September - Harley Marine Services, Inc.

HARLEY MARINE SERVICES
SOUNDINGS
To Your Health
Our annual Companywide SQE audit went very well with the American
Bureau of Shipping. We have a very robust system and have consistently
demonstrated Continual Improvement. For the sixth year in a row, since
we started our program in 2006, we have had zero non-conformities. That
shows HMS is dedicated and operates with an efficient and effective
management system.
Harley Marine Services is closing in on the ‘Health’ certification from the
ABS. The preliminary audit went very well. Our next step is to conduct
the first vessel audit to the H standard. This will happen within the next
month. If everything goes well, we should receive our H certification
shortly.
The Health certification will change the way we look at everyday tasks and
operations. The H certification will also focus our attention on leading
indicators and lagging indicators. An example of a leading indicator is a
near miss report or a Hazard Identification exercise. An example of a
lagging indicator is a root cause analysis or lessons learned report. We
need both types of indicators to reach our safety goals. However, the more
emphasis we place on leading indicators the closer we are to reaching our
goal of ‘Zero Injuries’.
The most recent aspect of our Occupational Health and Safety initiative is
the ‘Hazard Hunt’. We have asked all vessels to review the new procedure
(MOM 04-085) Hazard Identification and Risk Assessment and proactively
seek out possible hazards and ways to control those hazards. The controls
or ways to mitigate the hazards are key to the exercise. The identified
hazards will then be shared with all crewmembers on the Vessel
Communication Center (VCC).
Stay safe out there!
Deborah Franco
Vice President – HR, HSQE, and Administration
Thumbs Up
Thumbs Up to Stephen
Parry for all the hard
work he puts in daily,
but also for recognizing
the efforts of others, with
respect, good attitude
and recognition. This is
the type of effort and
caring that will continue
to make HMS a positive
work place and a force in
the industry. Thank you.
Thumbs Up to Robin
Houghton for all the
work she does for our
Billing team on the
collections side and for
our Marketing team on
the contract
maintenance. She is an
integral part of Harley
Marine and a valuable
asset with her wealth of
knowledge, can-do
attitude and pleasant
spirit. Thank you for all
you do!

Harley Marine Services
A Full Service Marine Transportation Company
GREAT STRIDES
CHRISTENING
September 2012
Our newest vessel, the double hull
petroleum barge GREAT STRIDES
was christened on Tuesday, August
7th at Raymond & Associates of
Bayou La Batre, Alabama. Reverend
Bieu V. Nguyen from Saint
Margaret’s Catholic Church
performed the christening onboard
the vessel. He gave a blessing over
the barge for it’s safety and
longevity and the safety of its crew.
Reverend Nguyen concluded the
ceremony by splashing holy water
on the hull of the GREAT STRIDES.
Several of the shipyard staff were in
attendance and witnessed the
Christening.
The GREAT STRIDES is a welcome
addition to the Harley Marine Gulf
fleet based in Houston, Texas. She
joins a fleet of eleven double hull
petroleum barges and three riverstyle
towboats. The GREAT
STRIDES made her maiden voyage
on August 27 th for NuStar Energy.
She is now on charter to Mercuria
and will be working the Mississipi
River System moving dirty and crude products.
GREAT STIDES
Double Hull Petroleum Barge
LOA:
Beam:
Depth:
Capacity:
297.5 feet
54 feet
12 feet
28,700 barrels
2

