minutes - Capital Region BOCES

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Re-Organization Meeting - - July 18, 2011It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to authorize theDistrict Superintendent or Assistant District Superintendent for ManagementServices to sign, on behalf of the Board, all Board approved grant applicationsand such other state and federal documents not specifically requiring thesignature of the Clerk or another official. The motion passed unanimously.It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to authorize theDistrict Treasurer to purchase Certificates of Deposit, Treasury Bills and tomake Repurchase Agreements and Time Deposits during the 2011-12 SchoolYear. The motion passed unanimously.It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to authorize theestablishment of the following BOCES accounts with the single signature ofthe Treasurer or Deputy Treasurer for the 2011-12 School Year. The motionpassed unanimously.Page 4DESIGNATION OF DISTRICTSUPT. OR ASST. DISTRICTSUPT. FOR MANAGEMENTSERVICES TO SIGN GRANTAPPLICATIONS ANDOTHER STATE ANDFEDERAL DOCUMENTSPURCHASE CERTIFICATESOF DEPOSIT AND OTHERINVESTMENT INSTRUMENTSSINGLE SIGNATUREGeneral Fund Checking/Controlled DisbursementSpecial Aid Fund CheckingNew York State Municipal Benefit Coalition (NYSMBC)Trust and Agency Fund CheckingPayrollIt was moved by Mrs. Surman and seconded by Mrs. Lenhardt to establish thefollowing accounts with the dual signature of the Treasurer, Deputy Treasurer,Assistant District Superintendent for Management Services or DistrictSuperintendent for the 2011-12 School Year. The motion passed unanimously.DUAL SIGNATURESTrust and Agency Public Funds Interest CheckingExtraclassroom Activity Fund AccountSpecial Aid Fund Public Funds Interest CheckingPell AccountCapital Fund Checking AccountWorkers Compensation Reserve AccountProperty Loss Reserve & Liability Reserve Fund AccountCareer and Technical Education Reserve AccountEmployee Benefit/Accrued Liability Reserve AccountUnemployment Reserve AccountGeneral Fund Public Funds Interest CheckingGeneral Fund Money Market AccountStafford AccountScholarship Checking AccountIt was moved by Mrs. Surman and seconded by Mrs. Lenhardt to authorize the use of a FACSIMILE SIGNATUREfacsimile signature of the Treasurer or Deputy Treasurer be imprinted on all checksissued from the following accounts/monetary funds. The motion passed unanimously.General FundSpecial Aid (Federal) FundTrust and Agency FundPayroll AccountIt was moved by Mrs. Surman and seconded by Mrs. Lenhardt to authorize theAssistant District Superintendent for Management Services or the DistrictSuperintendent to sign all claims on behalf of the BOCES for the 2011-12 SchoolYear. The motion passed unanimously.It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to authorize theAssistant District Superintendent for Management Services or the DistrictSuperintendent to approve budget transfers during the 2011-12 School Year, subjectto the stipulation that the total of annual adjustments within any object of expenseshall not exceed the amount of $25,000. The motion passed unanimously.SIGN CLAIMSBUDGET TRANSFERS
Page 5Re-Organization Meeting - - July 18, 2011It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to designate Cusack & INDEPENDENT AUDITORCo. to perform the External Audit for the 2011-12 Fiscal Year at $34,095, per RFPAward #11-004, dated December 1, 2010. The motion passed unanimously.It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to appoint Rachel RECORDS MANAGEMENTYamin as Records Management Officer for the 2011-12 School Year, at no additional OFFICERsalary. The motion passed unanimously.It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to appoint DanielHaggerty as Asbestos (LEA) Designee for the 2011-12 School Year, at no additionalsalary. The motion passed unanimously.ASBESTOS (LEA)DESIGNEEIt was moved by Mrs. Surman and seconded by Mrs. Lenhardt to appoint the Director TITLE IX COMPLIANCEof Human Resources as Title IX Compliance Officer for the 2011-12 School Year. OFFICERThe motion passed unanimously.It was moved by Mrs. Surman and seconded by Mrs. Lenhardt to appoint the Director SECTION 504 COMPLIANCEof Human Resources as Section 504 Compliance Officer for 2011-12 School Year. OFFICERThe motion passed unanimously.It was moved by Mrs. Beloncik and seconded by Mrs. Lenhardt to authorize theprovision of a BOCES-owned computer to any BOCES Board Member requestingone in order to ensure that Board Members have full and efficient access to BOCESrelateddocuments, notices and information. Any such computer shall remain theproperty of BOCES and shall be returned to BOCES upon the termination of theBoard Member’s service to BOCES. The motion passed unanimously.It was moved by Mrs. Beloncik and seconded by Mrs. Surman to authorizethe District Superintendent to employ instructional and non-instructionalsubstitutes, and temporary employees consistent with existing policies. Themotion passed unanimously.It was moved by Mrs. Lenhardt and seconded by Mr. Kutzscher to establish PettyCash funds in the amount of $100 for each Division, Central Administration,theCareer and Technical School-Schoharie Center, and the North Country DataProcessing Center. The motion passed unanimously.USE OF TECHNOLOGYEQUIPMENT BY BOARDMEMBERSEMPLOYMENT OFSUBSTITUTES ANDTEMPORARYEMPLOYEESPETTY CASH ACCOUNTSIt was moved by Mr. Kutzscher and seconded by Mrs. Lenhardt to appoint Mrs. REPRESENTATIVE -Surman as the representative to the Schoharie County School Boards Association. SCHOHARIE COUNTYThe motion passed unanimously.SCHOOL BOARDSASSOCIATIONIt was moved by Mr. Kutzscher and seconded by Mrs. Lenhardt to appoint Mr. Phelan REPRESENTATIVE -and Mrs. Beloncik as the representatives to the Capital District School Boards CAPITAL DISTRICTAssociation. The motion passed unanimously.SCHOOL BOARDSASSOCIATION
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minutes - Capital Region BOCES

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