RFP Part 1 - 5

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Controls Upgrade Building 6401NBK –Bangor, Silverdale, WA.F95FYRSECTION 00100 ~ INSTRUCTION TO OFFERORS1. Pre-Proposal Inquiries. Offerors who determine that the technical and or contractual requirements ofthis RFP require clarification(s) in order to permit submittal of a responsive proposal shall submit allquestions in writing. The pre-proposal inquiry format is provided by Section 000100, Attachment A, inthis Section. Inquiries shall be submitted via e-mail to Ingrid.anders@navy.mil with a copy toRuss.Lund@navy.mil. Questions shall be clearly stated, and include the specification or drawingreference.Due to time constraints and to ensure fairness to all offerors, the cut-off date for submission of preproposalinquiries is close of business March 22, 2012. All PPI responses will be published viaamendment to the solicitation.2. Proposal Format, Delivery method, and Due Date. Proposals submitted in response to thissolicitation shall be submitted electronically; however, a hard copy for the price proposal must bereceived within 3 business days after the proposal due date. Proposals shall be formatted as follows andfurnished in the number of copies stated herein:2.1 Proposal Package Identification. Offerors shall affix their names and return address to the upper leftcorner of the proposal package. Each package shall include the RFP number and must be sealed.Submit separate packages for the price proposals and technical proposals. Each package shall clearlyidentify the contents (price proposal or technical proposals).2.2 Proposals shall be submitted as two separate volumes. The volumes shall be organized as follows:Volume I – Technical ProposalVolume II – Price Proposal2.3 Paper dimensions shall be 8 ½‖ x 11‖, utilizing both sides of the paper whenever possible. The fontsize shall be no smaller than 11 pitch. Whenever possible use the forms provided; however, offeror maysubstitute their own forms as long as the information submitted is substantially the same as that shown oneach form.2.4 Each copy of the proposal shall be securely fastened/bound. Tab each section and label allattachments. Provide a table of contents. For recycling purposes, a soft cover or title sheet is sufficient.Submit one (1) original and one (1) copy of the price proposal; and submit electronically one (1)Technical Proposal and one (1) Price proposal. The original proposals shall be identified as ―Original‖ onthe cover.2.6 Instructions for electronic submission: Contractors will submit proposals electronically as a PDFfile to the contract specialist at: Ingrid.anders@navy.miland copy ross.lund@navy.mil. The NAVFACCost Analysis Spreadsheet shall be submitted as an excel file. The subject line of the email must containthe solicitation number ―N44255-08-R-3010 XNNN ~ PROPOSAL – (Insert Company Name)‖.Each electronic file submitted as an attachment to an email transmission shall not exceed 10 megabytes insize. If the aforementioned electronic file exceeds 10 megabytes, divide data into separate files so as notto exceed 10 megabytes per file. Due to file size limitations, each electronic file should be attached to aseparate email. Files shall be named as stated previously with the addition of ―email X of X‖ (e.g. email1 of 2) in the subject line.Part 1 - Page 2 of 37
Controls Upgrade Building 6401NBK –Bangor, Silverdale, WA.F95FYR2.7 Instructions for Hard mail: Offerors shall affix their names and return address to the upper leftcorner of the proposal packages. Each package shall include the RFP number and must be sealed.Submit price proposal to:Naval Engineering Facilities Command NorthwestPublic Works Department Kitsap, FEAD BangorAttn: Mrs. Ingrid Anders1009 Skate StreetBuilding T075Silverdale, WA 983142.8 Closing Date And Late Submissions: The closing date and time for receipt of electronic proposalsshall be received no later than 2:00 p.m. local time, on April 06, 2012. NO FACSIMILE PROPOSALSWILL BE ALLOWED.2.8.1 Hard copy proposals shall be received no later than 3 business days after the proposal due date.2.8.2 Late submissions shall be handled in accordance with FAR 52.215-1, INSTRUCTIONS TOOFFERS – COMPETITIVE ACQUISITION (JAN 2004) reference subparagraphs (c)(3)(ii)(A) and (1),and FAR 15.208.Offerors shall allow sufficient time for electronic submission of proposals. Special attention is called toFAR 15.208 which states, ―Any proposal, modification, or revision, that is received at the designatedGovernment office (ie, email address) in the solicitation after the exact time specified for receipt ofproposals is ―late‖ and will not be considered unless it is received before award is made; and (1) If it wastransmitted through an electronic commerce method authorized by the solicitation (ie, email), it wasreceived at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one workingday prior to the date specified for receipt of proposals; or (2) It is the only proposal received.It is the Offeror’s responsibility to ensure sufficient time is provided for electronic submission to beprocessed through the Government’s electronic point of entry.3. Incurred Expenses. The Government is not responsible for any costs incurred or associated withpreparation and submission of a proposal in response to this solicitation.4. Determination of Competitive Range4.1 Pursuant to FAR 15.306 (c), the Contracting Officer’s determination of competitive range ofproposals submitted as a result of this solicitation will consider such criteria as technical evaluation of thetechnical proposal, initial cost/price proposed, and other items set forth in the evaluation factors. SeeEvaluation Method of this section for a definitive listing of these criteria and their relative importance.4.2 Offerors are hereby advised that only those proposals determined to have a reasonable chance foraward of a contract will be included in the competitive range. While every effort will be made tomaintain strong competition, the Contracting Officer will also look to eliminate time consuming andunnecessary discussions with those offerors whose proposals have no reasonable chance for award. Thisprocedure is considered beneficial to both the Navy and the offerors involved since, in addition to savingfurther expenditure of resources, acquisition lead-time should be reduced.Part 1 - Page 3 of 37
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RFP Part 1 - 5

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