Coordinator - Sweet Adelines International

Chapter 1: Team Tools
Regional Management Team Handbook
4/13
The Regional Leadership Committee (RLC) closely monitor regional affairs, and
are instrumental in making recommendations for the appointment of the Education
Coordinator. (The RLC reports to the International Board of Directors.) Regional
coordinators are encouraged to keep in contact with members of the RLC and to
bring to the committee’s attention any regional concerns or suggestions.
While you are always free to communicate or consult with the International President, the
International Board of Directors, and the Regional Leadership Committee, remember that
these volunteer leaders do not reside in Tulsa, Oklahoma, but in many different areas,
some far from headquarters. Also, some of the international leaders travel widely as
coaches or as members of the international faculty. Therefore, for prompt response on
routine information or requests, communicate directly with international headquarters.
Members of the regional team will have several opportunities to interact with the
International President, the International Board of Directors, and with members of the
Regional Leadership Committee at AHA and the President’s International Update at
international convention.
Relationships with Visiting VIPs
When an honored guest, such as the International President, a past international
president, an international board member, or any other dignitary inside or outside of
Sweet Adelines International, attends your regional event, treat her with the courtesy
she is due:
• Upon learning that a visit by a VIP is scheduled for your region, contact her to let
her know that the region is looking forward to the visit. Ask the visitor if she has
any special needs: teaching aides, equipment, special dietary considerations, etc.
• Offer to make hotel reservations for your expected guest. Meet her at the airport,
train or bus station, or at her hotel if she prefers.
• Inform the VIP of any unexpected changes to the schedule, or if you would like
her to attend a special event. Don’t be offended if the guest is reluctant to make
the unexpected changes; search for a resolution that benefits all parties.
• Introduce the guest before and after your regional meeting or event. Latecomers
may not have had the opportunity to meet the guest earlier. Also, introduce any
other special guests from outside the organization who might be present.
• Seat the guest at a head table or in a reserved seating area.
• Take care of your guest until she leaves your city.
The End Result
The end result of nurturing your relationships is your own personal growth. You also
will, undoubtedly, make many new friends and win the respect of your team and regional
members. Remember that building relationships requires trusting others to give their best,
having empathy and understanding, being flexible, and keeping a positive outlook! If you
don’t always meet your own expectations, forgive yourself and try again!
Team Tools • 1-37