UNDP India Disaster Preparedness and Response Plan

DMU meets in Delhi and reviews the situation—may constitute a team in which UNDP
should have members as per the deployment plan mentioned above
UNDP advance team, under intimation to the UNDP Disaster Management Coordinator
(DRR-O), should be able to first establish contact with UN agency (ies) which has offices in
the State after the early warning/occurrence of the disaster and then also meet Govt
counterparts and local NGOs as a local DMU and perform functions as per the tasking
mentioned earlier. However entire coordination and assessment framework would have to
be spelt out in more details in consultation with the heads of all UN agencies and define
the roles on the basis of strengths of each UN agency. The team should keep all logistics
and communication requirements in mind. Team will report hourly/6-hrly/daily to UNDP
Delhi and ‘hub’. Team will also establish contact with UN offices in the region, which have
programmes in the region. Possibility of a satellite office (UNDP/UN) would also be
explored if the site of occurrence is far away from the base office of UNDP.
Response within 24 hours of the disaster
1. The advance team is deployed to the affected area within four (depending upon the
requirements and location of the disaster) hours of getting information. This team shall
perform following functions:
In the field, after arrival 0-24 hours
• Immediately establish contact with the field office.
• Establish contact with the government/partner agencies in the affected
area. Take required permissions from the government offices to set up
camp. Involve partner UN agency or NGO in the same (they could possibly
provide the initial space and infrastructure)
• Identification of area where the base office will be set up, in consultation
with the government and partner UN agency. (The container).
• Temporary office is created (with tents) and equipment offloaded.
• First meeting is organized between the TL/partner agency/government
bodies to explain UNDP’s mandate in the disaster area.
• Collection of damage information/immediate requirements in terms of
material, manpower and resources. Create and maintain database of the
same.
• First situation report created and sent to field office within two hours of
reaching the affected area.
• The base office tries to restore the communication lines with assistance from
the government.
• Assist the government in prioritization of requirements, identification of
needs in terms of manpower, resources etc.
Information required
• General maps of the area
• Demographic profiles
• Vulnerability maps
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