Harley Marine Services
Safe, Responsible, Reliable, Efficient
Q-Factor: The role of the DPA
September 2012
August Birthdays
One element of the ABS Health Certification is the assignment of an Occupational Health & Safety
Management Representative. The responsibilities of the OH&S Management Representative are similar to
the already established Designated Person Ashore (DPA). At Harley Marine, we combine the
responsibilities of the OH&S Representative and DPA and then assign the role to one individual. We refer
to this person as a DPA. A few of the primary responsibilities for the DPA are: report to top management
on quality systems performance and provide a link to crewmembers, monitor safety and pollution
prevention aspects, and verify management systems.
One method used to verify management systems is the non-conformity. A non-conformity is any activity
that does not conform to Harley Marine’s health, quality, safety or environmental management systems.
The Non-Conformity Report (NCR) is remedied by a Corrective Action and Preventive Action (CAPA).
Most non-conformity’s are discovered in the audit process. The DPA has the responsibility to respond to a
non-conformity and works with colleagues to bring about closure.
An Observation (OBS) is another method used to verify management systems. According to ISM Code
1.1.8, an Observation is a statement of fact substantiated by objective evidence. Observations are used in
the audit process to point out weakness in management systems or noteworthy successes. HMS uses one
form to record both NCRs and OBSs. The DPA reacts to an Observation in the same manner as an NCR.
Another important role here at Harley Marine is the Qualified Individual (QI). The role of the QI is defined
by Federal Code (33 CFR 154.1026). The role of the QI is to be available to respond in the event of a
pollution incident and engage an Oil Spill Removal Organization (OSRO). QI’s need special training and
must be familiar with the local response plan. Harley Marine uses a combination of regional and
companywide QI’s. A list of QI’s is available onboard each vessel.
The roles of the QI and DPA are distinct and clearly defined. Harley Marine uses one person as the Quality
Systems Designated Person Ashore (DPA) and several for Qualified Individuals (QIs). The DPA is tasked
with “monitor(ing) safety and pollution prevention aspects”. The DPA is supposed to make sure there are
QI’s available. The QI’s need special training, special knowledge and are tasked with an enormous
responsibility.
Jim Flies
HSE Manager
3

Harley Marine Services
A Full Service Marine Transportation Company
September 2012
Lungevity Breath of Life Walk 2012
On Saturday, August 11 th several Team Todd supporters came together to walk at Lincoln Park in West
Seattle in an effort to bring an end to lung cancer. Harley Marine’s team was the largest participant with
over 60 walkers and raised the largest amount of funds, a remarkable $4,295. All the money raised will be
used for life-saving cancer research and creating awareness about the disease. Thank you to everyone
who participated; your generosity is extremely appreciated. The charitable efforts of everyone at
Harley Marine is beyond generous and something we should all be proud of.
Millennium Dawn
docked at LA 301
during sunset.
Photograph taken by
Westoil Marine’s
Bobby Davis.
4

Harley Marine Services
Safe, Responsible, Reliable, Efficient
September 2012
Drug Policy & Prescription Usage
In light of recent events in the industry, we would like to take this time to remind employees of the
Harley Marine Services, Inc. Drug & Alcohol Policy. Anyone abusing drugs or alcohol in an
industry such as ours, threatens the life and safety of all those with whom they come into contact.
Obviously, disregard for the safety of the public, the environment, and our fellow employees
cannot be tolerated.
An "Illegal Drug" is defined as any chemical substance (a) which cannot be obtained legally or (b)
which is legal to use but has not been legally obtained. The term includes prescribed drugs not
obtained by you and properly prescribed drugs being used contrary to a doctor's orders.
Additionally, the safe, appropriate use of legal drugs prescribed by a licensed physician is not
prohibited, but employees working on vessels or operating equipment are required to make such
use known to their supervisor by way of a written note from the prescribing physician. This note
will identify the prescribed drug and will state that it is safe for the employee to work while using
the drug. It is the employee's responsibility to obtain the note and give it to his/her immediate
supervisor. Violation of these provisions will result in disciplinary action up to and including
termination.
This reminder is a summarized account of our Drug & Alcohol Policy, of which you can find a
complete version located in our Marine Operations Manual (MOM), 02-050.
Human Resources Department
5

