Annual Report - Bina Puri

Internal Control StatementThe Malaysian Code of Corporate Governance (“the Code”) stipulates that the Board of listed companies should maintaina sound system of internal control to safeguard shareholders’ investments and the Group’s assets. Pursuant to paragraph15.27(b) of the Bursa Malaysia Listing Requirements, the Board of Directors (“the Board”) is pleased to provide the followingstatement, which outlines the nature, scope and status of the Group’s internal control for the year ended 31 December2007.The Board affirms the overall responsibility for maintaining a sound system of internal controls and for reviewing theiradequacy and integrity so as to safeguard shareholders’ investments and the Group’s assets. However, it should be noted thatany system of internal control is designed to manage rather than to eliminate the risk of failure to achieve businessobjectives. Accordingly, the internal control system can only provide reasonable and not absolute assurance against materialmisstatement or loss, and risks should be continually monitored and managed at all times.KEY INTERNAL CONTROL FEATURESThe following key internal control mechanisms are in place in the governance of the Group’s operations:-• Clearly defined operating structure and lines of responsibilities.Various Board and Management Committees have beenestablished to assist the Board in discharging its duties including:-• Group Executive Committee• Audit Committee• Nomination Committee• Remuneration Committee• ESOS CommitteeA process of hierarchical reporting is in place to establish accountability in the business operations.• Policies and procedures are developed to cover various operational areas to ensure accountability and propersegregation of duties and made available to all staff as guidance in their day-to-day work.The policies and procedures areregularly reviewed and updated when necessary.• Delegated Authority Limits are established for various financial and non-financial transactions and regularly reviewed andrevised to ensure their effectiveness.• Adequate insurance of major assets e.g. buildings, machinery and site equipment in the major operating subsidiarycompanies is in place to ensure that the Group is sufficiently covered against any mishap that will result in material lossesto the Group.• An ISO 9001:2000 Quality Management System, which is subject to regular review and improvement, continuallymanages and controls the quality requirement of the Group’s products and services.• Frequent sites visits by the contract officers and project management team are established in monitoring the progress ofprojects undertaken by the Group.The ongoing performances of each business operating unit are reviewed on a monthlybasis and the performance reviews are reported to the Board on a quarterly basis.• A standardised performance management system is developed to continually appraise and reward the employees of theGroup. Emphasis is also placed on enhancing the quality and capability of human assets through training and developmentprogrammes developed, which enhance their ability to operate efficiently and monitor the system of controls effectively.• A Safety Committee is in place and is in compliance with Section 30(1) of Occupational Safety and Health Act, 1994.30 BINA PURI HOLDINGS BHDAnnual Report 2007