2011 budget summary - St. Louis County

DEPARTMENT OF ADMINISTRATIONPROGRAMS/DIVISIONSInformationTechnology25%2011 Allocation of ResourcesProcurement19%Personnel14%CAPS15%FiscalMgmt.14%Director'sOffice13%Director’s OfficeThe Director’s Office includes the DepartmentDirector and Executive Secretary. It also includesthe following offices: Budget and Risk Management Treasury Customer ServiceThe Budget and Risk Management Office isresponsible for coordinating the County’s annualbudget process, including the financial forecast,development of budget guidelines, review of agencyrequests, and preparation of the County Executive’sRecommended Budget. It also provides technicalassistance to departments, citizens, and otherparties throughout the year related to budgetimplementation and management.The Risk Management and Insurance staff ensurethe health and safety of County residents,employees, and public officials, and protect theCounty’s financial assets. They work to mitigatelosses and manage financial liabilities through aprogram of both self‐insurance and commercialinsurance. Recognizing the importance of promptand fair resolution of claims against the County,claims are administered using both in‐house staffand a contract claims administrator. Safety staffworks with County departments to preventaccidents and injuries from occurring and tomaintain a safe environment for citizens andemployees.The Treasury’s responsibilities include managementof the County’s daily cash position and liquidity,banking relationships and investment portfolio. TheTreasury is also responsible for the monthlydistribution of sales taxes to the 91 municipalitieswithin the County.CustomerService strivesto beresponsive tocitizen’s needsby providing aphone line forgeneral citizeninquiries(615‐5000).Questions regarding St. Louis County’s TrashDistricting Program are also answered through thenumber 615‐HAUL. Customer Service’sknowledgeable and friendly professionals directcitizens to their destination by staffing a desk inthree of the busiest County Government facilities.Fiscal ManagementThe duties of the Division of Fiscal Management areoutlined in Article IV, Section 4.050 of the Charter.These duties include providing information to theCPA firm conducting the County’s annual audit andgenerating all schedules and data to be included inthe Comprehensive Annual Financial Report. Thedivision records and verifies reports received fromother departments, processes payroll checks andretirement benefits, acts as agent in trust formonies outside County government and recordsand encumbers funds for contracts for which theCounty has made an obligation. The division is theprimary financial record keeper of the County.Various reports are produced and distributed tointernal offices and outside agencies.- 216 -