Harley Marine Services
A Full Service Marine Transportation Company
September 2012
Harley Marine Commences Upgrades to Ice Class Tractor Tugs August Birthdays
On Monday, August 27 th , Harley Marine
Services initiated the first of three
machinery upgrades to the San
Francisco based ABS Ice Classed Tractor
Tugs, Z-Three, Z-Four and Z-Five.
With the tug Z-Three being the first
vessel to undergo the transition, all three
vessels will be upgraded with complete
overhauls of their Caterpillar 3516B
main engines bringing the vessels to Tier 2 Compliance.
The Z-Boats were built in 1999 by Marco Shipyard in Seattle, WA. Each vessel produces 4,000 BHP and
have been operating in California since 2004 when Harley Marine Services purchased the tugs from an
operation in Hawaii. All three vessels are engaged in the Tanker Escort and Ship Assist Business and are
enrolled in the State of California’s Escort Tug Inspection Program.
Harley Marine continues to support our environmental programs by exceeding Federal and State Emission
Regulations. The projects will be led by Starlight Marine’s Port Engineer, Tom Larsen. All three projects
will be complete by December 31, 2012.
Jonathan Mendes
General Manager, Starlight Marine Services
6

Harley Marine Services
Safe, Responsible, Reliable, Efficient
September 2012
Safety Data Sheets
By: Jim Flies
Harley Marine Services is pursuing the
Occupational Health and Safety (OH&S)
certification 18001. The American Bureau of
Shipping (ABS) will issue a ‘Health’ certification;
they are one in the same. This certification
emphasizes hazard identification and hazard
prevention. The most basic, elementary defense
against chemical hazards is the Safety Data Sheet
(SDS). The SDS formerly known as Material
Safety Data Sheets (MSDSs) is changing to a 16
section, universal or international format.
Manufactures were given until June 1, 2015 to
adopt the new format. From now on, Material
Safety Data Sheets (MSDSs) will be referred to as
Safety Data Sheets (SDSs). The new standard
format will make critical information easier to
locate and use, benefiting all of us. For example:
First Aid will always be found in section 4.
the SDS folder. Shore-side employees may
access the vessels tab on the portal for an
alphabetic list of chemicals or products. If you
do not have access it is incumbent upon you to
find someone close to you that does have access.
The SDSs explains what first aid measures to
take in case of a chemical exposure, ingestion or
inhalation.
Having access to SDSs is an OSHA requirement.
Harley Marine included knowing how to access
and read an SDS on the Quality Systems
Objectives and Targets for both shore-side and
vessels. Shore-side trainings will be announced
soon. Vessel personnel should contact a local
Safety Manager or any member of HSQE for
information.
Harley Marine keeps all SDSs on the Vessel
Communication Center (VCC). All
crewmembers must know how to find and access
the SDSs on the Vessel Communication Center.
Shore-side employees are no different. Every
shore-side employee must know how to access
7

Harley Marine Services
A Full Service Marine Transportation Company
September 2012
BOOM
DEPLOYMENT
DRILL
On August 28th, Starlight Marine
Services completed their annual OSPR
boom deployment drill. A total of 1,200
feet of boom was deployed from the
double hull petroleum barge, BERNIE
BRIERE. The crew had an hour to
complete the evolution, but managed to
do it in a remarkable 29 minutes. The
drill was completed successfully and
safely and was a great lesson for the
crew of the Royal Melbourne, Bernie
Briere and local shoreside staff.
Thank you to everyone involved, your
pre-panning and implementation of the
deployment should be commended.
You did an amazing job throughout the
entire drill.
Kelly Moore
CA Barge Supervisor
8

