UPSpace Policy - Library - University of Pretoria

4. Open Access Approach at UP Libraries
Research is not always accessible to all, and often only to the benefit of those who can afford to
subscribe to very expensive databases. The Department of Library Services supports open access to
all research conducted by members of the UP community, provided that patents, copyright and
intellectual property rights issues are taken into account, and the laws that govern these issues are
adhered to. Through making UP research output freely available for all to access and use, we would
like to help increase the usage, impact and citation rate of research conducted by our members, as
well as the visibility of the University of Pretoria on international level. This can in turn impact on the
NRF-rating and H-index of individual researchers, and the listing of the University of Pretoria on the
Shanghai University List. Also refer to the UP Open Access Mandate (August 2009).
Currently there are two currents in the Open Access movement:
• OA self-archiving in institutional repositories (“green” road to OA)
• OA publishing (“gold” road to OA – see e.g. DOAJ)
In addition to archive their research output within the institutional repository, researchers are
encouraged to publish in journals supporting the gold road.
5. Submission Policy
5.1 Persons allowed to submit content to UPSpace
Any UP staff member or research member of the UP Community may submit items to the
repository once the necessary rights have been assigned to that individual by the Collection
Administrator of a specific Collection as defined in the Application for a new Collection
Permission to submit items to a specific Collection will have to be granted to that member by
the administrator of a Collection, assuming that training is being provided.
5.2 Content to be submitted to UPSpace
Content of the following nature will be allowed for submission to UPSpace:
1. The work must be produced, submitted or sponsored by the UP Community.
2. The work must be scholarly or research oriented.
3. The work must not be ephemeral.
4. The work must be in digital form.
5. The work should be complete and ready for "publication".
6. The author/owner should be willing and able to grant the University of Pretoria the right to preserve
and distribute the work via UPSpace.
7. If the work is part of a series, other works in that series should also be contributed so that
UPSpace can offer as full a set as possible.
8. The motivation for submitting an item to UPSpace should be to ensure long-term preservation
of the work. Work of temporary value will not be allowed.
9. Work that has been donated to the University of Pretoria.
University of Pretoria
UPSpace User Policy Version 3.2
Updated by Hettie Groenewald and Kataila Ramalibana on 6/20/2013
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