Supplier User Manual - Kenya Airways

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Figure 5Note: In the PO Details section, to view Details, click Show. To hide details, clickHide.In addition to viewing purchase order details, you can submit acknowledgments toorders for which a buyer has requested acknowledgment. You can view a history ofchange requests submitted, and also a buyer's response to each change request.Acknowledging Purchase OrdersWhen creating a purchase order, the KQ buyer can request acknowledgment of thepurchase order. If the buyer has requested acknowledgement, you will receive anotification requiring your response. The purchase order may include a date bywhich you need to acknowledge it.You acknowledge purchase orders to communicate to KQ that you have received,reviewed the details of, and accepted or rejected a purchase order. You can alsocommunicate changes to the purchase order during acknowledgment.Recommended Practice: While one of the options available to you is to Reject thepurchase order, this option should rarely (if ever) be used. Instead, Accept thepurchase order and then submit your recommended changes to the buyer. This willPurchase Orders and Shipments. Page 10 of 31
speed the processing of the order. If necessary, you can still cancel the order. At aminimum, please confer with the buyer prior to rejecting an order.You can either acknowledge the order on i<strong>Supplier</strong>, or accept or reject the orderusing the email notification. However, using the email notification does not allowshipment level acknowledgment, which can only be entered in i<strong>Supplier</strong>. When yourespond, the purchase order is automatically updated, and a notice is sent to thebuyer.You can submit acknowledgments for an entire order, or for individual shipments.For example, if you can fulfill only part of a purchase order, accept the shipmentsyou can fulfill, and reject the others (Note: see the Recommended Practice above).You can also communicate change requests during acknowledgment. For example,if you cannot fulfill a shipment on the given date, but can fulfill it a few days later,you can communicate a date change request instead of rejecting the shipment line.To acknowledge purchase orders:1. Click the Orders tab, and then click Purchase Orders in the task bar below thetabs.2. Select Purchase Orders to Acknowledge and then click Go. If you know the POnumber of the purchase order you would like to acknowledge, you can useadvanced search to display purchase orders.Figure 63. Select a purchase order with a status of Requires Acknowledgment, andclick Acknowledge.Note: To select the purchase order, click on the radio button (small circle) in the“Select” column. A colored dot will appear in the center of the circle to indicate it hasbeen selected.Purchase Orders and Shipments. Page 11 of 31
Page 1 and 2: Supplier User ManualPurchase Orders
Page 3 and 4: ContentsWelcome ...................
Page 5 and 6: Note: The first time you log in, yo
Page 7 and 8: • Password - You can reset or cha
Page 9: Figure 4An advanced search is avail
Page 13 and 14: • To reject an entire order, clic
Page 15 and 16: Figure 116. Click the appropriate a
Page 17 and 18: 4. Click the split icon on the desi
Page 19 and 20: Figure 15Purchase Order Revision Hi
Page 21 and 22: When you enter an Advance Shipment
Page 23 and 24: Figure 19Purchase Orders and Shipme
Page 25 and 26: • To split a shipment line, click
Page 27 and 28: Figure 228. To preview the ASN or A
Page 29 and 30: Figure 25Viewing ReceiptsYou can vi
Page 31: Viewing Overdue ReceiptsThe Overdue

Supplier User Manual - Kenya Airways

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