Harley Marine Services
Safe, Responsible, Reliable, Efficient
Safety Incentive Program
September 2012
Winning Safety Tips:
Tip #1
By: Kyle Uhl, Starlight Marine Services
It is important to stay alert on watch while underway because the entire crew is counting on you to notice
something that may potentially go wrong. Act as a lookout if needed, and be aware of all targets around
the vessel. Engine room rounds are also critical. Check in with your captain regularly to ensure nothing is
needed and there are no changes to your orders. We have a tendency to get complacent when everything is
going smoothly. It cannot be stressed enough about the importance of staying alert and vigilant. The
crew’s lives and vessel safety are at stake.
Winning Article:
By: Timothy Picou, Harley Marine Gulf
Hand Protection-Handle With Care
As we all know our hands are the most important part of our body when it comes to doing our work. We
use them in everything we do, but when we use our hands we use them without thinking. Your hands
have no fear, they go any place you send them to, they only act as safe as the person they belong to. So,
before you use them, think about keeping them safe. Common types of hand injuries and what you can do
to prevent them are listed below.
Traumatic injuries--often occur from careless use of machinery or tools that we take for granted because we
work with them daily, thinking it will never happen to me. But sooner or later, it could result in injury.
Hands and fingers have the potential to get caught, pinched, or crushed in gears, chains, wheels, or rollers.
They can easily be punctured, torn, or cut by spiked or jagged tools and edges that shear or chop. Safety
prevention can include shields, gloves or safety locks. Handle knives or tools with care; keep hands,
clothing and jewelry away from moving parts.
Contact injuries--result from contact from solvents, acids, cleaning solutions, flammable liquids and other
substances that can cause burns or injure skin. Read the Safety Data Sheets (SDS) prior to using products to
see the potential hazards. Use gloves or barrier cream, and wash hands regularly. Stay away from contact
with solvents, acids, cleaning agents, flammable or other solvents that can cause burns or injure tissue.
Repetitive motion--injuries happen when your job requirements are repeated, rapid hand movements for
long periods of time. Manufacturing, assembling, or computer work may lead to these types of injuries.
Change your grip, hand position, or motion. If possible rotate tasks to give your hands a rest.
There are some basic safety precautions you can take to protect your hands.
• Recognize hazards
• Think through each job before you begin
• Follow safety rules
• Avoid shortcuts
If an accident or injury does happen, seek prompt treatment and notify the Harley Marine Hotline and your
immediate supervisor.
9

Harley Marine Services
A Full Service Marine Transportation Company
September 2012
News from Dutch Harbor
Pacific Coast Maritime’s Chief Mate,
Dennis Pinfold (center in the picture)
as he receives his 5 year anniversary gift
from Paul Hanson and Captain Chris Iszler
on behalf of Harley Marine Services.
Employees who reach their fifth year of
employment at a Harley Marine company, receive
a Mustang Float Coat as a small token of
appreciation for their valued service.
Congratulations Dennis!
General Manager Jim Weimer
recently visited the Gyrfalcon in
Dutch Harbor, Alaska for his
routine management visit.
While there, Jim even got down in
the engine room to assist on a
project.
Jim, we appreciate your can-do
attitude and hands-on management
approach.
10

Harley Marine Services
Safe, Responsible, Reliable, Efficient
Seattle’s New Office: Progress Report
September 2012
The Harley and Lela Franco Maritime Center, slated for completion in February 2013, is really taking
shape. The new 45,000 square foot office building is being built at the far north end of the existing Harley
Marine property.
The steel structure is
complete and we look
forward to finishing the
roof in early September.
The north face of the
building’s glass curtain
wall framing system is
nearly complete and the
first piece of storefront
glass is being installed
on the eastern side of
the structure.
We look forward to receiving the elevator
cabs and the solar paneling system by the
middle of September.
As always, if you wish to take a closer
look, please remember to wear your
safety gear, especially your hard hat. I
am happy to show you around as well.
Feel free to stop by my office to take a look at
the latest interior samples and other details
that will be implemented into the new
building.
Daniel Alhadeff
Director of Development
Duwamish Properties
11

