Standard Operating Procedures for Surface Water Sampling

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STANDARD OPERATING PROCEDURES FOR SURFACE WATER QUALITY SAMPLINGvehicle, number of people working in the field, along with the location and duration of the fieldactivities. If the project manager receives information that the area should not be entered then thetrip will need to be rescheduled.The routine ADEQ contact evening check-in policy is not adequate for fieldwork near the border.The project manager, in consultation with their Unit Manager, will determine the appropriate callininterval for the project. It is recommended that for work in remote areas that an initial call-inshould be made as the field crew enters the area and then every 1-2 hours (maximum, butdependent on field conditions) while in the area followed by a check-out call as they leave the area.It is the responsibility of the project manager to ensure that the call-in schedule is followed. Ifthere are multiple teams involved in the sampling effort each team must have and follow a call-inschedule. The designated ADEQ contact must be available by phone for the entire period thatemployees are in the field, the ADEQ should provide work, home, and cell phone numbers.There will a 30 minute maximum grace period for the field team to call in before the ADEQcontact will begin trying to contact the employees in the field, if after another 30 minutes nocontact is made, the ADEQ contact will inform the local agencies of the situation and ask forassistance. For example if the call-in time is 1300 and no message is received by 1330 the ADEQcontact will begin calling all of the available numbers (ADEQ and personal) on the routing form, ifby 1400 no contact is made the ADEQ contact will then call the local contacts to seek assistance.It is imperative that both the project manager and ADEQ contact follow the call-in proceduresoutlined to ensure that help is sent when necessary but also that false alarms do not happen.2.3.6.4 Develop routing slip Know the area and your route- ensure you have accurate maps; If you are sampling established sites include directions to sites and include the latitude andlongitude (include datum), if conducting recon provide a description of the area you willbe working in (specify area on a map); Include specific check-in/check-out procedures; Include local contacts (county sheriff, USFS, Border Patrol, and other active agencies inthe area) on the routing form- each field person must have a copy along with the ADEQcontact; Do not alter your route/timing until you have informed the ADEQ contact of the changein plans; Include all phone numbers that will be taken in the field- ADEQ satellite and cell phonesalong with employee personal cell phone numbers;2.3.6.5 Field ActivitiesOnce you are in the project area continually assess your surroundings and stay alert- expect theunexpected. Look for indications of recent activity (voices, foot prints, water bottles, food,clothing, etc). While conducting fieldwork make your presence known. Talk to coworkers whileworking, honk the horn when arriving at a site, blow your safety whistle periodically this will alertanyone in the area that you are there and cause them to avoid you if that is their intention.REVISED SEPTEMBER 2012 34
STANDARD OPERATING PROCEDURES FOR SURFACE WATER QUALITY SAMPLING2.3.6.6 In-field safety protocols- Review the project Health and Safety Plan and routing form details with all coworkersbefore arriving at first site; Follow call-in protocols; Be sure to lock vehicle (doors and shell), take water, phones, and personal items) with youwhen leaving vehicle; Park nose out; Stay alert; Avoid confrontation; If you encounter someone play dumb- ask them if they have seen any water in the stream;make it clear you are not there looking for them; Work in pairs- at no time should employees be alone while conducting fieldwork.2.3.6.7 Post-trip ActivitiesUpon completion of field activities and after leaving the area, check-out with the ADEQ contact toensure that they know you are no longer in the area thus completing the predetermined call-inschedule. Any suspicious activity should be reported to the appropriate Border Patrol Station afterleaving the area. The project manager must inform the ADEQ contact when the field crew hasreturned the office or hotel for the evening. The project safety procedures should be reviewed bythe project manager after each sampling event and adjusted as warranted.2.3.6.8 Additional safety precautions that may be taken: Deploy bilingual signs (on automated equipment, placed in stream when working, etc); Provide/learn common Spanish phrases (cheat sheet style); Determine if any local agencies will loan out a radio to ADEQ when in the area foremergency use only; Most illegal crossers want to avoid contact or confrontation, diffuse any situation by beingnon confrontational (back away from encounters, raise hands, etc); Stay together, no solo wonderings; Do not attempt to render aid to unknown persons (it may be a decoy/ploy) to get you outof the vehicle. Call for aid after leaving the area; If you fell uncomfortable about the situation or something just does not seem right- leave; Ask local agency for an escort; Avoid handling trash and unknown substances.REVISED SEPTEMBER 2012 35
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Standard Operating Procedures for Surface Water Sampling

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