria

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To summarise - UP's policy for file formats is: • Everything put in UPSpace will be retrievable. • As many files formats as possible will be recognised. • As many known file formats as possible will be supported through UPSpace. • Formats and techniques will be continuously monitored to ensure needs can be accommodated as they arise. • The size of a bitstream allowed for submission is currently unlimited, but this will be revised over time. • All files need to be submitted in at least pdf format (open standard, recommended for preservation purposes), and then any additional format. For media files: Below a list of various file formats in UPSpace: MIME type Description Extensions Level Application/marc MARC marc, mrc supported Application/mathematica Mathematica ma known Application/msword Application/octet-stream Microsoft Word Unknown doc (anything not listed) known unsupported Application/pdf Adobe PDF pdf supported Application/postscript Postscript ps, eps, ai supported Application/sgml SGML sgm, sgml known Application/vnd.ms-excel Application/vnd.ms-powerpint Application/vnd.ms-project Microsoft Excel Microsoft Powerpoint Microsoft Project xls ppt mpp, mpx, mpd known known known Application/vnd.visio Microsoft Visio vsd known Application/wordperfect5.1 WordPerfect wpd known Application/x-dvi TeXdvi dvi known Application/x-filemaker FMP3 fm known Application/x-latex LateX latex known Application/x-photoshop Photoshop psd, pdd known Application/x-tex TeX tex known audio/x-aiff AIFF aiff, aif, aifc supported audio/basic audio/basic au, snd known audio/x-mpeg MPEG Audio mpa, abs, mpeg known audio/x-pn-realaudio RealAudio Ra, ram known audio/x-wav WAV wav known image/gif GIF gif supported image/jpeg JPEG jpeg, jpg supported University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 16
image/png PNG png supported image/tiff TIFF tiff, tif supported image/x-ms-bmp BMP bmp known image/x-photo-cd Photo CD pcd known text/html HTML html, htm supported text/plain Text txt supported text/richtext Rich Text Format rtf supported text/xml XML xml supported video/mpeg video/quicktime MPEG Video Quicktime mpeg, mpg, mpe mov, qt known known 14. Withdrawal Policy It is foreseen that sometimes it may be necessary to remove items from the repository. Under some circumstances items will be removed from view (withdrawn), but to avoid loss of the historical record, all such transactions will be traced in the form of a note in the field of the Dublin Core record. The content of the note should be one of the following: " removed from view at request of the author" " removed from view at the library's discretion" " removed from view at UP's discretion" " removed from view by legal order" Since any repository item that has existed at some time may have been cited, we will always supply a “tombstone” when the item is requested, which will provide a withdrawal statement in place of the link to the object. The metadata should be visible, but not searchable. These items will be made unavailable for metadata harvesting. Items to be finally deleted (expunged) from the system will be considered on a case-by-case basis. 15. Workflow Policy The University of Pretoria recognizes that Communities (schools/faculties) have very different ideas as to how material should be submitted to UPSpace, by whom, and with what restrictions. The following are issues that should be addressed by the Community representatives (administrators), working together with the UPSpace Manager, and are then modeled in a workflow for each collection to enforce their decisions. • Who can deposit items • What type of items will they deposit • Who else needs to review, enhance, or approve the submission • To what collections can they deposit material University of Pretoria UPSpace User Policy Version 3.2 Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013 17
Page 1 and 2: University of Pretoria Digital Inst
Page 3 and 4: 1. About UPSpace ”In supporting O
Page 5 and 6: 4. Open Access Approach at UP Libra
Page 7 and 8: • Computer programs • Visualiza
Page 9 and 10: 6. Policy on Collections within UPS
Page 11 and 12: 7. Responsibilities and Services of
Page 13 and 14: Copyright of Research articles: Pol
Page 15: tools that are best for their purpo
Page 19 and 20: 15.2 Workflow Below a demonstration
Page 21 and 22: 18. Provenance data tracked by UPSp

UPSpace Policy - Library - University of Pretoria

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