Harley Marine Services
A Full Service Marine Transportation Company
September 2012
September Birthdays
Harley Marine Gulf
Timothy Picou – 9/21
Steve Estep – 9/22
Johnathan Baxter – 9/23
Ricardo Legleu, Jr. – 9/23
Hannah Hill – 9/25
Anthony Burling – 9/27
Michael Simon – 9/29
Harley Marine NY
Robert Ehmann – 9/12
Mentor Spotlight
I would like to nominate Wir Smith for the Mentor of the Month. Wir
is an excellent computer tech and an excellent teacher. He is patient
and always seems to be in a great mood. He handles support calls
with the same calm demeanor. He is a great role model and mentor
for me. He deserves to be in the Mentor Spotlight.
Casey Prophet
Join Harley Marine in Welcoming…
Harley Marine Services
Todd Prophet – 9/23
Ravi Sekhon – 9/27
Heather Holmes – 9/28
Millennium Maritime
Michael Golden – 9/13
Bo June – 9/30
Olympic Tug & Barge
John Jensen – 9/5
Eric Liedberg – 9/9
Brad Lowe – 9/11
Ryan Reidlinger – 9/12
Andrew Butterfield – 9/16
Leo Noel – 9/19
William Ford – 9/20
Donald Holbrook – 9/22
Erik Starheim – 9/23
Ivan Larson – 9/28
Pacific Coast Maritime
Roel Villamor – 9/12
Starlight Marine Services
Jason Vogel – 9/7
James Horn – 9/10
Orion Steele – 9/11
Stephanie Sandoval – 9/14
Urban Alexander – 9/15
Douglas Anderson – 9/15
Layla Drew Daoedsjah
Birthday: August 9, 2012
Length: 19.75”
Weight:
8 lbs. 0 oz.
Proud Parents: Megan and Reed Daoedsjah and big brother
Gannon. Reed works for Westoil Marine Services in the
Maintenance Department.
Westoil Marine Services
Michael Castagnola – 9/4
Steven Meyers – 9/7
Reed Daoedsjah – 9/16
Kelly Moore – 9/18
Rosanna Chavez – 9/22
12

Harley Marine Services
Safe, Responsible, Reliable, Efficient
Join Harley Marine in Welcoming…
September
Employment
Anniversaries
September 2012
Harley Marine NY
John Walls – 5 years
Steven Madeiros – 2 years
Harley Marine Services
Steve Politeo – 4 years
Eli Ryan Obermire
Birthday: July 3, 2012
Length: 20.5”
Weight:
8 lbs. 9 oz.
Proud Parents: Kristin and Ryan Obermire and big sister Eve.
Ryan works for Olympic Tug & Barge in Portland as a deck
tankerman.
Olympic Tug & Barge
Sven Christensen – 13 years
Bryon Fletcher – 11 years
Sean O’Connell – 9 years
Greg Horton – 8 years
Matthew Hammond – 6 years
Ritchie Vogel – 5 years
Richard Becker – 4 years
Stephen Jones – 2 years
Mitchell Wheelhouse – 2 years
Michael Martinez – 1 year
Pacific Terminal Services
Dennis Stewart – 3 years
Starlight Marine Services
Michael Link – 22 years
Jonathan Maciel – 7 years
Daniel Morrison – 7 years
Jonathan Mendes – 6 years
Matthew Fike – 6 years
William James Dignon
Birthday: July 25, 2012
Length: 20”
Weight:
7 lbs. 14 oz.
Proud Parents: Frank and Laura Dignon. Frank works for
Starlight Marine Services as a deck-engineer.
Westoil Marine Services
Randy Atwood – 14 years
Boris Klarin – 14 years
Giuseppe Logrande – 7 years
Erick Willson – 7 years
Bruce Ketchum – 4 years
Nicholas Buzard – 3 years
Robert Sperry – 3 years
Nolan Padilla – 3 years
Happy Anniversary, thank you
for your continued dedication!
13

Harley Marine Services
A Full Service Marine Transportation Company
September 2012
Hand Drawing of M/V Scout
Artist Ashley Kraemer drew the above picture of Harley
Marine Gulf’s tug, Scout. Ashley is the stepdaughter of the
tug’s captain, Preston Stelly. Ashley is currently enrolled in
school studying criminal justice and drawing is a favorite
hobby of hers.
Thank you Ashley – you are extremely talented and we
appreciated your artwork.
14

Harley Marine Services
Safe, Responsible, Reliable, Efficient
September 2012
401k Open Enrollment
The open enrollment period for October 2012 has arrived. As a
reminder, changes that were implemented to the 401(k) program this
year are:
• Eligibility: The service requirement to be eligible for
enrollment is three months of company service.
• Entry: Plan enrollment entry points are now quarterly.
• Company Match: New participants will receive the company
match at the first day of the quarter after the employee’s one
year anniversary.
• Roth: You now have the ability to save into your retirement
plan on an after-tax basis. You can continue to save on a
before-tax basis or specify a combination of before and after-tax
contributions.
Administrative Questions
If you have questions regarding
your quarterly statement,
participant website, or plan
provisions, please contact your
plan administrator:
Moran Knobel
www.moranknobel.com
425-451-9389
1-800-822-9205
Investment Education
Melody Prescott with Kibble & Prentice is our education specialist. She
is available to help you plan for retirement, discuss investment options
and provide advice over the telephone. Please free to contact her at
206-676-7421 or 800-767-0650 Ext 67421, or via email:
melody.prescott@kpcom.com
Open Enrollment
Human Resources recently mailed out packets to new employees,
including all necessary forms. For those currently participating and/or
eligible employees, the 401(k) informational packets can be located on
the PAF system, including deferral and beneficiary forms. The packets
include updated educational material and information regarding
investment options.
Please remember open enrollment is the only time you can change
your deferral amount. You may change your investment elections
anytime online at www.moranknobel.com. The deadline for returning
forms to your local HR representative is Tuesday, September 25 th , 2012.
Due to administrative constraints, any forms turned in after the
deadline will not be processed and you will have to enroll during the
next open enrollment in January 2013. For additional information or
questions on the 401(k) program, please contact your HR
Representative anytime at 206-628-0051.
Investment Questions
If you have questions or need
guidance with the fund options in
your retirement plan, please
contact your plan education
specialist:
Kibble & Prentice
Melody Prescott
1-206-676-7421
melody.prescott@kpcom.com
Plan Eligibility
You are eligible to enter your
retirement plan if you are age 21
or older, and have completed 3
months of service.
15

Harley Marine Services
A Full Service Marine Transportation Company
September 2012
August Employee of the Month
Olympic Tug & Barge
Daniel Johnson, Deckhand/AB
Olympic Tug & Barge would like to recognize Daniel Johnson as the
August Employee of the Month. Daniel is very a self-driven,
motivated employee. He was hired on June 30, 2011 with no previous
maritime experience but you would not know it if you had the chance
to work with him now. Daniel is currently working offshore on
the Lucy Franco. Thanks Dan, you are an inspiration and model for
us all.
Harley Marine Services
A Full Service Maritime Company
www.harleymarine.com
August New Hires
Harley Marine Gulf
Jonathan Baxter, Deckhand Tankerman
Anthony Burling, Pilot
Ronnie Butler, Deckhand Tankerman
Jason Elias, Deckhand Tankerman
Joshua Hall, Pilot
Clyde Hanna, Deckhand Tankerman
Darris Jefferson, Tankerman
Clyde Poole, Deckhand Tankerman
Olympic Tug & Barge
Robert Barnes, Tankerman
Pacific Terminal Services
Gordon Overbaugh, Terminal Operator 2
Starlight Marine Services
William Claunch, Deckhand
William Hoffman, Tankerman
James Horn, Captain
Phillip Walcher, Chief Engineer
Welcome to the team!
16